CITY COUNCIL MEETING AGENDA April 22, 2021 Marc D. Tall, Mayor Patrick S. Jordan, City Manager Peggy O’Connell, Mayor Pro Tem Phil DeMay, City Clerk Ralph B. Blasier, Council Member John Bergman, City Attorney Tyler D. DuBord, Council Member Karen S. Moore, Council Member City Council Chambers located at: City Hall – 410 Ludington Street – Room C101 – Escanaba, MI 49829 The Council has adopted a policy to use a Consent Agenda, when appropriate. All items with an asterisk (*) are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered in its normal sequence on the Agenda. Regular Meeting Thursday, April 22, 2021, at 7:00 p.m. CALL TO ORDER ROLL CALL INVOCATION/PLEDGE OF ALLEGIANCE APPROVAL/CORRECTION(S) TO MINUTES – Special Council Meeting Budget – April 5, 2021 Special Council Meeting Budget – April 6, 2021 Regular Meeting – April 8, 2021 APPROVAL/ADJUSTMENTS TO THE AGENDA CONFLICT OF INTEREST DECLARATION(S) BRIEF PUBLIC COMMENT(S) PUBLIC HEARINGS – None UNFINISHED BUSINESS 1. Condemnation of structure located at 226 North 12th Street – Code Compliance Department – Public Safety. Explanation: Administration requests to revisit the condemnation of the structure located at 226 North 12th Street, which is heavily damaged by fire last year. NEW BUSINESS 1. Setting of Public Hearing – FY2021-2022 Budget – May 6, 2021. Explanation: Administration is requesting Council set May 6, 2021, as the fourth Public Hearing on the proposed 2021-2022 City Fiscal Year Budget. 2. Approval – Independence Day Fireworks – Recreation. Explanation: Administration is seeking Council approval to award Great Lakes Fireworks of West Branch, Michigan, to conduct the annual 4th of July fireworks display on Saturday, July 3rd in the amount of $10,000. The City of Escanaba Recreation Department will be raising additional funds to contribute to the fireworks display. Great Lakes Fireworks is a sole source supplier. 3. Approval - Sanitation Bid - Recreation. Explanation: Two bids were mailed on February 2, 2021; with one bid being received from Stenberg Brothers, Inc. Administration is seeking Council approval to award Stenberg Brother's, Inc. of Bark River, Michigan, for sanitation services/portable restrooms for City of Escanaba Recreation and Parks Facilities for the 2021-2022 seasons. 4. Approval - 2021 Summer Season - Concession Bid – Recreation. Explanation: Fourteen bids were mailed on February 2, 2021, with two being received. Administration is seeking Council approval to award Territory #1 concession area at the Escanaba Municipal Marina and Municipal Beach/Aronson Island to Bobaloon’s of Escanaba, Michigan and Territory #2 concession area in Ludington Park to Sticky Fingers Confections of Gladstone, Michigan. Agenda –April 22, 2021 5. First Reading of Ordinance No. 1243 - An Ordinance To Amend Chapter XVIII Offenses As Codified Under The Code Of Ordinances – Section 18-226 – Discharge – No Hunting within City Limits, And Setting The Date of Thursday, May 6, 2021, for Second Reading, Public Hearing, And Adoption – Recreation. Explanation: Administration is requesting the City Council to consider this the first reading of Ordinance No. 1243, An Ordinance to Amend Chapter XVIII Offenses as Codified under the Code of Ordinances – Section 18-226 – Discharge – No Hunting within City Limits. Additionally, Administration is requesting that the City Council set May 6, 2021, for the second reading, public hearing and adoption of Ordinance No. 1243. 6. Approval - Chemical Bid Approval – Water/Wastewater. Explanation: Administration is seeking Council consent to accept the following annual chemical bids: a. Hawkins, Inc., Roseville, MN to furnish approximately 35,000 pounds of Hydro-fluosilicic acid for use in drinking water treatment of $39.00/ hundred in totes. b. Aquachem of America, Inc., Appleton, WI to furnish approximately 100 net tons of Aluminum Sulfate liquid in the amount of $315.00 per dry ton. c. Brenntag, Wauwatosa, WI to furnish approximately 95 tons of Dense Soda Ash in 50 pound bags for use in drinking water treatment in the amount of $22.61 / cwt 50-lb bags. d. PVS Technologies, Inc., Detroit, MI to furnish approximately 50 tons of dry weight Ferric Chloride in the amount of $724.00 / dry ton. e. Hawkins, Inc., Roseville, MN to furnish approximately 10 tons of liquid Chlorine in amount of $75.50 per cwt in 150 pound cylinders. 7. Approval – Filter Media Sampling and Testing – Water/Wastewater. Explanation: Administration is requesting Council approval to hire and retain the services of Coleman Engineering of Iron Mountain, MI, to provide filter media sampling and testing at the Water Plant as specified in the attached cost proposal in an amount not to exceed $4,100.00. Money is available and budgeted for professional services. 