Council MINUTES Confirmed minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 28 March 2017, commencing at 1.00 pm PRESENT Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager Strategy and Governance), John Christie (Director Enterprise Dunedin), Graham McKerracher (Manager, Council Communications and Marketing), Simon Pickford (General Manager Community Services), Richard Saunders (Acting General Manager Infrastructure and Networks), Andrea Jones (Communications Team Leader), Bill Frewen (Senior Policy Analyst), Nicola Pinfold (Group Manager Community and Planning), Maria Ioannou (Corporate Policy Manager) and Ryan Craig (Destination Dunedin Manager) Governance Support Officer Pam Jordan 1 OPENING Rev Dr Tokerau Joseph, First Church of Otago, opened the meeting with a prayer. 2 PUBLIC FORUM 2.1 Dunedin Heritage Light Rail Trust - High Street Cable Car Neville Jemmett, Murray Hanan and Trevor Goudie, Dunedin Heritage Light Rail Trust, addressed the meeting concerning the project to re-introduce a cable car to High Street. They had previously distributed information on the stages of the project. The tourism potential of this project was emphasised. The Trust had negotiated a lease arrangement for three heritage cable cars and intended to display them at Mornington Park. The Trust was part-way through the consent processes for the building to display these but had been experiencing some Ordinary Council Minutes 28 March 2017 Page 1 of 15 problems in communications. The Trust sought the Council's assistance with funding, various approvals relating to the cable car route and staff assistance. 2.2 Baldwin Street Sharon Hyndman addressed the meeting concerning the increased tourism popularity of Baldwin Street since she had lived there over the previous 27 years, and the difficulties this caused for residents. She had been approached by media several times and emphasised what a great place Dunedin was, however the increasing popularity of Baldwin Street as an attraction brought major issues. These included vehicle access (people trying to drive to the top and having difficulty turning and parking, using residents' driveways etc), pedestrian access (busloads of tourists wandering over the street, footpaths and steps could not accommodate the amount of foot traffic, dangerous behaviour with regard to taking photos, sitting on the street etc), and inadequate communication and inconvenience to residents with regard to the Jaffa Race. Ms Hyndman suggested improvements such as more signage at the bottom of the street and on North Road, resident only vehicle access, wider pedestrian paths, resident only parking at the bottom of the street, tourist operators being requested to reinforce the concept of private property, and more rubbish bins. 2.3 Dunedin to Brighton Run and Other Motoring Events David Ross, Otago Vintage Car Club addressed the meeting concerning the Dunedin to Brighton Run and other events he and the Club had been involved with. Mr Ross commented on the success of the event over the previous 63 years and recent changes that had caused problems for this and other events eg requests for a bond for the use of the ground, the need for traffic management plans etc. He considered that health and safety requirements caused difficulties for organisers and ruined a lot of events. He also commented on a catering issue at the Edgar Centre for one event. 2.4 Various Topics David Ross addressed the meeting concerning a variety of issues. These included: a) The preponderance of candidates in STV elections and the desirability of returning to first past the post. b) The Council spending too much time on national issues such as oil exploration. c) Ethical investing for the Waipori Fund resulting in a failure of duty of care to obtain the best return. d) Councillors not being dealt with at meetings in an even-handed manner. e) Staff over-emphasising problems in reports, leading the Council to make particular decisions. f) The need to rein in Delta. g) No justification for the Cadbury Chocolate Carnival funding to continue now Ordinary Council Minutes 28 March 2017 Page 2 of 15 that the company was leaving Dunedin. h) The number of variations to the District Plan. i) Parking issues – it was not up to the Council to subsidise developers for parking. j) ID Fashion Week should not receive business development funding. k) A recycle day should be held several times a year. 2.5 Mosgiel Pool Site and Next Steps Irene Mosley, Chairperson, Taieri Community Facilities Trust, addressed the meeting concerning the forthcoming Mosgiel Pool report. She advised that things were going well with the Trust's activities but it needed confirmation of the site as soon as possible and it was frustrating that the report would not now be considered until the Infrastructure Services and Networks Committee meeting in April. The Trust believed that the amended Site A was a good one. Mrs Mosley commented on community funding for the project to be raised and efforts being made. She noted that it was hard not knowing what was in the report. In answer to a question she suggested that it would be useful to have a Council team the Trust could work with and that could give them answers and make decisions. 2.6 Yellow-eyed Penguin Season Update Cr David Benson-Pope withdrew from the meeting at 1.39 pm. Sue Murray and Eric Shelton, Yellow-eyed Penguin Trust provided the meeting with a Yellow-eyed Penguin Season Update and circulated a submission. They commented on the decline in penguin numbers and the breeding population for various reasons in recent years, the Trust's conservation efforts, and the establishment of a penguin hospital at the Otago Polytechnic's School of veterinary nursing. An optimal period for the penguin hospital to run was for a 12 week period annually from mid-January to mid-April. An explanation was given of care provided to injured penguins prior to their release back into the wild. The establishment of a permanent Dunedin Wildlife Hospital was also proposed which would deal with other species as well. Cr David Benson-Pope returned to the meeting at this point. 3 APOLOGIES An apology was received from Cr Aaron Hawkins for possible early departure. Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Accepts the apology from Cr Aaron Hawkins for possible early departure. Motion carried Ordinary Council Minutes 28 March 2017 Page 3 of 15 4 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the agenda with the following alterations: • In regard to Standing Order 21.1, Option C be adopted in relation to moving and seconding and speaking to amendments. • Item C11 to be taken first in the non-public section of the agenda. Motion carried (CNL/2017/056) 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Cr Wilson advised that she would be declaring an interest in item C4 in the non-public part of the meeting and not participating. Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Elected Members' Interest Register attached as Attachment A of the report; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2017/057) Following discussion on whether the entire Elected Members' Interest Register was required for each meeting or just recent changes, the General Manager Strategy and Governance advised that the Audit and Risk Subcommittee would consider this matter further at its April meeting. 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 21 FEBRUARY 2017 Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 21 February 2017 as a correct record. In response to a question Mayor Cull advised that he would circulate the response he had received from the Prime Minister to the letter about the hospital notice of motion sent following the previous meeting. Motion carried (CNL/2017/058) Cr Vandervis recorded his vote against Ordinary Council Minutes 28 March 2017 Page 4 of 15 MINUTES OF COMMITTEES 7 INFRASTRUCTURE SERVICES AND NETWORKS COMMITTEE - 13 FEBRUARY 2017 Moved (Cr Kate Wilson/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Infrastructure Services and Networks Committee meeting held on 13 February 2017. Motion carried (CNL/2017/059) 8 ECONOMIC DEVELOPMENT COMMITTEE - 13 MARCH 2017 Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Notes the minutes of the Economic Development Committee meeting held on 13 March 2017. Motion carried (CNL/2017/060) 9 FINANCE AND COUNCIL CONTROLLED ORGANISATIONS COMMITTEE - 13 MARCH 2017 Moved (Cr Mike Lord/Cr Doug Hall): That the Council: a) Notes the public part of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 13 March 2017. b) Takes Part C items of the minutes of the Finance and Council Controlled Organisations Committee held on 13 March 2017, in the non-public part of the meeting. Motion carried (CNL/2017/061) 10 AUDIT AND RISK SUBCOMMITTEE - 14 DECEMBER 2016 Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: a) Notes the minutes of the Audit and Risk Subcommittee meeting held on 14 December 2016.