BOARD OF SELECTMEN MEETING AGENDA August 31, 2015 Town Offices, 50 Billerica Road Chelmsford, MA 01824 Dennis Ready Meeting Room 204 1. 7:00 P.M. CALL TO ORDER - NOTIFICATION OF LIVE BROADCAST 2. PUBLIC SERVICE ANNOUNCEMENTS l 9/11 Remembrance Ceremony: 9/11 Memorial, 50 Billerica Rd. l Henry Parlee: Farm Fair, Barrett-Byam Homestead, 9/12 l Betty-Mae Flaherty: Library Book Sale, 9/18- 9/20 Documents: 2015 FARM FAIR FLYER.PDF 3. OPEN SESSION 4. COMMITTEE VACANCIES Documents: COMMITTEE VACANCIES.PDF 5. LICENSES St. Vartanantz Armenian Church, 180 Old Westford Rd. l One Day All Alcohol License: 9/26/2015 Veteran Dinner Dance l One Day All Alcohol License: 10/7/2015 Golf Tournament l One Day Beer & Wine License: 11/7/2015 Wine Tasting l One Day Beer & Wine License: 11/20 & 11/21/2015 2 Day Bazaar Documents: 1 DAY ST VARTANANTZ.PDF 6. PUBLIC HEARINGS l Mark Vegnani, Lightower Fiber Networks Underground Conduit Petition: Elizabeth Drive l Continuation of Public Hearing - All Alcohol Package Store Application: Ashish Patel, AH&MJ Triangel Corp. d/b/a/ Triangle Package Store, 148 Groton Rd. N. Chelmsford Documents: PETITION-ELIZABETH DR.PDF, TRIANGLE PACKAGE STORE APPLICATION.PDF, TRIANGLE ADDITIONAL DOCUMENTS.PDF 7. REPORTS & PRESENTATIONS l NMCOG: Regional Hazard Mitigation Plan Regional Emergency Communications Center l Tom Gilroy: Grinder Pump Study Committee Report Documents: CHELMSFORD_SUMMARY FOR THE HAZARD MITIGATION PLAN.PDF, HAZARD MITIGATION PLAN_FEMA APPROVED_8_15.PDF, CERTIFICATE OF ADOPTION-HAZARD MITIGATION PLAN-08-31-2015.PDF, RECC PRESENTATION.PDF, NMRECC REPORT_8_27_15.PDF, REVISED FINAL DRAFT DISTRICT AGREEMENT.PDF, CHAPTER 500 OF THE ACTS OF 2014.PDF, CPD REPS - COPY.PDF, GRINDER PUMP PRESENTATON FALL 2015.PDF 8. TOWN MANAGER REPORTS l Updated Sexual Harassment Policy l Affordable Care Act Policy l Revised Draft FATM List and Warrant Documents: SEXUAL_HARASSMENT_POLICY_2015.PDF, ACA POLICY PROCEDURES 2015.PDF, 2015 FALL ATM LIST OF WARRANT ARTICLES.PDF, 2015 FALL ANNUAL TOWN MEETING WARRANT.PDF 9. DISCUSSION ITEM: ELECTRONIC SIGNATURES FOR VIEWPERMIT Documents: ELECTRONIC SIGNATURES FOR LICENSING PROGRAM.PDF 10. APPOINTMENTS l Bicycle & Pedestrian Advisory Committee: David Antonelli, 3 year term ending 6/30/2018 l Board of Appeals Associate Member: Steven Mendez, 3 year term ending 6/30/2018 l Community Action Program Committee: Ryan Reveley, 1 year term ending 6/30/2016 Documents: BPAC APP-ANTONELLI.PDF, ZBA APPLICATION-MENDEZ.PDF, CAPC-APPLICATION-REVELEY.PDF 11. MEETING MINUTES l Regular Meeting Minutes: July 20, 2015 Documents: 7-20-15 BOS MINUTES.PDF 12. SELECTMEN LIAISON REPORTS & REFERRALS 13. PRESS QUESTIONS NEXT MEETING DATE: September 14, 2015 BOARD OF SELECTMEN MEETING AGENDA August 31, 2015 Town Offices, 50 Billerica Road Chelmsford, MA 01824 Dennis Ready Meeting Room 204 1. 7:00 P.M. CALL TO ORDER - NOTIFICATION OF LIVE BROADCAST 2. PUBLIC SERVICE ANNOUNCEMENTS l 9/11 Remembrance Ceremony: 9/11 Memorial, 50 Billerica Rd. l Henry Parlee: Farm Fair, Barrett-Byam Homestead, 9/12 l Betty-Mae Flaherty: Library Book Sale, 9/18- 9/20 Documents: 2015 FARM FAIR FLYER.PDF 3. OPEN SESSION 4. COMMITTEE VACANCIES Documents: COMMITTEE VACANCIES.PDF 5. LICENSES St. Vartanantz Armenian Church, 180 Old Westford Rd. l One Day All Alcohol License: 9/26/2015 Veteran Dinner Dance l One Day All Alcohol License: 10/7/2015 Golf Tournament l One Day Beer & Wine License: 11/7/2015 Wine Tasting l One Day Beer & Wine License: 11/20 & 11/21/2015 2 Day Bazaar Documents: 1 DAY ST VARTANANTZ.PDF 6. PUBLIC HEARINGS l Mark Vegnani, Lightower Fiber Networks Underground Conduit Petition: Elizabeth Drive l Continuation of Public Hearing - All Alcohol Package Store Application: Ashish Patel, AH&MJ Triangel Corp. d/b/a/ Triangle Package Store, 148 Groton Rd. N. Chelmsford Documents: PETITION-ELIZABETH DR.PDF, TRIANGLE PACKAGE STORE APPLICATION.PDF, TRIANGLE ADDITIONAL DOCUMENTS.PDF 7. REPORTS & PRESENTATIONS l NMCOG: Regional Hazard Mitigation Plan Regional Emergency Communications Center l Tom Gilroy: Grinder Pump Study Committee Report Documents: CHELMSFORD_SUMMARY FOR THE HAZARD MITIGATION PLAN.PDF, HAZARD MITIGATION PLAN_FEMA APPROVED_8_15.PDF, CERTIFICATE OF ADOPTION-HAZARD MITIGATION PLAN-08-31-2015.PDF, RECC PRESENTATION.PDF, NMRECC REPORT_8_27_15.PDF, REVISED FINAL DRAFT DISTRICT AGREEMENT.PDF, CHAPTER 500 OF THE ACTS OF 2014.PDF, CPD REPS - COPY.PDF, GRINDER PUMP PRESENTATON FALL 2015.PDF 8. TOWN MANAGER REPORTS l Updated Sexual Harassment Policy l Affordable Care Act Policy l Revised Draft FATM List and Warrant Documents: SEXUAL_HARASSMENT_POLICY_2015.PDF, ACA POLICY PROCEDURES 2015.PDF, 2015 FALL ATM LIST OF WARRANT ARTICLES.PDF, 2015 FALL ANNUAL TOWN MEETING WARRANT.PDF 9. DISCUSSION ITEM: ELECTRONIC