Council Meeting Agenda Meeting to be held at Port Of Sale Civic Centre Foster Street, Sale Tuesday 16 April 2013, commencing at 6pm or join Wellington on the Web: www.wellington.vic.gov.au ORDINARY MEETING OF COUNCIL – 16 APRIL 2013 AGENDA & TABLE OF CONTENTS A PROCEDURAL A1 STATEMENT OF ACKNOWLEDGEMENT and PRAYER A2 APOLOGIES A3 DECLARATION OF CONFLICT(S) OF INTERESTS A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING Ordinary Meeting of 2 April 2013 A5 BUSINESS ARISING FROM PREVIOUS MEETING/S A6 ACCEPTANCE OF LATE ITEMS A7 NOTICES OF AMENDMENT OR RESCISSION A8 NOTICES OF MOTION A9 RECEIVING OF PETITIONS OR JOINT LETTERS 9(1) Outstanding Petitions 9(2) Response to Petition – 10 McGhee Street, Sale 9(3) Response to Petition – Coal Seam Gas exploration and mining in the Wellington Shire and Victoria 9(4) Public transport between Traralgon and Bairnsdale A10 INVITED ADDRESSES OR PRESENTATIONS A11 GALLERY COMMENTS A12 QUESTIONS ON NOTICE 12(1) Outstanding Questions on Notice A13 MAYOR’S REPORT A14 YOUTH COUNCIL REPORT B REPORT OF DELEGATES ITEM B1 SOUTH EAST AUSTRALIAN TRANSPORT STRATEGY – FEBRUARY 2013 MEETING C OFFICERS’ REPORTS C1 CHIEF EXECUTIVE OFFICER ITEM C1.1 CEO’S ACTIVITIES REPORT ITEM C1.2 DRAFT COUNCIL PLAN 2013-17 Agenda - Ordinary Council Meeting of 16 April 2013 2 C2 GENERAL MANAGER GOVERNANCE ITEM C2.1 MAYORAL AND COUNCILLOR ALLOWANCES REVIEW ITEM C2.2 2013/14 DRAFT BUDGET, PROPOSED RATES AND FEES AND CHARGES ITEM C2.3 ASSEMBLY OF COUNCILLORS C3 GENERAL MANAGER DEVELOPMENT ITEM C3.1 PLANNING DECISIONS ITEM C3.2 BUILDING PERMITS REPORT C4 GENERAL MANAGER BUILT & NATURAL ENVIRONMENT ITEM C4.1 DRAFT ROAD MANAGEMENT PLAN 2013 ITEM C4.2 PLACE NAMES COMMITTEE MINUTES ITEM C4.3 WELLINGTON BOATING FACILITIES STRATEGIC PLAN ITEM C4.4 LAND TRANSFER HERBERTE COURT, WURRUK ITEM C4.5 LIVESTOCK EXCHANGE FEASIBILITY C5 GENERAL MANAGER LIVEABILITY ITEM C5.1 GORDON STREET RECREATION RESERVE COMMITTEE OF MANAGEMENT MINUTES ITEM C5.2 GORDON STREET RECREATION RESERVE COMMITTEE OF MANAGEMENT – EXPENDITURE EXCEEDING DELEGATION ITEM C5.3 GORDON STREET RECREATION RESERVE COMMITTEE OF MANAGEMENT MEMBERSHIP ITEM C5.4 MAFFRA RECREATION RESERVE COMMITTEE OF MANAGEMENT MINUTES D1 URGENT BUSINESS D2 FURTHER GALLERY AND CHAT ROOM COMMENTS E IN CLOSED SESSION Agenda - Ordinary Council Meeting of 16 April 2013 3 Council Meeting Information Members of the Public Gallery should note that the Council records and publishes Council meetings via Webcast to enhance the accessibility of Council meetings to the broader Wellington community. These recordings are also archived and may be published on Council's Website for viewing by the public or used for publicity or information purposes. At the appropriate times during the meeting, members of the gallery may address the Council at which time their image, comments or submissions will be recorded. Members of the public who are not in attendance at the Council meeting but who wish to communicate with the Council via the webcasting chat room should lodge their questions or comments early in the meeting to ensure that their submissions can be dealt with at the end of the meeting. Please could gallery visitors and Councillors ensure that mobile phones and other electronic devices are turned off or in silent mode for the duration of the meeting. Agenda - Ordinary Council Meeting of 16 April 2013 4 A - PROCEDURAL STATEMENT OF ACKNOWLEDGEMENT “We acknowledge the traditional custodians of this land the Gunaikurnai people, and pay respects to their elders past and present” PRAYER “Almighty God, we ask your blessing upon the Wellington Shire Council, its Councillors, officers, staff and their families. We pray for your guidance in our decisions so that the true good of the Wellington Shire Council may result to the benefit of all residents and community groups.” Amen Agenda - Ordinary Council Meeting of 16 April 2013 5 A - PROCEDURAL A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S Agenda - Ordinary Council Meeting of 16 April 2013 6 ITEM A4 ADOPTION OF MINUTES OF PREVIOUS MEETING/S ACTION OFFICER: GENERAL MANAGER GOVERNANCE DATE: 16 APRIL 2013 OBJECTIVE To adopt the minutes of the Ordinary Council Meeting of 2 April 2013 as tabled. