REGISTERED COMPANY NUMBER: 08116421 (England and Wales) REGISTERED CHARITY NUMBER: 1148654 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 FOR SEAGROVE PAVILION TRUST Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight P030 5BZ SEAGROVE PAVILION TRUST CONTENTS OF THE FINANCIAL STATEMENTS FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 Page Report of the Trustees 1 to 3 Independent Examiner’s Report 4 Statement of Financial Activities 5 Balance Sheet 6 to 7 Notes to the Financial Statements 8 to 11 Detailed Statement of Financial Activities 12 SEAGROVE PAVILION TRUST REPORT OF THE TRUSTEES FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the period 1 July 2012 to 31 December 2013. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 08116421 (England and Wales) Registered Charity number 1148654 Registered office 4 Spithead Close Seaview Isle of Wight P034 5AZ Trustees R V Courage (chairman) R R Barry K Berry K Bradford R Colledge B R Townsend Miss H MackIm - appointed 20/11/2013 C C Turvey - appointed 20/11/2013 Company Secretary B R Townsend Independent examiner Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight P030 5BZ STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, the Memorandum and Articles of Association dated 24 June 2012 and amended 10 September 2012. Organisation The trustees meet 4 times a year to administer the charity. Trustees are recruited and appointed on the recommendation of the existing trustees. Risk management The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. OBJECTIVES AND ACTIVITIES Objectives and aims The objective of the Trust was to provide a venue that would unite the villages of Seaview and Nettlestone in sport recreation and social activities. This involved the demolition of the condemned buildings on Seaview Recreation Ground. These buildings consisted of the Seaview Football Club changing room, the 1st Seaview Guide Hut a public toilet block and a teahut. Page 1 SEAGROVE PAVILION TRUST REPORT OF THE TRUSTEES FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 OBJECTIVES AND ACTIVITIES Significant activities Plans for the new Pavilion were drawn up by the architects and tenders were sent out to local contractors. The successful contractor - SSJ Contractors Limited were appointed in September 2012, and work began in March 2013. At that time it was estimated that the cost of building the Pavilion would be approximately £240,000. Pavilion Users The following local groups now successfully use the Pavilion facilities on a regular basis: - Seaview Football Club - Seaview Art Group - Seagrove Art Workshop - Friendly Bridge Group - Pilates - Yoga for Beginners - Yoga Group - Seaview Guides - Seaview Brownies - Seaview Seniors - Choir Administration of the Groups & Hiring The above groups, each having a leader, are administered by one of the Trustees, and meet together at regular intervals to discuss use of the facilities and to give suggestions for any improvements of changes. A small hourly charge of £6 (or £8 if the kitchen facilities are used) is made to each group and is designed to cover the ongoing running costs of the Pavilion. The Pavilion is also available to local people on application to the named trustee. Aspirations and Challenges for the Future Now that the Pavilion has been successfully completed and is well used by the local community, the Trust aspires to develop a Petanque rink - there is a group of local enthusiasts who are extremely interested in starting a Petanque Club. Planning permission has been applied for, and we await the outcome. Planning has also been applied for to extend the present two designated disability parking spaces to the provision of 11 parking spaces. This will alleviated parking and possible inconvenience to our neighbours. We await the outcome of this application. To enable the Petanque rink and additional parking spaces to be achieved we will, of course need to continue fundraising to raise the estimated cost of £16,000 to complete these projects. Celebration of Achievement To conclude the report, we would wish to both congratulate the residents of Nettlestone & Seaview, and also thank them and all our sponsors and donors for enabling the Seagrove Pavilion to become a reality. We believe thar the Seagrove Pavilion is a welcome asset to all of our community. Page 2 SEAGROVE PAVILION TRUST REPORT OF THE TRUSTEES FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 ACHIEVEMENT AND PERFORMANCE Fundraising activities Funding the Pavilion was a challenge, and a plan of fundraising was agreed by the Trustees which involved the following.: - A successful bid was made to Sport England and Biffa, who each contributed grants of £50,000 - Donation from Nettlestone & Seaview Parish Council of £10,000 - Donation from Seaview Village Regatta Committee of £10,000 - Donation from Seaview Football Club of £13,478 - Donation from Nettlestone & Seaview Community Partnership of £2,000. The Trust received generous pledges of materials, labour and consultancy advice from the following: - Aggregates Ltd, through Bardon Vectis - Island Scaffold - Russell Page - Bates, Wells & Braithwaite Solicitors - H.J. Bennett Ltd - Southern Water - Andrews, Downie & Partners - Gully Howard - Paul Stack Planning - Isle of Wight County Council - Wilks, Price & Hounslow Solicitors - Haines & Philip Architects. The balance of the funding, which amounted to £65,000 was raised through the generosity of the residents and visitors to Nettlestone and Seaview in the form of donations and fundraising events in the villages. The Pavilion was successfully completed at the end of July 2013, and officially opened on 11th August 2013 by the Lord Lieutenant of the Island and Councillor Reg Barry. FINANCIAL REVIEW Reserves policy The trustees aim to hold sufficient reserves to finance two years running costs of The Pavilion. ON BEHALF OF THE BOARD: B R Townsend - Secretary 25 February 2014 Page 3 INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SEAGROVE PAVILION TRUST I report on the accounts for the period 1 July 2012 to 31 December 2013 set out on pages five to eleven. Respective responsibilities of trustees and examiner The charity’s trustees (who are also the directors for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this period (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required. The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: - examine the accounts under Section 145 of the 2011 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and - to state whether particular matters have come to my attention. Basis of the independent examiner’s report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequentiy no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below. Independent examiner’s statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect, the requirements - to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006; and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. R B Fokias Institute of Chartered Accountants in England and Wales Bright Brown Limited Chartered Accountants Exchange House St. Cross Lane Newport Isle of Wight P030 5BZ 25 February 2014 Page 4 SEAGROVE PAVILION TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2013 Period Period 1.7.12 22.6.12 to to 31.12.13 30.6.12 Unrestricted Restricted Total Total fund fund funds funds Notes £ £ £ £ INCOMING