Contra Costa College Procedures Handbook For Administration, Classified & Faculty Updated January 23, 2015 Contra Costa Community College District CHANCELLOR Helen Benjamin, Ph.D. GOVERNING BOARD John T. Nejedly, President Vicki Gordon, Vice President John E. Márquez, Secretary Greg Enholm, Board Member Tim Farley, Board Member JoNai Davis-Hendricks, Student Trustee Contra Costa College INTERIM PRESIDENT Mojdeh Mehdizadeh ADMINISTRATION Tammeil Gilkerson, Vice President of Academic & Student Services Donna Floyd, Senior Dean of Instruction Jason Berner, Dean of Liberal Arts Division Vicki Ferguson, Dean of Student Services Susan Lee, Dean of LAVA Division Catherine Fites, Director of Admissions and Records Dona DeRusso, Interim Director of Workforce Development Aleks Ilich, Director of International Education Mariles Magalong, Director of Business Services John Wade, Director of Athletics Yasuko Abe, Manager of DSPS Karl Debro, Academic/Student Services Manager - Gateway James Eyestone, Technology Systems Manager Bruce King, Manager of Buildings & Grounds Mayra Padilla, Academic/Student Services Manager – HSI STEM Grant Darlene Poe, Manager of Custodial Services Nick Dimitri, Supervisor, Business Services Monica Rodriguez, Supervisor, Financial Aid ACADEMIC SENATE PRESIDENT Wayne Organ CLASSIFIED SENATE PRESIDENT Erika Greene Contra Costa College Procedures Handbook Table of Contents Introduction & History & Demographics College Vision, Beliefs, Values, Mission and Goals Organization Section A1000 Organizational Chart .................................................................................. A1000 Administrator in Charge ............................................................................. A1001 Shared Governance Roles and Areas of Administrative Responsibility ...... A1002.0-A1002.6 Brown Act College Committees .................................................................. A1003.0-A1003.10 Participatory (Shared) Governance Committees Flow Chart ...................... A1008.11 Advisory College Committees .................................................................... A1003.50-A1003.54 Path of Decision -Making Process (Chart) .................................................. A1004 Governance and Decision-Making Process (grid) ...................................... A1005 Proposal Format ........................................................................................ A1006 Issue/Problem Solving Backup Form ......................................................... A1007 Reviewing the Governance Process .......................................................... A1008 Contra Costa College Planning Cycles ...................................................... A1009 Personnel Section B2000 All Personnel - General Information ........................................................... B2000.0 -B2000.13 Benefits .......................................................................................... B2000.1 Leave Provisions ........................................................................... B2000.1 Request for Leave Payroll ............................................................................................ B2000.1 Electronic Deposit ............................................................... B2000.1 Time Cards ......................................................................... B2000.2 Student Employment Procedures ........................................ B2000.3 Computers ...................................................................................... B2000.4 Copy Machines ............................................................................... B2000.5 Drug-Free Campus ......................................................................... B2000.5 Employee Assistance Program ....................................................... B2000.6 Fax Machine ................................................................................... B2000.6 Food Service on Campus ............................................................... B2000.6 & 7 Four-Ten Schedule ......................................................................... B2000.7 Keys ........................................................................................... B2000.7 Key Request Form Library ........................................................................................... B2000.8 Lost and Found .............................................................................. B2000.8 Lunch Breaks ................................................................................. B2000.8 Mail Service .................................................................................... B2000.8 Name/Address Change .................................................................. B2000.9 Name/Address Change Form Designated Smoking Areas ............................................................ B2000.9 Office Assignment .......................................................................... B2000.9 I Parking ........................................................................................... B2000.10 Publications .................................................................................... B2000.10 Recycling ............................................................................ B2000.11 Resignation/Retirement .................................................................. B2000.11 Sample Letter Staff Lounges ................................................................................. B2000.11 Telephones .................................................................................... B2000.11 Voice Mail ....................................................................................... B2000.12 Verification of Employment ............................................................. B2000.13 Winter Break................................................................................... B2000.13 Working After Normal Business Hours............................................ B2000.13 Medical Treatment of Work-Related Injuries .............................................. B2001.0 Statement of Personal Physician Designation and Pre-Designated Physician Form Drug-Free Workplace ................................................................................. B2002.0 Personnel File Access ................................................................................ B2003.0 Written Evaluation of Employees for Prospective Employers ..................... B2004.0 Sexual Harassment Policy ......................................................................... B2005.0-B2005.2 Information for Faculty ............................................................................... B2100.0-B2100.4 Academic Freedom ........................................................................ B2100.0 Academic Senate ........................................................................... B2100.0 Faculty Evaluation .......................................................................... B2100.1 Student Evaluation forms Flex Time ....................................................................................... B2100.1 Instructor Absence.......................................................................... B2100.2 Instructor Tardiness ........................................................................ B2100.2 Leave Provisions ............................................................................ B2100.3 Reaching Instructor in an Emergency ............................................. B2100.3 Reassigned Time ........................................................................... B2100.4 STRS ........................................................................................... B2100.4 United Faculty/Bargaining Rights .................................................... B2100.4 Information for Classified Staff ................................................................... B2200.0 Classified Senate ........................................................................... B2200.0 Classified Senate Council ............................................................... B2200.0 Bargaining Unit/Local 1 ....................................................... B2200.0 Local 1 Participation in Hiring ..................................................................... B2201.0 Requirements for Hiring Faculty and Educational Managers ...................... B2300.0-B2300.2 Form 7342: Discipline/FSA Verification Form 7343: Application for Discipline Requiring Master's Form 7344: Application for Discipline Not Requiring Master's Form 7154: Faculty Service Area Assignment Documentation Property Assignment/Return Policy ............................................................ B2301.0-B2301.1 New Employee Checklist Property Assignment Return Form Property/Equipment Checkout Log Employee Exit Checklist ii College Policies Section C3000 Designated Smoking Areas ........................................................................ C3000.0 Report on Administrative Leave ................................................................. C3001.0 Administrative Leave Report Form FYI Flyers ........................................................................................... C3002.0-C3002.1 Print Information ......................................................................................... C3003.0 Business Cards .......................................................................................... C3004.0 Business Card Request