Outlook on the web User Manual Version 1.0 August 2018 Outlook on the web User Manual Contents Introduction .................................................................................................................................................................... 4 1. Overview of Outlook on the web ...................................................................................................... 4 2. Types of Emails ............................................................................................................................................. 5 2.1 Personal Email ........................................................................................................................................... 5 Mailbox Size ....................................................................................................................................... 5 Size Limit per Single Email ..................................................................................................... 6 Limits on Number of Recipients (Destinations) ....................................................... 6 Limits on Number of Emails Sent during Certain Period .................................. 6 2.2 Shared Email .............................................................................................................................................. 7 3. Using Email ....................................................................................................................................................... 8 3.1 Sign-in ............................................................................................................................................................. 8 3.2 Basic Operation ....................................................................................................................................... 10 Basic Screen and Function Buttons ................................................................................ 10 Customizing Reading Pane ................................................................................................... 12 Folders Initially Provided ........................................................................................................ 12 Favorites ............................................................................................................................................ 13 Conversation Display ................................................................................................................ 14 Sorting Emails ................................................................................................................................ 17 Redirect Setting for Personal Email ................................................................................ 19 3.2.7.1 Using the Forwarding Feature ............................................................ 20 3.2.7.2 Using Inbox and Sweep Rules ............................................................ 23 Redirect Setting for Shared Email ................................................................................... 28 3.2.8.1 Using the Forwarding Feature ............................................................ 29 3.2.8.2 Using Inbox and Sweep Rules ............................................................ 34 Automatic Reply ........................................................................................................................... 41 3.3 Creating Email Message ................................................................................................................... 43 Creating New Message as Personal Email ................................................................. 43 Creating New Message as Shared Email .................................................................... 45 Creating Signature for Personal Email ......................................................................... 49 Creating Signature for Shared Email............................................................................. 51 Message Options .......................................................................................................................... 54 Message Flag ............................................................................................................................... 56 Message Format ........................................................................................................................... 57 1 Outlook on the web User Manual Email Error Prevention Functions: Email Tips, Spell Check, Input Error Check 59 3.4 Attaching or Inserting Files ............................................................................................................ 60 3.5 Putting Emails In Order .................................................................................................................... 63 Quick Search ................................................................................................................................... 63 Creating a subfolder .................................................................................................................. 63 Filtering Rules ................................................................................................................................ 64 [Deleted Items] Folder ............................................................................................................ 67 3.6 Email Security .......................................................................................................................................... 70 How Junk Email Filter Works .............................................................................................. 70 Changing Download Settings of Images .................................................................... 76 Blocking Suspicious Attachment ....................................................................................... 77 3.7 Sign Out ....................................................................................................................................................... 78 4. Setting Up and Managing Shared Email .................................................................................... 79 4.1 Setting Up Shared Email .................................................................................................................. 79 Initial Setup for Shared Emails (for Initial Login Only).................................... 79 Opening Shared Email ............................................................................................................. 82 4.2 Managing Users (Members and Administrators) ............................................................ 85 Adding Member ............................................................................................................................. 85 Adding Administrator ................................................................................................................ 88 Deleting Member.......................................................................................................................... 91 Deleting Administrator ............................................................................................................. 93 5. People(Contacts) ........................................................................................................................................ 96 5.1 Functions in Contacts View ...................................................................................................... 100 5.2 Managing Contacts ............................................................................................................................ 101 Creating Contacts ..................................................................................................................... 101 Creating Contacts List ........................................................................................................... 103 5.3 Contacts for Shared Email ........................................................................................................... 104 Using Outlook on the web Contacts ........................................................................... 104 6. Calendar ......................................................................................................................................................... 108 6.1 Functions of Calendar ..................................................................................................................... 109 6.2 Calendar Display ................................................................................................................................. 110 Changing Calendar Display Method ............................................................................ 110 Calendar Navigator ................................................................................................................. 111 Changing Timezone ................................................................................................................ 111 Changing Work Week ............................................................................................................ 112 2 Outlook on the web User Manual Time Scale (Time Unit) ........................................................................................................ 113 6.3 Creating Calendar .............................................................................................................................