Hyde County Board of Commissioners AGENDA ITEM SUMMARY SHEET Meeting Date: December 7, 2020 Presenter: Chairman Attachment: No ITEM TITLE: OPENING SUMMARY: Call to Order Opening Prayer Pledge of Allegiance Hyde County Board of Commissioners AGENDA ITEM SUMMARY SHEET Meeting Date: December 7, 2020 Presenter: Chairman Attachment: Yes ITEM TITLE: CONSIDERATION OF ORGANIZATIONAL MEETING AGENDA SUMMARY: Attached is the proposed Agenda for the December 7, 2020 Organizational Meeting of the Hyde County Board of Commissioners. RECOMMEND: Review, Amend and Approve. MO TION M ADE B Y: ___ P UGH MO TION SE CONDED BY : ___ PU GH V OTE: ___ PU GH ___ SI MMONS ___ S IMMONS ___ SI MMONS ___ P AHL ___ P AHL ___ P AHL ___ SW INDELL ___ S WINDELL ___ S WINDELL ___ TO PPING ___ T OPPING ___ TO PPING AGENDA HYDE COUNTY BOARD OF COMMISSIONERS’ ORGANIZATIONAL MEETING MONDAY, DECEMBER 7, 2020 – 6:00 PM C ALL TO ORDER OPENING CONSIDERATION OF ORGANIZA TIONAL MEETING AGENDA CONSIDERATION OF MINUTES November 12, 2020 - Regular Meeting Minutes ORGANIZATIONAL MEETING 1) Opening of Organizational Meeting – Earl Pugh, Jr., Chairman 2) Nomination and Election of Board Chairman 3) Chair Takes Over Organizational Meeting 4) Nomination and Election of Vice-Chairman 5) Appointment of County Attorney ● Franz Holscher, Attorney 6) Appointment of Board Clerk ● Lois Stotesberry, CMC, NCCCC 7) Appointment of Deputy Clerk ● Donnie Shumate 8) Appointment of Deputy Clerk ● Kris Cahoon Noble 9) Resolution Establishing Regular 2021 Meeting Dates ADJOURN ORGANIZATIONAL MEETING Hyde County Board of Commissioners AGENDA ITEM SUMMARY SHEET Meeting Date: December 7, 2020 Presenter: Clerk to the Board Attachment: Yes ITEM TITLE: CONSIDERATION OF MINUTES SUMMARY: Attached are the November 12, 2020 meeting minutes. RECOMMEND: Review, Amend and Approve. MO TION M ADE B Y: ___ P UGH MO TION SE CONDED BY : ___ PU GH V OTE: ___ PU GH ___ SI MMONS ___ S IMMONS ___ SI MMONS ___ P AHL ___ P AHL ___ P AHL ___ SW INDELL ___ S WINDELL ___ S WINDELL ___ TO PPING ___ T OPPING ___ TO PPING 1 REGULAR MEETING MINUTES 2 HYDE COUNTY BOARD OF COMMISSIONERS 3 Thursday, November 12, 2020 - 6:00p.m. 4 Following opening prayer by Commissioner Simmons and, Pledge of Allegiance, Chairman Pugh called the 5 rescheduled November 2, 2020 (due to lack of a quorum) Regular Meeting of the Hyde County Board of 6 Commissioners to order at 6:00p.m., on Thursday, November 12, 2020 in the Hyde County Government Center 7 Multi-Use Room. Chairman Pugh thanked all veterans for their service. 8 Due to COVID-19 restrictions, the November 12, 2020 Hyde County Board of Commissioners meeting and 9 Hyde Transit 5310 Grant Public Hearing were live streamed via the Hyde County Facebook page. Video is 10 available on Facebook and on the County’s YouTube channel for download to a personal device. 11 The following members were present on the mainland: Chairman Earl Pugh, Jr.; Vice-chairman Tom Pahl; 12 Commissioners Ben Simmons, Shannon Swindell and Goldie Topping; County Manager Kris Cahoon Noble; 13 Attorney Charles Edwards; Clerk to the Board Lois Stotesberry; IT Director Donnie Shumate. Water & Flood 14 Control Manager, Daniel Brinn, joined the meeting via zoom during presentation of matters requiring input. 15 Health Director Luana Gibbs and Transit Manager Beverly Paul attended via Zoom. 16 17 CONSIDERATION OF AGENDA: 18 Commissioner Simmons moved to approve the Thursday, November 12, 2020 Regular Meeting Agenda as 19 presented by the Clerk. Commissioner Swindell seconded the motion. The motion passed on the following vote: 20 Ayes – Pugh, Pahl, Simmons, Swindell and Topping; Nays – None; Absent or not voting – None. 21 22 CONSIDERATION OF MINUTES: 23 Commissioner Pahl moved to approve the September 8, 2020 Regular Meeting Minutes as presented. 24 Commissioner Topping seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, 25 Simmons, Swindell and Topping; Nays – None; Absent or not voting – None. 26 Commissioner Swindell moved to approve the October 5, 2020 Regular Meeting Minutes as presented. 27 Commissioner Simmons seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, 28 Simmons, Swindell and Topping; Nays – None; Absent or not voting – None. 29 PUBLIC HEARING: 30 Hyde Transit 5310 Grant 31 Commissioner Pahl moved to open public hearing on Hyde Transit 5310 Grant. Commissioner Simmons 32 seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, Simmons, Swindell and 33 Topping; Nays – None; Absent or not voting – None. 34 Hearing no public comment, Commissioner Simmons moved to close public hearing on Hyde Transit 5310 Grant. 35 Commissioner Swindell seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, 36 Simmons, Swindell and Topping; Nays – None; Absent or not voting – None. 37 38 PRESENTATIONS: 39 Tax Report 40 IT Director Donnie Shumate presented the October 2020 TR-407 Daily Distribution Report. Mr. Shumate 41 reported 96% collection rate up from 93%. 