8. Presentation – Condos and Multifamily Housing – Assessor. Explanation: Administration has prepared a presentation on condos and multifamily housing. This presentation is intended to facilitate discussion with the City Council and later be used to attract developers. 9. Approval – Traffic Control Order (TCO) No. 1009 – Department of Public Safety. Explanation: Administration is seeking Council approval of TCO No. 1009. Traffic Control Orders expire 90 days from the filing date unless approved by Council. The Traffic Control Order calls for the following: No. 1009 – Additional stop signs be placed on North 30th Street on the northwest and southeast corner of the 3rd Ave and North 30th intersection into a three way stop. 10. Approval – Water Treatment Plant Roof – Water. Explanation: Administration is requesting Council approval to hire and retain the services of Bell Roofing of Marquette, MI, to replace the existing roof of the Water Plant as specified in the attached quote in an amount not to exceed $112,600.00 11. Closed Session – Waeghe Update – HR Director/Treasurer. Explanation: Administration is seeking Council go in to a closed session at the advice of the City Attorney, to discuss an update on the Waeghe case. APPOINTMENTS BOARD, COMMISSION, AND COMMITTEE REPORTS GENERAL PUBLIC COMMENT PROCLAMATION – Arbor Day Proclamation, April 30, 2021 ANNOUNCEMENTS ADJOURNMENT Agenda –April 22, 2021 Respectfully Submitted Patrick S. Jordan City Manager City of Escanaba Special Council Meeting Monday, April 5, 2021 Pursuant to a meeting notice posted March 5, 2021, the Council of the City of Escanaba convened in special session in Room 101 of City Hall at 9:05 a.m., to begin the review and discussion of the proposed 2021/22 City Budget. Present: Mayor Marc D. Tall, Council Members, Ralph B. Blasier, Tyler D. DuBord, Karen S. Moore, and Peggy O’Connell Absent: None Also Present: City Manager Patrick S. Jordan, City Controller Melissa Becotte, City Clerk Phil DeMay, Department Heads, media, and members of the public GENERAL PUBLIC COMMENT - None City Manager Patrick Jordan and City Controller Melissa Becotte presented Council the following Budget information: CITY MANAGER’S FINAL BUDGET OVERVIEW – FY 2021-22 Pursuant to the Escanaba City Charter and relevant state laws, I hereby submit for City Council and community review the final FY 2021-22 Budget. A copy of this document has been placed on file with the City Clerk and at the Escanaba Public Library, where the public may review it during normal hours of operation. An electronic version is also available on the City’s website, www.escanaba.org, and on the City of Escanaba’s Facebook page. This document serves as a daily guide for City Administration in receiving and allocating resources in the most effective way for the good of the community. This budget, with over $33 million in expenditures, reflects our commitment in providing core services to our community and was developed using the best available information and most current revenue projections. Session Work Budget 2021/22 Annual Bay de Noc Community College. deNocCommunity Bay Transit A Area Delta the 911Operations, Sheriff Department, Michigan, the Escanaba School District, the Delta Schoolcraft Intermediate School District (DSISD), the Delta County Fund services provided. The remain For in homeowners the 41.05% City, of the total property tax bill is kept by the City of to Escanaba pay for all General year. fiscal upcoming in the increase tax any require Roll and Rate Tax City Millage Rate/Tax contributed 5.6% of electric operating revenue back to the communities they serve. they communities to the back revenue operating electric of 5.6% contributed paying property taxes. Using the latest available American Public Power Escanaba since 1956 so as to a provide direct to benefit the including those community that properties are exempt from transfer, likened to property being proposed. The budget includes an In electric the FY utility 2021 transfer of $765,790. Similar to FY 2020 most public utilities, this of FY (including transfers in from other funds), representing an increase of 3.0% from the previous year’s budget. At the end General Fund 2019 - 21, projections show an estimated fund balance of $5,185,447, with a long - 20, the General Fund balance was $5,328,587, with a long . - The General Fund budget, which supports many of the day 22 Budget, a pr Escanaba Public Schools 36.61% City of Escanaba 41.05 % - like like taxes or payments i HOMEOWNER WITH HOMESTEAD EXEMPTION HOMESTEAD WITH HOMEOWNER WHERE YOUR TAX DOLLAR GOES… DOLLAR TAX YOUR WHERE ojected ojected fund balance of $4,696,958, with a long ing ing 58.95% of a homeowner’s tax bill is remitted to Delta County, the State of NON . - The final budget The budget is on final based a HOMESTEADED PROPERTY HOMESTEADED n n lieu of taxes and the like have been made on an annual basis in Delta County 2 City of Escanaba 18.87% and (CAA) Action Agency Community (DATA), uthority 28.35% - term term debt obligation of $500,000.