Table of Contents 1. Scope and Purpose ................................................................................................ 3 1.1. Codes of Practice Guidelines ............................................................................ 3 2. Critical Elements ..................................................................................................... 4 3. Code Requirements and Guidelines ...................................................................... 5 3.1. Safe Systems of Work ....................................................................................... 5 3.2. Guide to Risk Management ............................................................................... 6 3.3. Consultation and Communication ...................................................................... 6 3.4. Establishing the Context.................................................................................... 7 3.5. Hazard Identification ......................................................................................... 7 3.6. Risk Assessment............................................................................................... 8 3.7. Evaluation and Control of Risks ........................................................................ 8 3.8. Monitor and Review of Risks ........................................................................... 10 4. Training and Competence .................................................................................... 11 4.1. Awareness Training ........................................................................................ 11 4.2. Competent Person Training ............................................................................ 11 5. Responsibility, Authority & Accountability ......................................................... 11 6. Definitions ............................................................................................................. 12 7. Reference Material ................................................................................................ 12 8. Appendices ............................................................................................................ 13 Appendix 1 – WHS Risk Management Overview ........................................................... 13 Appendix 2 – WHS Risk Control Guidelines .................................................................. 14 Appendix 3 – WHS Risk Rating and Prioritisation Table ................................................ 16 Risk Management Code of Practice Issue Date: 20.02.2018 GA-WHS-RM-COP-001 Version: 5 Authorised By: GFG Alliance Australia OHSE Council Page 2 of 25 GFG Alliance Australia Safety Intranet version is the only controlled version 1. Scope and Purpose Each GFG Alliance Australia site is required to comply with this Code. 1.1. Codes of Practice Guidelines This Code should be read in conjunction with the CoP Guidelines. The Guidelines provide information that is generic across the CoP, covering: CoP scope system requirements, including risk management, audit and review, and Variation procedure training and competence responsibility, authority and accountability for General Manager, Plant/Location/Department Manager, Responsible Manager definitions reference material. WHS Risk Management Code of Practice Page 3 of 17 2. Critical Elements The Critical Elements must be conveyed and understood at each GFG Alliance Australia site. 1. Stop and report any hazards you cannot resolve to your Team Leader. 2. Verify operating and maintenance procedures are in place for routine activities and based on risk assessment processes. 3. Follow risk controls as documented in approved work procedures. 4. Carry out a Pre-task Risk Assessment if there is not an approved work method for the task. 5. Document and control risks from identified hazards. WHS Risk Management Code of Practice Page 4 of 17 3. Code Requirements and Guidelines Risk Management at work is our proactive, fundamental way of recognising what could cause injury and providing controls so that people are not injured. Following recognised risk management systems and processes provides a consistent and effective way of preventing injury. This section outlines the requirements to be fulfilled in relation to the management of risk. 3.1. Safe Systems of Work Develop, document and implement systems to identify, assess, control and review hazards and risks. Hazards to be identified and risks assessed and controlled in a planned and scheduled manner. This is to occur: before setting up and using a workplace when planning work processes before installing, commissioning or erecting plant whenever changes are made to the workplace when the system or method of work is changed when plant or substances are used when new information on processes becomes available during the review process of control measures. Risk management tools may include: informal risk assessments (RA) Pocket Risk Assessment (PRA) job safety analyses (JSA) hazard operability studies (HAZOP) permit to work systems safe operating systems modification control procedures. Have systems in place for recording hazards and the management of risks. The GFG Alliance Australia data management system (or similar) should be used as a risk register to record: identified hazards risk assessments risk control measures monitoring processes related responsibilities and timeframes for activities. WHS Risk Management Code of Practice Page 5 of 17 Develop and implement safe operating procedures (SOP). This includes identifying requirements for routine maintenance and cleaning. Procedures to be based on risk assessment. Follow SOP and risk controls. 3.2. Guide to Risk Management Follow the International Standards (ISO) for Risk Management when determining the approach to use for each risk situation. The ISO risk management process includes: consultation and communication establishing the context hazard identification risk assessment evaluation and control of risks monitor and review of risks. The WHS Risk Management Overview has examples of GFG Alliance Australia risk management methods, procedures, forms and records. Refer to Appendix 1 – WHS Risk Management Overview. Refer to ISO 31000 – Risk Management. Record risk management activities according to site systems and procedures. The GFG Alliance Australia data management system should be used for the recording of risk management activities. 3.3. Consultation and Communication Communicate and consult with relevant people at each stage of the risk management process. Consultation is required when: risks to health and safety are examined or reviewed determining measures to eliminate or control risks introducing or altering procedures for identifying and monitoring risks changes are proposed to the system of work, or the plant and substances used for work. WHS Risk Management Code of Practice Page 6 of 17 Document consultation about the management of workplace hazards and risks. Document consultation for future reference. Examples include: names of people involved in risk assessment teams on risk assessment and modification control forms WHS meeting minutes Toolbox Talks/Safety Communication Meetings. 3.4. Establishing the Context Determine the risk management process to evaluate risks. Consider the context of the risk situation, to determine the method for conducting the risk management process. For example, determine: which risk management tool is the most appropriate for the risk (e.g. PRA, JSA, HAZOP) how the risk should be assessed and evaluated who should be involved (e.g. specialists for technical advice) the appropriate time frame (e.g. urgency of the hazard/risk) where the process should occur (e.g. on-site, central location, in hazard and risk area, in office area) how the process should occur (e.g. coordination of consultation, engagement of specialists). 3.5. Hazard Identification Identify hazards in the workplace. Hazards are to be identified proactively, before and during work activities, as well as in the workplace generally. Hazard identification can be triggered using many methods, as detailed in the WHS Risk Management Overview. Refer to Appendix 1 – WHS Risk Management Overview. Complete a pre-task risk assessment (PTRA) where there is not an approved work method for the task. Even where approved work methods exist, unique or unusual circumstances may require PTRA. WHS Risk Management Code of Practice Page 7 of 17 3.6. Risk Assessment Assess risks according to the GFG Alliance Australia WHS Risk Rating Table. Identify, evaluate and take existing controls into consideration when conducting risk assessment. Estimate: the most realistic consequence that an interaction with a hazard might result in, and the likelihood of that consequence occurring. Risk level can be determined by either the two parameter (consequence and likelihood) or three parameter model (consequence and likelihood, where the probability and frequency of exposure to risk determines the likelihood). Determine level of risk by adding consequence level and likelihood level. This analysis should consider the range of potential consequences and how these could occur. Where possible involve more than one person in the assessment of risks (e.g. a person involved in the task being assessed and an independent person). In determining the risks, review relevant information: hazard information – safe operating procedures (SOP), on-the-job training guides (OTJTG), policies,