SIGNATURES FOR VIEWPERMIT Documents: ELECTRONIC SIGNATURES FOR LICENSING PROGRAM.PDF 10. APPOINTMENTS l Bicycle & Pedestrian Advisory Committee: David Antonelli, 3 year term ending 6/30/2018 l Board of Appeals Associate Member: Steven Mendez, 3 year term ending 6/30/2018 l Community Action Program Committee: Ryan Reveley, 1 year term ending 6/30/2016 Documents: BPAC APP-ANTONELLI.PDF, ZBA APPLICATION-MENDEZ.PDF, CAPC-APPLICATION-REVELEY.PDF 11. MEETING MINUTES l Regular Meeting Minutes: July 20, 2015 Documents: 7-20-15 BOS MINUTES.PDF 12. SELECTMEN LIAISON REPORTS & REFERRALS 13. PRESS QUESTIONS NEXT MEETING DATE: September 14, 2015 Fun for the whole family! Pony rides, old time arts and crafts, cider making, hay rides, folk music, antique farm tractors, honey making and much more! Barrett-Byam Homestead Saturday Farm Fair September 12th 12 noon - 4:00 pm 40 Byam Road Chelmsford Admission is Free! Chelmsford Historical Society Committee Vacancies as of 8/31/2015 Board of Appeals (1) 3 year term ending 6/30/2018 Community Preservation Fund Committee (1) 3 year term ending 6/30/2018 Economic Development Commission (1) 3 year term ending 6/30/2018 Great Brook Farm Advisory Committee (1) 1 year term ending 6/30/2016 Land Management Subcommittee (1) 2 year term ending 6/30/2016 Public Celebrations Committee (2) 1 year terms ending 6/30/2016 TREE Committee (1) 3 year term ending 6/30/2018 Committee Application If you are interested in serving on a Town Board or Committee, please fill out the committee application that is available on the Town website www.townofchelmsford.us The form can be emailed to [email protected] or mailed to: Town Manager's Office 50 Billerica Road Chelmsford, MA 01824 Hazard Mitigation Plan for the Northern Middlesex Region Preparation of a Hazard Mitigation Plan is required under the federal Disaster Mitigation Act of 2000 and is necessary to ensure a community’s eligibility for funding under FEMA’s Pre‐Disaster Mitigation (PDM), Flood Mitigation Assistance (FMA) and Hazard Mitigation (HMGP) grant programs. NMCOG has been working with the local communities on the development of the Plan since 2011. The Plan must be updated and adopted every five years in order for communities to remain eligible for FEMA grant funding. A Multiple Hazard Community Planning Team was established to provide input into the planning process and to review work products. This team was comprised of emergency managers, public safety officials, municipal planners, engineering staff and public works personnel. Input was solicited from residents, the business community, neighborhood organizations, non‐profits, local officials and other interested stakeholders. Ten public meetings were conducted throughout the planning process. The Plan assesses each community’s exposure and vulnerability to natural hazards such as flooding, winter storms, earthquakes, wildfire, urban fire, tornadoes and hurricanes. It also evaluates the severity and extent of natural disaster occurrences in each community. The critical infrastructure in each community has been mapped and evaluated in terms of its vulnerability to natural hazards. The Plan outlines measures that can be taken to reduce or prevent future damage caused by natural hazards, reducing long‐term risks to human life and property, and it assesses the interrelationship between climate change and hazard mitigation. An existing protection matrix was developed outlining the measures, programs and projects that have already been implemented in each community to mitigate natural hazards. As required, the Plan demonstrates that every community has made progress fulfilling commitments made in the previous plan. An action plan was developed through a consensus building process that consisted of meetings and discussions with local policymakers, boards and commissions, municipal staff and the Community Planning Team. Priorities were established based on cost, availability of funding, political feasibility and acceptance, consistency with local plans and priorities, lead time required for design and implementation, and whether the measure has been subject to a public process, was approved by the chief legislative body in each community, or needs action by a permitting agency. Examples of proposed mitigation actions outlined for the Town of Chelmsford include: o Structural projects such correcting erosion problems in the vicinity if Williamsburg Condos , and replacing the Meadowbrook Road culvert; o Prevention measures, such as updating the response plan for the Freeman Lake and Heart Pond dams and studying measures to mitigate flooding along Tyngsborough Road; o Emergency service projects, such as installing emergency vehicle preemption at signalized intersections, and improve alternative