2017 HOCKEY CONFERENCE & ANNUAL GENERAL MEETING TABLE OF CONTENTS Page # Schedule of Events 2 Hockey Conference Overview 3 Report to Membership • Three Year Business Plan Update 5 • Operational Updates o Registration 5 o Member Engagement / Standards 6 o Conduct Management 6 o Committee Updates 6 o Match Penalty on Officials 8 o Appeals 8 o Regulation Amendments 9 o 2018 Provincial Championships 14 o Registration & Insurance Fees 15 o Officials Rates 16 Annual General Meeting Package 17 • Agenda 18 • Notices of Motion 19 • Board of Directors Nomination Information 21 1 | P a g e 2017 HOCKEY CONFERENCE & ANNUAL GENERAL MEETING SCHEDULE OF EVENTS FRIDAY, SEPT. 29 LOCATION: SHERATON HOTEL (3310-50 Ave.) 4:00 PM – 6:00 PM CONFERENCE REGISTRATION 6:30 PM – 7:00 PM OPENING REMARKS & MESSAGE FROM BOARD 7:00 PM – 8:00 PM KEYNOTE ADDRESS: CATRIONA LEMAY DOAN 8:00 PM – 9:30 PM BFL AWARDS RECEPTION 9:30 PM – 12:00 AM TRADE SHOW & SOCIAL SATURDAY, SEPT. 30 LOCATION: RED DEER COLLEGE (100 College Blvd.) BREAKFAST ON YOUR OWN 8:00 AM – 9:00 AM CONFERENCE REGISTRATION 9:00 AM – 9:30 AM FINAL CHECK-IN FOR AGM FINAL CHECK-IN FOR INTRO TO HOCKEY STREAM INTRO TO HOCKEY: PROGRAM IMPLEMENTATION 9:30 AM – 12:00 PM ANNUAL GENERAL MEETING STANDARDS, AGE APPROPRIATE PROGRAMMING, SEASONAL STRUCTURE, PARENT EDUCATION 12:00 PM – 12:45 PM LUNCH INTRO TO HOCKEY: PROGRAM IMPLEMENTATION 12:45 PM – 2:45 PM CONFLICT MANAGEMENT: COMMUNICATION STYLES & TOOLS EQUIPMENT ADAPTATIONS, GROUPING OF PLAYERS, FACILITY CONSIDERATIONS 2:45 PM – 3:00 PM BREAK INTRO TO HOCKEY: PROGRAM IMPLEMENTATION 3:00 PM – 4:00 PM RISK MANAGEMENT IN HOCKEY PLAYING RULE ADAPTATIONS, HC NETWORK & DRILL HUB 4:00 PM – 5:00 PM SHARING BEST PRACTICES: MHA PANEL DISCUSSION 2 | P a g e 2017 HOCKEY CONFERENCE & ANNUAL GENERAL MEETING HOCKEY CONFERENCE OVERVIEW Introduction The 2017 Hockey Conference provides opportunities for member Minor Hockey Associations, Senior and Junior Club Teams, Sport Schools, League Administrators, and other hockey industry people, coaches, parents, and officials to participate in interactive sessions targeted at some of the hottest topics in the game today. The conference includes guest speakers, presentations and panel discussions involving people from all different aspects of sport. The weekend also includes an Awards Reception, a Trade Show and Social and the Annual General Meeting. Keynote A keynote address by Catriona Le May Doan will focus on the benefits of being a multi- Address sport athlete, and the role it plays in long-term player development. In addition to being a busy hockey mom, Le May Doan currently works with Sport Calgary, helping to advance amateur sport in the City. The retired Olympian has also served as a board member with Winsport, as well as the Vancouver Organizing Committee for the 2010 Winter Olympics, and is still actively involved in many other charity organizations. As an athlete, she won back-to-back gold medals in the 500 metre speed skating event in 1998 and 2002. As a speed skater, Le May Doan broke 13 world records, and won the Lou Marsh Award as Canada’s Athlete of the Year in 2002, and won the Bobbie Rosenfeld Award as the Canadian Female Athlete of the Year three times. Off the ice, Le May Doan has covered five Olympic Games, and co-hosted the primetime show Countdown to Beijing. She was given three honourary degrees, and was inducted in Canada’s Sports Hall of Fame and the Canadian Olympic Committee’s Sports Hall of Fame, and was appointed an Officer of the Order of Canada - one of Canada’s highest honours. She was one of four athletes to light the cauldron at the 2010 Winter Olympics in Vancouver. As a busy sport parent and active coach, Le May Doan understands firsthand the challenges that Minor Hockey Associations face when it comes to competition within the sport and encouraging athletes to participate in other sports. Awards The Awards Reception recognizes volunteers from within amateur hockey in Alberta. This Reception event consists of presentations to those administrators, coaches, officials and associations that have made a significant contribution to hockey in their community and/or Alberta over the past season. A ticket for this reception is included in your delegate registration package. Trade Show After the Awards Reception, Friday night provides an opportunity for delegates to interact & Social with people from other associations and organizations. The Trade Show & Social will take place in a casual atmosphere and includes information booths set up by Hockey Alberta sponsors and partners. Appetizers will be served and a cash bar available. 