AGENDA Citv Corrncil Mondav- Fehruarv 13 2017 7:00 n-m. _Daniel Dalegowski Dan Bosch Lindsey Gillette _ (Empty) _ Mark Dillinger 1. COLiNCIL UPDATES - MINUTES - PLANNING - MUNICIPAL COURT - SHERIFF'S OFFICE 2. APPOINTMENTS - COLINCIL POSITION #3 - JOINT ECONOMIC DEVELOPMENT COMMITTEE 3. PARK USE REQUEST - ANNUAL PET PARADE, USE OF AMPLIFIED SOUND, USE OF ENTIRE PARK (SISKIYOU CLINIC)UACQUE DONEY}; 4. PARK GRANT UPDATE _ ROGER BRANDT; 5. CITIZEN REQUESTS - 20120 vrsroNING UPDATE (KATE DWYER) - CIRCUS BUSINESS LICENSE FEE V/AIVER (IV FAMILY COALITION){KAREN YANASE}; 6. LAND USE APPLICATION REVIEW - ANNEXATION AND LOT PARTITION REQUEST, PUBLIC HEARING - 39-08-15-CB TL 900 (Jesse Swift); 7. ORDINANCE 562 - AMENDTNG ZONTNG MAp (39-08-1s-CB TL 900){2ND READTNG); 8. CONTRACT REVIEV/ BOARD -223 MILLIE STREET ABATEMENT; 9. POLICY DISCUSSION _ PARK PROPERTY PURCHASE OFFERS; 10. NUISANCE DETERMINATION _ 406 S. REDV/OOD HWY, SIGN CODE VIOLATION 1 1. RESOLUTION 8I O _ NORTH FORK SMITH RIVER DESIGNATION 12. RESOLUTION 8I I _ RECREATIONAL IMMUNITY LEGISLATIVE RESTORATION 13. EXECUTIVE SESSION - ORS 192.660 (2xb,f,h) {As/If Required} 14. COMMENTS - GENERAL INFORMATION - - Resolutioî787 - Rules, Procedures, Code of Ethics - Annual Acknowledgment - - County Board Openings - COMMENTS FROM THE PUBLIC - COMMENTS FROM THE COUNCIL - COMMENTS FROM THE MAYOR 15. ADJOURNMENT CAVE JUNCTION CITY COUNCIL MEETING MINUTES JANUARY 09.2017 MEMBERS: Mayor Carl Jacobson, and Councilors Dan Bosch, Margaret Miller, Daniel Dalegowski and John Gardiner met in a regular session. Recorder Ryan Nolan was also present. Mayor Jacobson opened the meeting with the flag salute at 7:00pm. Following the opening of the meeting was a moment of silence in recognition of the fallen Orlando Officers. MINUTES: Councilor Gardiner made a motion to approve the minutes of the December 12, 2016 meeting with corrections as noted by Councilor Gardiner and Councilor Bosch. Motion was seconded by Councilor Miller. Motion canied 4 - 0 with Councilors Bosch, Miller, Gardiner, and Mayor Jacobson voting in assent. Councilor Dalegowski abstained. RETIRING COUNCILOR AND MAYOR COMMENTS: Councilor Miller's closing comments: Margaret started counseling in 2003 on the budget committee, a good position to see how the workings of the city occur and one that provided a good background as she moved forward as a council member. She was appointed to fill a vacated seat in position #4 in2003 and served 3 terms in council position 2.Margaret stated that it's been an honor to work with the city staff and to be a representative of the citizens of Cave Junction. Margaret's advice to incoming members included: When you make a decision remember the laws on the books and if you have questions, error on the side of the law. Please talk to staff and use their expertise to guide you. There are many references, both local and state that will help; do your homework, read your manuals and ask questions. Margaret stated that she would be available to assist in the future and thanked the public for the years she has served. Councilor Gardiner's closing comments: John stated that the last four years have been educational with high and lows. Deliberations have ranged from plans to refurbishing water supplies and sewer treatment systems to support for extension of the Caves National Monument and withdraw the pristine upper water sheds from large scale mining, a battle which is still going on. John suggested that council request a refund of expenditures spent on the cannabis lawsuit and recommended that council exercise more control over expenditures in the future. He believes implementation of the IV Strategic plan will lead the City forward to achieve the vision articulated in the plan and he hopes council will be more proactive in reaching out to organizations including businesses and the 39 non-profit organizations in the Valley. He wished the new council success. Mayor Jacobson expressed his appreciation to the city for electing him to office these past 6 years. He enjoyed being in the Oregon Mayors Association for two years allowing him to meet other Mayors and City Administrators and learn from their experiences. OATH OF OFFICE: Incoming offrcers were sworn in by the City Recorder. ELECTION OF COUNCIL PRESIDENT Mayor Dalegowski explained the responsibilities of the Council President and nominated Lindsey Gillette. Councilor Gillette accepted the nomination. Councilor Dillinger asked if llPage Council Meeting - January 09,20L7 waiting to filt the vacated position may be prudent. The Recorder suggested electing the President now in case of emergencies and stated that the position of Council President can be changed at alate'r date. Councilor Bosch made a motion to confirm Lindsey Gillette for Council President. Councilor Dillinger seconded the motion. Motion carried 4 - 0 with Councilors Bosch, Gillette, Dillinger and Mayor Dalegowski voting in assent. ..STATE OF THE CITY'ADDRESS Mayor