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council adopt the minutes and resolutions of the Ordinary Council Meeting of 2 April 2013 tabled. Agenda - Ordinary Council Meeting of 16 April 2013 7 A - PROCEDURAL A5 BUSINESS ARISING FROM PREVIOUS MEETING/S Agenda - Ordinary Council Meeting of 16 April 2013 8 ITEM A5 BUSINESS ARISING FROM PREVIOUS MEETING/S ACTION OFFICER CHIEF EXECUTIVE OFFICER DATE: 16 APRIL 2013 ITEM FROM COMMENTS ACTION BY MEETING ITEM C5.1 MUNICIPAL FIRE 19 March That the item lay on the table Emergency MANAGEMENT PLAN 2013 until signatures have been Management obtained from required (Fire) agencies. Coordinator 2 April 2013 Signatures have not been received. Agenda - Ordinary Council Meeting of 16 April 2013 9 ITEM C5.1 MUNICIPAL FIRE MANAGEMENT PLAN DIVISION: LIVEABILITY ACTION OFFICER: EMERGENCY MANAGEMENT (FIRE) COORDINATOR DATE: 19 MARCH 2013 IMPACTS Financial Communication Legislative Council Council Resources Community Environmental Consultation Risk Policy Plan & Staff Management OBJECTIVE That Council endorse the Municipal Fire Management Planning Committee as a sub-committee of the Municipal Emergency Management Planning Committee. That Council adopt the Wellington Municipal Fire Management Plan 2013 – 2016 as attached. BACKGROUND Council is required under the Emergency Management Act 1986 to prepare a Municipal Emergency Management Plan (MEMPlan). It is an overarching document that covers an “all hazards” approach to emergency planning. The MEMPlan outlines the general arrangements and responsibilities for emergency agencies within the municipality of Wellington. The MEMPlan contains individual sub plans or action plans such as the Wellington Municipal Fire Management Plan 2013 – 2016. A sub-committee of the MEMPlan Committee is responsible for the development and maintenance of a current Wellington Municipal Fire Management Plan. Process requires this committee to be endorsed by Council. This process had not been completed and Council will be asked to endorse the Municipal Fire Management Planning Committee in addition to adopting the Wellington Municipal Fire Management Plan 2013 – 2016. The Wellington Municipal Fire Management Plan 2013 – 2016: Focuses on the preservation of life as a priority. Assigns responsibilities to related agencies to carry out fire planning, preparation, prevention, response and recovery functions as listed in Attachment B of the Wellington Municipal Fire Management Plan 2013 – 2016. Encourages the use of fire for ecological, as well as community safety outcomes across the landscape. The roadside fuel break network is currently undergoing a systematic strategic review. The review is scheduled for completion at the end of the 2012/13 financial year. Seeks out efficiencies, both physical and financial, through collaboratively planning for service delivery. Strives for best practice outcomes through continual improvement. The draft Wellington Municipal Fire Management Plan 2013 – 2016 was presented to the community for comment in November/December 2012. A total of six submissions were received. All submissions were either partially or fully included in the final Wellington Municipal Fire Management Plan 2013 – 2016. Agenda - Ordinary Council Meeting of 16 April 2013 10 The proposed adoption of the Wellington Municipal Fire Management Plan 2013 – 2016 by Council is a further step in the transition of fire management responsibilities from the Municipal Fire Prevention Committee to the Municipal Fire Management Planning Committee as part of the Integrated Fire Management Process. OPTIONS Council has the following options: 1. (a) To endorse the Municipal Fire Management Planning Committee as a sub-committee of the Municipal Emergency Management Planning Committee; or (b) Seek further information and present at a future Council meeting; and 2. (a) To adopt the Wellington Municipal Fire Management Plan 2013 – 2016; or (b) Seek further information at a future Council meeting. PROPOSAL It is proposed that: 1. Council endorse the Municipal Fire Management Planning Committee as a sub-committee of the Municipal Emergency Management and Planning Committee; and 2. Council adopt the Wellington Municipal Fire Management Plan 2013 – 2016. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. FINANCIAL IMPACT There is no direct financial impact on Council in regard to endorsement of this committee or adoption of the Wellington Municipal Fire Management Plan 2013 – 2016. Attachment B of the Wellington Municipal Fire Management Plan 2013 – 2016 individually lists the actions Council had previously committed to. Therefore, there should be no net financial impact exclusively as a result of this new plan. LEGISLATIVE IMPACT Section 20(1) of the Emergency Management Act 1986 states “a municipal council must prepare and maintain a municipal emergency management plan,” this plan is a sub-plan of the MEMPlan. Section 20(3) of the Emergency Management Act 1986 has governed the production of the Wellington Municipal Fire Management Plan 2013 – 2016, which complies with the legislative requirements set out in the