TENDER DOCUMENT BID NUMBER: NKO 19/2021 NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) ISSUED BY PREPARED BY MUNICIPAL MANAGER CLIENT REPRESENTATIVE NKOMAZI LOCAL MUNICIPALITY Private Bag X 101 Malelane 20 Brander Street 1320 Mbombela 1200 Tel: 013 790 0245 Tel: 013 752 6416 Fax: 013 790 1476 Fax: 013 752 6418 CIDB GRADING: 4CE or HIGHER REGISTERED NAME OF TENDERER: ____________________________ TENDERED AMOUNT (Incl Vat):_________________________________ CLOSING DATE: 09 JULY 2021 PROJECT NAME NKOMAZI SANITATION PROJECT ((150 BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) CONTENTS THE TENDER PART T1: TENDERING PROCEDURES T1.1 Tender Notice and Invitation to Tender (White pages) T1.2 Tender Data (Pink pages). PART T2 : RETURNABLE DOCUMENTS T2.1 Forms Certificates and Schedules required for Evaluation (Yellow pages) T2.2 Other Forms, certificates and Schedules that will be incorporated into the contract (Yellow pages) T2.3 Returnable Schedules that will be incorporated into the Contract (Yellow pages) T2.4 Other Schedules and Documents that will be Incorporated into the Contract (Yellow pages) THE CONTRACT PART C1: AGREEMENT AND CONTRACT DATA C1.1 Safety Agreement (White pages) C1.2 Guarantee (White pages) C1.3 Agreement with Adjudicator (White pages) C1.4 Contract Data (White pages) PART C2: PRICING DATA C2.1 Pricing Instructions (Yellow pages) C2.2 Summary of Bill of Quantities (Yellow pages) PART C3: SCOPE OF WORK C3.1 Description of Works (Blue pages) C3.2 Engineering (Blue pages) C3.3 Procurement (Blue pages) C3.4 Construction (Blue pages) C3.5 Management of works (Blue pages) C3.4 Health and safety (Blue pages) PART C4: SITE INFORMATION C4.1 Site Information (Green pages) C4.2 Locality Plan (White pages) PART C5: ANNEXURES PROJECT NAME NKOMAZI SANITATION PROJECT ((150 BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) TENDERING NOTICE & INIVTATION PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) MBD1 PART A: T1.1 TENDER NOTICE AND INVITATION TO TENDER YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE NKOMAZI LOCAL MUNICIPALITY BID NUMBER: NKO 19/2021 CLOSING 09 JULY 2021 CLOSING TIME: 12:00 BID NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND DESCRIPTION LANGELOOP VILLAGES) THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7) or SERVICE LEVEL AGREEMENT OF NKOMAZI LOCAL MUNICIPALITY. BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX SITUATED AT Nkomazi Local Municipality, 9 Park Street Civic Centre, Malalane, 1320 not later than 12:00 on 09 July 2021. An official and compulsory clarification meeting will be held on 02 June 2021 at 10:00am Bidders are requested to meet at Nkomazi Local Municipality Kobwa hall in Malelane in Malelane, Fish Eagle. The Bid box is generally open from 8am to 16:00, on working days Completed Bid document, fully priced and signed must be sealed in an envelope marked: NKO19/2021. NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI & LANGELOOP VILLAGES) Bidders should ensure that bids are delivered timeously to the correct address. If the bid is late, it will not be accepted for consideration. SUPPLIER INFORMATION NAME OF BIDDER POSTAL ADDRESS STREET ADDRESS TELEPHONE NUMBER CODE NUMBER FACSIMILE NUMBER CODE NUMBER E-MAIL ADDRESS VAT REGISTRATION NUMBER TAX COMPLIANCE STATUS TCS PIN: OR CSD No: B-BBEE STATUS LEVEL NUMBER TOTAL BID ---------------------------------- PRICE R B-BBEE STATUS LEVEL Yes No B-BBEE Yes No VERIFICATION STATUS CERTIFICATE LEVEL [TICK APPLICABLE BOX] SWORN AFFIDAVIT [A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE] T 1. - Page 2 Tender Data PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) Yes No ARE YOU A Yes No ARE YOU THE FOREIGN ACCREDITED [IF YES ENCLOSE BASED [IF YES, ANSWER PART B:3 ] REPRESENTATIVE PROOF] SUPPLIER IN SOUTH FOR THE AFRICA FOR THE GOODS GOODS /SERVICES /SERVICES /WORKS OFFERED? /WORKS OFFERED? MINIMUM WORK OPPORTUNITIES TO CIDB BE CREATED 50 GRADING 4CE OR HIGHER SIGNATURE OF BIDDER ……………………………… DATE