Dalegowski provided the State of The City Address starting with good news and an example of where positive changes truly come from - the citizens of the city and the Illinois Valley, people who take it upon themselves to make important improvements in the community. For example KXCJLP, which is offrcially now a fully licensed, low powered community radio station on the air on 105.7 FM. He sincerely thanked and congratulated the team that made this happen. The cooperation of Cavenet and other local organizations is an inspiration and example of what committed individuals can do for their community. KXCJLP will be an important asset to Cave Junction and the Illinois Valley allowing for local communication and providing critical emergency broadcast services. Daniel thanked those who have worked tirelessly to make KXCJLP a reality. An important role that the city plays in the community is development planning and in Daniels opinion the city has not adequately planned to capitalize on an important natural asset, the significant amount of river frontage land within the city limits. This intersection of land with the pristine water of the Illinois River is extremely attractive to locals and visitors alike and could be a jewel in the city's crown. There is a small section of commercial land south of town with tax lots facing the river that has potential, however, other portions that border the river are residential and private and not suitable for recreation or commercial activities. Daniel hopes that serious consideration is given to different land uses for riverfront land in the city, perhaps by the eventual conversion of some residential land or by the public or commercial zoning of new annexations into the city. Daniel extended his thanks to the efforts of Roger Brandt who has contributed his time and energy towards various community projects including a granf he recently wrote which will fund the creation of the new Master Park Plan for the city. This plan is essential when the city applies to granting organizations to fund projects in the future. Daniel shared his views concerning the authority cunently held by the Mayor's position. The Mayor is the Administrative Head to this city government, exercising general supervision and control of city officers and employees and their work. The Mayor ensures that all ordinances are enforced and that agreements are observed, he approves all expenditures, submits the budget to the budget committee and supervises the operation of all city public utilities and city property. While this has been appropriate for the city in the past, Daniel does not believe it is appropriate for such a great deal of responsibility to be vested in one volunteer individual. He believes these responsibilities could be more responsibly executed by a permanent employee. See attached State of the Cityfor additional comments. COUNCIL UPDATES: - - Planning activities during the month of December: Permits issued included a land partition at 1028 N Old Stage Road; Permit for right-of-way work at233 Stevenson and an 2lPage Council Meeting - January 09, 2Ot7 Annexation at 1028 N Old Stage Road. No permits were completed. - - No Municipal Court update. -- Deputy Lehman was directed to other activities and was unable to attend. December statistics included: 14 cases, 5 arrests; 1 warrant; 5 traffic stops, 3 traffic warnings; 8 traffic citations; t homicide; 2 menacing; 3 assaults; I harassment; 2 domestic violence; I drug; 6 disturbances;2 driving complaints. Property crimes includes 2 burglaries; 6 stolen vehicles; I unauthorized of a vehicle; 2 recovered stolen vehicles; 3 trespass; 2 MVA; 2hitand run; 6 theft. Misc calls: 1 mental hold/suicidal; 1 missing person and 3 welfare checks; 2 alarms,l ATL, I abandoned auto; I suspicious vehicle; 2 suspicious persons; 6 9II hangups and 1 found item; 4 investigations, I field investigation. Total of 79 calls and 234 deputy hours for Decemb er 2016. NUISANCE DETERMINATION -637 Frederick Court (General Nuisance) The city has received a number of over-the-counter complaints on this property. A neighbor was willing to file a complaint, an elderly gentleman who was concerned about the noise, traffic, and attempts to steal electricity and water from neighboring properties. People are living in a garden shed type structure. Letter has been sent. No response has been received. This is an ongoing example of a problem home similar to those seen previously by the city. This is the first course of action presented to the council. The letter cited three specific code violations but no response has been received from the property owner. It has been over 10 days. Councilor Bosch made a motion to move forward to declare this a nuisance and begin the abatement process. Councilor Dillinger seconded the motion. Councilor Gillette asked for clarification of the 10 day policy. This letter was mailed on December 19, 2016. The city attempts to provide 10 business days.