3 | P a g e 2017 HOCKEY CONFERENCE & ANNUAL GENERAL MEETING Annual The Annual Meeting of Hockey Alberta is held within six (6) months after the conclusion General of the fiscal year end. At every Annual Meeting, in addition to any other business that Meeting may be transacted, the following business shall be conducted: • The election of two Directors, each for a term of three years; • The presentation of the audited financial statements and report of the auditor; • The appointment of the auditor for the ensuing fiscal year; and • The report of the Directors, if any. Additionally, the 2017 AGM will include a Special Resolution to amend two Bylaws: • N.O.M. #1 Article 1 1.7(k) - “Finance Director” • N.O.M. #2 Article 5 5.1(a) - “Board” Hockey This year’s conference theme is “Leading our Leaders”. Presentations and sessions are Conference focused on providing associations and club teams with the knowledge of how to build the Sessions skill set of your volunteer network and how to implement programs and standards that will set your association / team up to provide a fun, educational and developmental experience for the players. Conflict Management Darryl Rubis (Instructor of HR, Leadership, Communications - NAIT) - Working with public, private and not for profit organizations, Darryl has over 20 years of work experience in Human Resource management. Possessing advanced coaching designations in both baseball and hockey, and serving as a Hockey Alberta coach clinic facilitator for many years, Darryl brings an understanding of the challenges that volunteers in sports face like few in his industry do. While focusing on communication styles and tools that are effective in the resolution of conflicts, this session will help to build a skill set that will enable your organization to implement a more comprehensive, effective and efficient conflict management process. Risk Management in Hockey Glen McCurdie (Vice President Membership Services – Hockey Canada) - Glen oversees the National Insurance program provided by Hockey Canada and throughout this session he will provide detailed information about the program and coverages that are provided to MHA’s, Teams, Coaches, Officials and Players. Also identifying trends across the country, Glen will provide insight related to Risk Management, Directors and Officers Liability Insurance, and more. Intro to Hockey: Program Implementation Jesse Hale / Mike McGinnis (Hockey Alberta) - The target audience for this session is those people in MHA Executive positions that are responsible for delivering and administering Initiation and Novice hockey within your community. Designed to engage your Initiation and Novice Directors in the planning process for implementing age appropriate programming, the sessions will focus on National and Provincial Standards, the Seasonal Structure, Parent Education and Teaching Tactics, as well as Playing Rules, Equipment, Ice Surface and Facility considerations. MHA Panel Discussion - Wrapping up the day, delegates will have the opportunity to engage in discussion about various topics they face on a day to day basis. Focusing on topics such as governance, conduct management, risk management and age appropriate programming, delegates will hear from colleagues that have been successful in administrating within these areas. Speakers will share best practices and participate in a question and answer session with the other panelists and delegates. 4 | P a g e 2017 HOCKEY CONFERENCE & ANNUAL GENERAL MEETING REPORT TO MEMBERSHIP Included in this report are some of the highlights from the 2016-2017 season as they relate to Hockey Alberta’s three year Business Plan and operational committee objectives. THREE YEAR BUSINESS PLAN Policy Review: Hockey Alberta Board has worked throughout the year with a consultant on amendments to its Board Policy Framework. It is the second review since Hockey Alberta’s change to a Policy Board, and is a much more thorough review. The change to the new governance model continues and this is an important step. Initiation: Prior to the mandate nationally, Hockey Alberta built a number of resources, providing training to over 70 Minor Hockey Association Development Directors and implemented a hosting grant for ice dividers. This season will be year three of our Initiation Plan and the policy change made by Hockey Canada compliments our Provincial plan nicely. Alberta Coach Plan: We have targeted coaching as one of the key elements in making the overall player experience as good as it can be. As is reported in our Operational Update we have continued to enhance the resources we provide to coaches in Alberta over and above NCCP training. Hockey Alberta Provincial Training Centre: We continue to progress on various agreements with RDC on finalizing our move to a new facility in August 2018. The facility will feature our head office and provide opportunities for Hockey Alberta to host provincial and regional programs and events. We are excited this long-term vision is coming to fruition and believe it will allow very progressive and innovative opportunities for Hockey Alberta over the next decade. Corporate Partnership Support: Hockey Alberta has placed a priority on its attempt to recruit more corporate partners to assist in promoting and enhancing the game of hockey. Hockey Alberta has identified many properties that we believe could be partnered with companies to assist in the delivery of programs.