COUNCIL MEETING TUESDAY 5 JANUARY 2021 Table of Contents No. Item Decision 1. The Mayor’s Business Received 2. Apologies Nil 3. Declarations of Members’ Interests Nil 4. Deputation – NI Water, Infrastructure Received; Council write to Plans Ministers for Infrastructure and Finance requesting that Water Infrastructure for the Causeway Coast and Glens Borough Council, including rural areas, be adequately funded and; Council take a delegation to Stormont in future to lobby for funding of Water Infrastructure for Causeway Coast and Glens Borough Council. 5. Minutes of Council Meeting held Tuesday Confirmed 1 December 2020 6. Minutes of Planning Committee held Noted Wednesday 25 November 2020 7. Minutes of Environmental Services Meeting held Tuesday 8 December 2020 Matters Arising 7.1 Notice of Motion (Item 4) Amendment Lost CM_210105_IEO 1 7.2 Point of Accuracy (Item 4) Noted 7.3 Harbour and Marina Charges 2021 – Noted 2022 (Item 9) 7.4 Adoption of Minutes Adopted and recommendations therein approved including Point of Accuracy at Item 4 8 Minutes of Audit Committee held Wednesday 9 December 2020 Matters Arising 8.1 Recruitment of Interim Noted Finance Director (Item 4.1) 8.2 Adoption of Minutes Adopted and recommendations therein approved 9. Minutes of Finance Committee Meeting Adopted and held Tuesday 10 December 2020 recommendations therein approved 10. Minutes of Leisure and Development Adopted and Committee Meeting held Tuesday 15 recommendations therein December 2020 approved 11. Leisure and Development Report – Approve the proposed Prioritising of Growth Deal Projects approach and scoring criteria to prioritise Growth Deal projects for the Borough. 12. Matters for reporting to Partnership Panel Panel Representative lobby Stormont regarding funding of Water Infrastructure for Causeway Coast and Glens Borough Council as discussed during presentation at Item 4 - Deputation from Northern Ireland CM_210105_IEO 2 Water. 13. Conferences Nil 14. Correspondence 14.1(i) The Minister of Health, Noted 14.1 (i and ii) Robin Swann MLA, dated 7 December 2020 14.1 (ii) The Minister of Finance, Conor Murphy MLA, dated 27 November 2020 14.2 Department for Agreed donation of £300 Communities, Sharron should be made from the Russell, Director, Voluntary Mayor’s fund for this year & Community Division, dated 20 October 2020. 14.3 Ards and North Down Noted 14.3 – 14.6 Borough Council, Stephen Reid, dated 24 November 2020 14.4 The Court of Ulster University - dated 8 December 2020 14.5 Northern Ireland Housing Council, dated 10 December 2020 14.6 Newry Mourne and Down District Council, dated 15 December 2020 15. Consultation Schedule 15.1 Department of Agriculture, Noted 15.1-15.12 Environment and Rural Affairs – DAERA Consultation on Proposal to Introduce a Protein Crops Payment Pilot Scheme for 2021 – Submission by 15 January 2021 15.2 Education Authority – Consultation on draft SEN Regulations – Submission by 19 January 20 15.3 Education Authority – Consultation on draft SEN Code of Practice – Submission by 19 January 2021. CM_210105_IEO 3 15.4 Education Authority – Public Consultation on the Draft Special Schools Area Planning Framework and Public Consultation on the Draft Framework for Specialist Provision in Mainstream Schools and Draft Framework for Specialist Provision in Mainstream Schools – Pilot – Submission by 11 February 2021. 15.5 Department of Justice – Enhancing Legal Protections for Victims of Domestic Abuse – Submission by 12 February 2021. 15.6 Department of Health – Public Consultation – Introduction of a Statutory Soft Opt-Out System For Organ Donation – Submission by 19 February 2021. 15.7 The Department of Justice – Consultation on codes of practice issued under the Proceeds of Crime Act 2002. 15.8 Loughs Agency – Disability Action (2020-2023) – Submission by 24 February 2021. 15.9 Invest NI – Invest NI Equality Screening and Rural Needs Assessment Consultation – Submission by 12 March 2021. 15.10 Department of Health – Consultation on the Draft Mental Health Strategy 2021-2031 – Submission by March 2021. 15.11 Department of Infrastructure – Consultation on draft Flood Risk Management Plan 2021-2027 second cycle – Submission by 25 June 2021. 15.12 Department of Infrastructure – Consultation on draft Flood Risk Management Plan 2021-2027 second cycle – Submission by 25 June 2021. (i) Department of Finance – Noted Holiday CM_210105_IEO 4 Pay – Equality Impact Assessment (EQIA) – Available for Download (ii) Housing Executive – Noted Fundamental Review of Social Housing Allocations Outcome Report 16. Sealed Documents (i) Grave Registry Certificates, Numbers Seal Affixed Items (i-iii) 5062 – 5076 (inclusive) (ii) Causeway Coast and Glens Borough Council and Fibrus Networks (FFI) Ltd relating to Gigabit Capable Connectivity Services (Ref L&D 201215/CM 210105) (iii) Causeway Coast and Glens Borough Council and M McGinn, for “The Popular” café at Juniper Hill Holiday Park (Ref L&P 201001/CM201103) 17. Notice of Motion proposed by Support the Notice of Councillor Callan, seconded by Motion Councillor John McAuley and supported by Alderman Hillis, Councillor