42 Regular Meeting Minutes Hyde County Board of Commissioners November 12, 2020 - Page 1 of 6 58 Commissioner Swindell moved to accept the October 2020 TR-407 Tax report as presented. Commissioner 59 Simmons seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, Simmons, Swindell 60 and Topping; Nays – None; Absent or not voting – None. 61 62 Tideland EMC/Hyde County Loans to Drainage Entities 63 Daniel Brinn, Water and Flood Control Manager, presented report on the infrastructure loan program provided by 64 Tideland EMC through Hyde County to local drainage districts and the benefits received. Mr. Brinn reported all 65 loans are in good standing. 66 67 PUBLIC COMMENT: 68 Tamara Hibbard, Swan Quarter Township, requested explanation of money spent by Hyde County to clean up a 69 sunken boat while Engelhard Volunteer Fire Department needs its bridge replaced. 70 71 Manager Noble responded that Hurricane Florence damaged the bridge to the Engelhard VFD. Hyde County, 72 including the Manager, Emergency Manager and the Water and Flood Control Manager assisted the EVFD with 73 an emergency repair and permitting for the new structure. Commissioner Earl Pugh also worked with the EVFD 74 to house their fire trucks in his covered farm shelters during that repair. Hyde County has continued to support 75 the EVFD with their planning to repair the old bridge with a new culvert/tide gate style bridge that will not only 76 provide a means across the canal but will also meet water and flood control objectives for the community. Hyde 77 County also assisted the EVFD with the FEMA Public Assistance process that produced $36,263.00. The EVFD 78 estimates the project to be approximately $125,803 and have done an outstanding job with the help of some of 79 their community members in raising pledges towards the project. Their total unmet need to complete the project 80 is approximately $25,000. 81 In regard to the derelict vessel being removed from Silver Lake Harbor, Manager Noble responded that 3 vessels 82 had been removed over the last 5 years through cost shares with property owners and the National Park Service. 83 The total spent by the county over that 5 year period was $2,000 and that expenditure had been a part of a much 84 larger project where the county had partnered with the Ocracoke Waterways Commission. The project involved 85 formation of the Ocracoke Waterways Commission and multiple pieces of legislation being passed to allow the 86 county to address derelict vessels in Silver Lake Harbor. 87 88 Hearing no further comment from the public, Chairman Pugh continued the meeting. 89 90 ITEMS OF CONSIDERATION: 91 Public Transportation Program Resolution FY2022 92 Commissioner Simmons moved to approve Public Transportation Program Resolution FY2022 pending no 93 comments are received in 24-hours per COVID rule. Commissioner Swindell seconded the motion. The motion 94 passed on the following vote: Ayes – Pugh, Pahl, Simmons, Swindell and Topping; Nays – None; Absent or not 95 voting – None. 96 97 98 99 Appointments to Hyde Transit Board 100 Commissioner Pahl moved to fill James Topping’s seat on the Hyde Transit Board with Commissioner Goldie 101 Topping. Commissioner Simmons seconded the motion. The motion passed on the following vote: Ayes – Pugh, 102 Pahl, Simmons, Swindell and Topping; Nays – None; Absent or not voting – None. 103 104 Appointment of Acting Tax Assessor and Collector Regular Meeting Minutes Hyde County Board of Commissioners November 12, 2020 - Page 2 of 6 105 Kris Cahoon Noble, County Manager, requested appointment of Donnie Shumate as Acting Tax Assessor and 106 Collector to fill the vacant position of Linda Basnight who retired. 107 Commissioner Simmons moved to appoint Donnie Shumate Acting Tax Assessor and Collector. Commissioner 108 Topping seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, Simmons, Swindell 109 and Topping; Nays – None; Absent or not voting – None. 110 111 Appointment to Ocracoke Occupancy Tax Board 112 Commissioner Tom Pahl made recommendations to fill two seats on the Ocracoke Occupancy Tax Board. 113 Commissioner Pahl moved to accept resignation of Nancy Leach; reappoint Byron Miller (expires 09-05-2023) 114 and appoint Lena Austin (expires 09-05-2023) to serve on the Ocracoke Occupancy Tax Board. Commissioner 115 Swindell seconded the motion. The motion passed on the following vote: Ayes – Pugh, Pahl, Simmons, Swindell 116 and Topping; Nays – None; Absent or not voting – None. 117 118 Appointment to Ocracoke Waterways Commission 119 Commissioner Pahl moved to accept resignation of Farris O’Neal, who is retiring, and appoint Teresa Ray to 120 complete his term (expires 07-10-2022); to reappoint Rudy Austin to serve another term (expires 07-10-2023) 121 and to appoint newly elected Commissioner Randal Mathews to replace him on the Ocracoke Waterways 122 Commission (expires 12-2024).