CAPACITY UNDER WHICH THIS BID IS SIGNED BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL INFORMATION MAY BE DIRECTED TO: DIRECTED TO: THE PROJECT MANAGEMENT MUNICIPALITY NKOMAZI UNIT MANAGER MR J NTSABO TELEPHONE CONTACT PERSON MS F. NDLOVU NUMBER 013 790 0245 TELEPHONE FACSIMILE NUMBER 013 790 0245 NUMBER 013 790 1746 E-MAIL ADDRESS FACSIMILE NUMBER Client Representative Company: Lubisi Consulting Engineers Contact: Mr. James Mhanda Pr. Tech Eng Tel: 013 752 6416 E-MAIL ADDRESS email: [email protected] T 1. - Page 3 Tender Data PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) PART B TERMS AND CONDITIONS FOR BIDDING 1. BID SUBMISSION: 1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR CONSIDERATION. 1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED– (NOT TO BE RETYPED) OR ONLINE 1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT. 2. TAX COMPLIANCE REQUIREMENTS 2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS. 2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS. 2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA. 2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B: 3. 2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID. 2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER. 2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER MUST BE PROVIDED. T 1. - Page 4 Tender Data PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) 3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS 3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES NO 3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA? YES NO 3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA YES NO 3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA? YES NO 3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION YES NO IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE N B: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID. NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE. SIGNATURE OF BIDDER: ……………………………………. CAPACITY UNDER WHICH THIS BID IS SIGNED: …………………………………. DATE: ……………………………………… T 1. - Page 5 Tender Data PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) T1.2 TENDER DATA The Conditions of tender are the standard conditions of tender as contained in annex F of SANS 294: 2004, published by Standards South Africa, Private Bag X191, Pretoria 0001, Tel 012 428 7911. The standard conditions of tender for procurements make several references to the Tender Data. The Tender Data shall have precedence in the interpretation of any ambiguity or inconsistency between it and the standard conditions of tender. Where applicable, items of data given here below are cross-referenced to the sub clause in the standard conditions of tender to which it applies. Sub- Data clause F.1.1 The employer is Project Name: Nkomazi Sanitation project (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) Contract No: NKO 19/2021 CIDB Grading: 4CE or Higher Client Name: The Municipal Manager, Nkomazi local Municipality F.1.2 The Project Document issued by the employer consists of the following: The Bid Part T1: Tendering procedures: T1.1 Tender notice and invitation to tender T1.2 Tender Data Part T2: Returnable documents T2.1 Forms Certificates and Schedules required for Evaluation. T2.2 Other Forms, certificates and Schedules that will be incorporated into the contract T2.3 Returnable Schedules that will be incorporated into the Contract T2.4 Other Schedules and Documents that will be Incorporated into the Contract THE CONTRACT Part C1: Agreements and Contract Data C1.1 Safety Agreement C1.2 Guarantee C1.3 Agreement with Adjudicator C1.4 Contract Data Part C2: Pricing Instruction and Summary of Bill of Quantities C2.1 Pricing instructions C2.2 Bill of Quantities and Summary of Bills of Quantities T 1. - Page 6 Tender Data PART T1 TENDERING PROCEDURES CONTRACT No: NKO 19/2021 PROJECT NAME NKOMAZI SANITATION PROJECT (150 TOILETS IN BOSCHFONTEIN, MAGOGENI AND LANGELOOP VILLAGES) Part C3: Scope of Work C3.1 Description