12/17/2014 Committee Assignments 1 Work at Thompson 2 Exec Committee Notes 3 WorldCat@OSU down Jan. 3 5 Encores 7 University News 11 People 11 Jobs 19 2015 Committee Assignments Announced From Vice Provost and Director of Libraries Carol Diedrichs: In November we asked all of you to consider serving on one or more of the Libraries committees and working groups. These groups play a key role in moving our libraries forward and accomplishing the goals set forth in our strategic plan. I want to thank each of you who volunteered for your willingness to serve the Libraries in this additional capacity. Know that the work carried out by each of these groups and committees is vital and appreciated. Here are the committee appointments for 2015: https://library.osu.edu/document- registry/docs/397. The coming year marks the fourth year of the new committee structure established by the Executive Committee for University Libraries. The Executive Committee has reviewed each committee and working group, revised committee charges if needed and added goals for 2015. The Committee Chair and Member Responsibilities document was prepared to outline expectations and responsibilities for both committee chairs and members. I encourage you to review it before you begin your work. I look forward to the good work of our committees as we move forward on the five strategic planning themes: services, collections, library as an intellectual crossroads, infrastructure, and innovative leadership. All committee charges have been finalized and are posted at: http://library.osu.edu/about/committees/university-libraries-committee- structure/ . We were fortunate to have a large number of excellent volunteers. If you were not appointed this time, I encourage you to volunteer in the future and I look forward to your continued involvement. Thanks again to all who volunteered to serve. 1 Facilities Work at Thompson during Break There are three projects that will commence during the December semester break that Library Facilities would like for you to be made aware of. The Semester Breaks are the best opportunity for large building projects to occur. 1) Cork Floor Repair and Replacement--This will be the most visible project, and will take place starting Thursday Dec. 18 and continuing until completed approximately Jan 8. The Grand Reading Room (200) and the three floors with cork corridors (2nd 3rd and 4th floors) will all have work done to repair and refurbish the cork surface. Much of the work will occur after 6pm closing, but cure times may cause staff areas to be inaccessible, OR re-routed for at least the morning hours after the area is treated. 2 We expect the Grand Reading Room (200) work to be carried out December 18- 26. The 2nd, 3rd, and 4th floor corridors are to be worked on December 29-January 8. Facilities staff will do our best to keep you up to date and informed on when your floor may be inaccessible, or the route you may need to take to get to your office, restrooms, and exits. 2) Terrazzo Refurbishment--Terrazzo work will take place on Thursday, December 18 and Friday, December 19. This work involves cleaning and refinishing the Two Security Desk floors and the three public Elevator Floors. Schedule is as follows: • Thursday, December 18, east, west (desks) and one tower elevator • Friday, December 19, NE and remaining tower elevator This work will generate some noise, but mostly after closing. 3) Monumental Mechoshade Repair in Buckeye Reading Room (260)--This work is tentatively scheduled for the week of January 5-9. There will be scaffolding setup and takedown with associated noise. Regular Semester Break activities, including carpet spot cleaning in public areas, as well as table, floor, and glass cleaning will also take place. We try to maximize the break for all this work, as it is the best and least disruptive timeframe for our faculty, staff, student, and visitor users. Unfortunately it can and will be disruptive to our regular building staff. Expect some noise, fumes and access issues during the break. We will continue to update when we can. Executive Committee Notes, December 9 Library Fines Janice Cramer, Heidi Kovach and Tony Maniaci led a discussion about our fine policy and presented a proposal to restructure our procedures. Exec was in general agreement with the proposal. The next step is for the group to prepare details so that Diedrichs can present some options to the OAA Leadership Group and the Council of Deans before moving forward. Federal Depository Library Program Update Armstrong shared that the government documents unit completed a required review by the Government Printing Office regarding our participation in the Federal Depository Library Program. As a result, there will be updates to the language in the customer code of conduct and to the Guest Computer Access policy clarifying access to government information. Executive Committee Notes, December 2 Committee Volunteer Discussion Exec reviewed the list of committee volunteers. Appointments will be announced at the end of December. Positions Exec reviewed recent resignations and retirements to prioritize which positions would be filled. More discussion will continue over the coming weeks. 