Mulholland, Councillor McCandless, Councillor Watton and Councillor McCaw ‘That this Council would develop a new International Airshow for 2022 to mark the Queen’s Platinum Jubilee and explore holding the event every 2 years from 2022. We should make this a key regional event not just for the Borough but for Northern Ireland and therefore explore working in partnership with key partners like the Northern Ireland Office, Ministry of Defence, Department for the Economy, Invest NI and Tourism NI. A project Board involving elected members of no more of 6 by d’hondt should be set up to shape and develop this CM_210105_IEO 5 event along with experts and other key stakeholders’ 18. Notice of Motion proposed by Councillor M A McKillop, seconded by Councillor Beattie ‘That this Council acknowledges the Referred to amount of dog fouling across the borough Environmental Services and pledges to sign up for the Green Dog Committee Walkers Scheme to encourage all dog walkers to clean up after their pets’ ‘IN COMMITTEE’ (ITEMS 19- 22 INCLUSIVE) 19. Minutes of Environmental Services Committee Meeting Held Tuesday 8 December 2020 – In Committee Matters Arising ‘In Committee’ 19.1 Adoption of Causeway Await receipt of the findings Coast and Glens Business of the internal audit. Continuity Plan (Item 22) 20. Minutes of Audit Committee Meeting held Wednesday 9 December 2020 – ‘In Committee’ Matters Arising ‘In Committee’ 20.1 Legal Cases Activity (Item 13) Director of Corporate Services agreed to follow up on the updated position of 'Public Rights of Way' 21. Leisure and Development Report – Appoint the lowest Inclusive Beach, East Strand tenderer, RDC Contracts, Portrush, Improving beach with a tender price of £74, 127.40, in order to accessibility – in partnership with May renovate the Water Sports Murray Foundation Centre at East Strand to provide a dedicated ‘Changing Places’ facility that includes storage for accessible beach equipment sourced by the Mae Murray Foundation. CM_210105_IEO 6 22. Corporate Policy and Resources It is recommended that Report – Leases and Licences – Council surrenders the Peace IV Shaping Our Place – licence with The “Old Bushmills” Distillery Bushmills Project Company Limited (Bushmills Distillery) and agrees the terms of the commercial lease as set out and enters into a 10 year lease with the Distillery. Council agrees to sub-let the land to the Bushmills Community Association for the total of 9 years and 364 days, or the day before the lease with the Distillery ends, at the rent of one peppercorn and on the same terms and over the same area as the lease to Council and will be responsible for 1, 2, 3 and 4 in proposal. If council agrees to proceed with this project, legal advice would be to sublease the full site to Bushmills Community Association as per the terms of the lease from the Distillery to Council, to ensure 1, 2, 3 and 4 in proposal. CM_210105_IEO 7 MINUTES OF THE PROCEEDINGS OF THE MEETING OF THE COUNCILHELD IN THE COUNCIL CHAMBER AND VIA VIDEO CONFERENCE ON TUESDAY 5 JANUARY 2021 AT 7:00PM In the Chair : The Mayor, Alderman Fielding (C) Members Present : Alderman Baird, Duddy, Finlay, Hillis, McCorkell, McKeown, S McKillop and Robinson (All Remote attendance) Alderman Boyle (A) Councillors Anderson, Bateson, Beattie, Callan, Chivers, Dallat O’Driscoll, Hunter, Knight- McQuillan, McAuley, McCandless, McCaw, McGurk, McGlinchey, MA McKillop, McLaughlin, McLean, McMullan, McQuillan, C McShane, P McShane, Mulholland, Nicholl, Peacock, Quigley, Schenning, Scott, Wallace, Watton and Wilson (All Remote Attendance) Councillor Holmes (A) Officers Present : D Jackson, Chief Executive (C) M Quinn, Director of Corporate Services (R) A McPeake, Director of Environmental Services (R) R Baker, Director of Leisure & Development (C) P Donaghy, Democratic & Central Services Manager (R) I Owens, Committee & Member Services Officer (C) D Hunter, Council Solicitor (R) Officers In W McCullough, Head of Sport & Wellbeing (R) Attendance S-J Goldring, Peace IV Officer (R) P Harkin, Good Relations Manager (R) P McColgan, Head of ICT (C) A Lennox, ICT Mobile Operations (C) J Winfield, ICT Operations Manager (C) C Thompson, ICT Officer (C) In Attendance : Dr Stephen Brockwell , Head of Investment Management, Northern Water (R) Mr David McCullough, Head of Waste Water, CM_210105_IEO 8 Northern Ireland Water (R) Mr Ian McKeown, Absolute Technologies (C) Public ( 1 No) (R) Press ( 3 No) (R) Key – C = Attended In The Chamber R = Attended Remotely A = Attended remotely from a Council building The Mayor extended a welcome to members of the press and public in attendance and provided the following guidance. ‘You will be required to leave the meeting when Council goes into committee. You will be readmitted by Democratic Services Officers as soon as the meeting comes out of committee. I would also remind you that the taking of photographs of proceedings or the recording of proceedings for others to see or hear is prohibited. If you are having technical difficulties try dialling in to the meeting on the telephone number supplied and then insert conference ID code which is on the chat.