CHINTHURST SCHOOL SCHOOL OFFICE MANGER CHINTHURST SCHOOL INFORMATION FOR CANDIDATES Role commences as soon as possible CHINTHURST SCHOOL CHINTHURST SCHOOL Chinthurst School was founded in 1908 and moved Chinthurst was a 2020 Independent school of the Year to its current site between the villages of Walton on Finalist in recognition of the success of this approach. the Hill and Tadworth, a few years later. Although it Children leave the school as well rounded individuals with was originally for all-girls, the school has educated an enthusiasm for life which is very much a reflection of both boys and girls individually over the years and the Chinthurst spirit. became fully coeducational in 2011. The school buildings are set around large central playing fields Sport is an important part of life at Chinthurst and school and facilities include playgrounds, an indoor heated teams are extremely successful in both local and county swimming pool, a multipurpose court for tennis and competitions in a variety of sports. Both girls and boys netball and impressive dedicated drama, art and play cricket and there is an onsite cricket academy run by science studios. a Surrey County Cricket coach. A strong extracurricular programme provides additional sporting opportunities, as In February 2017, Chinthurst became a junior school of well as a broad range of other popular clubs including Reigate Grammar School (RGS), a multi award winning dance, drama, martial arts and craft. coeducational senior school, recently named Tatler School of the Year 2020. Since then, it has become one of the An emphasis on outdoor learning means the children fastest growing prep schools in the country, undergoing a spend as much of the timetable as possible learning period of dynamic change. The school is part of the outside in the grounds and younger children enjoy regular Independent Association of Prep Schools (IAPS) and has Forest School sessions in addition to this. Every child is a approximately 250 boys and girls aged from 2 ½ to 11 member of one of three well established Houses and this years old. Academic outcomes are excellent and around gives them a sense of belonging and peer support as well 60 percent of children transfer to RGS for their senior as providing plenty of opportunities for friendly inter- schooling. The remaining children join other top house competitions. independent and state schools, both locally and further afield. The school is well known for its music, drama and art provision. The children gain outstanding marks in LAMDA The school provides a broad and exciting education drama exams and there is a strong peripatetic music preparing children for happy and fulfilled lives. From the programme. There are many opportunities to perform beginning, children are nurtured in a warm and caring throughout the year at assemblies, musical showcases and environment and close relationships are prioritised over drama productions as well as in choirs and ensembles. everything else. This ensures each child feels happy and Standards are always extremely high and the children also safe, and has the resilience to learn from their mistakes enjoy performing in the community and at local festivals. – key ingredients of a successful education. A well-equipped art studio allows the children to explore their creative potential. The school were prize winners in Central to the school’s ethos is a comprehensive wellbeing a recent international art competition for a stunning programme, Wellbeing at Heart, designed to help the installation that was created by over a hundred of the children understand how their bodies and minds work and children in the Upper School. give them the skills to navigate challenges. CHINTHURST SCHOOL SCHOOL OFFICE MANGER AT CHINTHURST SCHOOL DUTIES AND RESPONSIBILITIES Core Responsabilties • Working with the Operations Manager to introduce new • Oversight, in liaison with and if necessary in place of the processes in the School Office. Lead First Aider, of information and medicines kept for • Communicate with and update the Operations Manager pupils with specific medical and dietary requirements and with all matters relating to the running of the School dissemination to all staff. Office weekly or as required. • Attend meetings with or instead of the Operations • Working with the Operations Manager to identify and Manager that relate to administrative matters as required introduce new or improvements to processes in the • Point of contact for the SLT for admin work required and school office delegate as appropriate. • Ensure all Office related documentation, policies, • Taking minutes during staff meetings. procedures etc. are maintained to a high standard and • Booking of training/courses. updated in line with operational and legislation • Event administration i.e. Parent’s Evening. requirements. • Manage day-to-day workload issues including any flexible • Work with the Operations Manager to deliver working and school holiday working days with the school appropriate performance and task management for office team. members of the office team. • Fire Warden duties including evacuation responsibilities. • • Management, oversight, application and, where necessary, Represent the school office on the Health and Safety delegation to the school admin team of the various duties Committee and attend the termly meetings. concerned with running the school office. Please refer to • Ensure all school office parent communication is proof- separate list below. read and sent out in a timely fashion. • Oversight of the administration, including trend analysis, of • Oversight of admin support to teachers for school trips. first aid and medicines in the school in liaison with and if • Report potential RIDDOR to the Operations Manager necessary in place of the Lead First Aider. and assisting where required.. • Look at current procedures and suggest points of improvement as required. CHINTHURST SCHOOL Office duties to be undertaken and delegated as PERSON SPECIFICATION appropriate to the office team: The successful candidate will have, or be able to General Reception/Office duties including: demonstrate, the following: • Registers. • Answering the telephone. SKILLS • Dealing with deliveries and storing as appropriate. Essential • Helping parents with general enquiries. • Excellent verbal, written and numeracy skills with • Supporting teaching staff with photocopying. attention to detail. • Providing coffee for visitors when requested by members • Excellent communication skills and a positive attitude. of the SLT. • Previous experience of managing a team. • Setting up and putting away for events. • Computer literate especially with MS Office packages and • Stock-checks for paper, printing ink/toners and ordering. databases. • Co-ordinating use, repair and service of admin equipment • Ability to prioritise workload, possessing excellent time such as photocopiers, laminators, telephones etc. management and organisational skills. • Sorting and distribution of post. • Reliable, flexible and able to work as part of a team. • Compiling and printing of the School Calendar. • Compiling and printing of programmes for the school e.g. Desirable Sports Day, Harvest Festival and concerts. • Experience of working in a school environment. • Co-ordinating the organisation of the school photographs. • Co-ordinating the sign writing of the honours boards. PERSONAL ATTRIBUTE • Well-presented, professional appearance and attitude. • Updating facilities booking sheet e.g. library. • Confident, trustworthy and discrete. • Booking of Church for assemblies and events. • Ability to handle multiple, simultaneous tasks in a timely • Amalgamating termly co-curricular club spreadsheets fashion. including communicating to external companies, teachers • Efficiency, commitment, a sense of humour, ability to work and parents. under pressure and a can-do attitude. • Preparing parent forms. • The ability to motivate and mentor others. • Preparing de-reg sheets for all electives. • Willing to work flexibly during busy periods and for • Creating wait-lists where applicable. events. • Chasing outstanding payments. • Co-ordinating School trip bookings. • Co-ordinating the School Milk provision and paperwork. • Updating the ISAMs pupil database. • Arranging of staff catering for after school and special events – communication with Catering & Operations Manager as necessary. • Oversight of catering stocks for staff room – communication with Catering as necessary. • Liaising with the Marketing Assistant in the production of the weekly Chronicle. • Undertaking other work at the request of the SLT and Operations Manager. CHINTHURST SCHOOL TERMS AND CONDITIONS APPLICATIONS • Non-teaching staff at Reigate Grammar School are Applicants are asked to complete the Support Staff remunerated according to their own salary scales. Application Form and Supplementary Form (which are Salary will be commensurate with qualifications and also available on our website) and send them with a experience. supporting statement together with a CV addressed to Dawn • Normal working hours will be 35 hours per week and Holmes as soon as possible and by 9.00am Friday 11 June between the hours of 08.00 to 18:00 as required on a 2021 at the latest. Applications will be considered in the order rota basis Monday to Friday. Flexibility is key should in which they are received, and the school reserves the right ad-hoc adjustments be needed to support specific to make an appointment prior to the closing date. events or staff absences.