3 Wikipedia Visiting Scholar Program Diedrichs shared some information about the Wikipedia visiting scholar program. A decision was made not to participate at this time. HathiTrust Print Disability Services Armstrong will work with Meris Mandernach and Deidra Herring to advance the issue of providing access to in-copyright materials in the HathiTrust for the print disabled. Executive Committee Notes, November 18 Culture Survey Patton-Glinski reviewed the 2014 Culture Survey results. A report will be given at the December General Meetings and the report is available online at http://library.osu.edu/staff/administration-reports/OSUL2014CultureSurveyResults.pdf. Online Theses and Dissertations Strieb shared a proposal for OSUL to make all retrospective dissertations purchased from ProQuest openly available through the OhioLink ETD Center. Before moving forward with this project, Exec will have a conversation with University Communications and the Office of Academic Affairs. Exec also approved the copyright policy related to Online Theses and Dissertations. The policy will be posted in the new document registry soon. LibQUAL Local Questions Armstrong shared the list of potential local questions for the next LibQUAL survey and Exec provided feedback. Off Campus Delivery Proposal Strieb shared a proposal for the Libraries to launch a one-year pilot program to offer off- campus delivery of physical items to any OSU patron with a valid, unblocked library patron record who is enrolled in a distance education program or working out of state. The program will be managed through Thompson Circulation and Interlibrary Services. OSU faculty, staff, and students would be able to request off-campus delivery of OSU materials if the user is located within the United States but outside the state of Ohio. In- state OSU patrons would be advised to request OSU materials for pick-up at any of the 90+ OhioLINK member libraries. Exec reviewed and approved the program. Positions Exec approved filling the evening circulation supervisor position for the 18th Avenue Library. Executive Committee Notes, November 4 Strategic Focus Area 1, Advance transformative teaching and learning by engaging with OSU faculty and support units to integrate library resources and services throughout the educational continuum. Karen Diaz and Meris Mandernach joined Exec to provide an update on strategic focus area 1. Diaz discussed some of the advancements happening in higher education, the library profession, and drilled down to some specifics related to OSUL and the Teaching & Learning Department. She also highlighted partnerships with ODEE, Diversity & Inclusion, FYE, STEP, Office of Student Life, etc. The full update will be posted in the document registry. 4 Search Committees Exec reviewed the volunteers and confirmed members of the search committees for the Japanese Studies Librarian and Assistant Curator for Outreach & Engagement for BICLM. Diversity Residents The recent diversity resident search did not result in a hire. There will be a new call for proposals to department heads for positions related to succession planning or strategic initiatives. More details will be forthcoming. Committee Discussion Exec reviewed and updated all of the committee charge documents. The call for committee volunteers will appear in NewsNotes. HathiTrust Research Center Advanced Collaborative Support Armstrong will work with the Research Commons staff to communicate information about this program to the campus community. Logan Elm Press With the retirement of Bob Tauber in December, Exec approved funding for a nine month Program Manager position for the Logan Elm Press to coordinate pending projects and support courses during the spring and May semesters. WorldCat@OSU and Connexion unavailable Saturday, January 3, 2015 for a technology upgrade On Saturday, January 3, OCLC has scheduled a technology upgrade to support system performance and reliability. During this upgrade, all OCLC services will be unavailable on 3 January 2015, from 12:01 a.m. to 3 p.m., U.S. Eastern Standard Time (approximately 15 hours). An alert will be on the library home page notifying users that WorldCat@OSU will be unavailable most of the day. Users can continue to search our collections using the “Books and More” tab. If you have any questions or concerns, please submit a request to Hub. Biometric Health Screenings January 26 On January 26, 2015, the OSU Health Plan’s Health Promotion Specialists will be in Thompson Library, Room 150A, from 8:30 a.m. – 3 p.m. to do onsite biometric health screenings. Remember, if you have had a physical within the past 12 months, you can use those values to complete your Personal Health Assessment (PHA) at www.yp4h.osu.edu. Completing your PHA will allow you to receive your health care premium credit reduction, as well as make you eligible for cash-back incentives when you participate in YourPlanForHealth activities.