State of Vermont Agency of Natural Resources Department of Forests, Parks and Recreation 1 National Life Drive, Dewey 2 Montpelier, VT 05620-3801 www.vtfpr.org SEALED BID REQUEST FOR PROPOSAL Architectural, Landscape Architecture and Engineering Design Services for Gifford Woods and Groton Maintenance Shop Facilities and Sites ISSUE DATE: September 21, 2018 MANDATORY* BIDDERS’ CONFERENCES: (*See invitation for details) Groton Shop Maintenance Facility, 1636 VT Route 232, Marshfield: Thursday, October 4, 2018 beginning at 1:00 PM. Gifford Woods Maintenance Facility, 515 VT Route 100, Killington: Friday, October 5, 2018 beginning at 10:00 AM. FINAL QUESTIONS DUE BY: Friday, October 12, 2018 4:00 PM (Local Time) ANSWERS POSTED BY: Tuesday, October 16, 2018 4:00 PM (Local Time) RFP RESPONSES DUE BY: Thursday, October 25, 2019 4:00 PM (Local Time) RFP RESPONSES MUST BE RECEIVED BY: Frank Spaulding, Parks Projects Coordinator Vermont Department of Forests, Parks and Recreation, 1 National Life Drive, Dewey 2, Montpelier, VT 05620-3801 PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND AMENDMENTS ASSOCIATED WITH THIS RFP WILL BE POSTED AT: http://www.vermontbidsystem.com/ THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE ABOVE WEBPAGE FOR ANY AND ALL NOTIFICATIONS, RELEASES AND AMENDMENTS ASSOCIATED WITH THIS RFP. STATE CONTACT: Frank Spaulding, Parks Projects Coordinator TELEPHONE: (802) 522-0798 E-MAIL: [email protected] INDEX INVITATION TO SUBMIT PROPOSAL INSTRUCTIONS FOR FIRMS SUBMITTING PROPOSAL CERTIFICATE OF COMPLIANCE AND CONSULTANT STATEMENT OF QUALIFICATIONS PROJECT BACKGROUND PROGRAM GOALS SCOPE OF SERVICES SCHEDULE PAYMENT STRUCTURE SELECTION PROCESS INCLUDING SELECTION CRITERIA BASIS OF AWARD STATEMENT OF RIGHTS SAMPLE CONTRACT AND ATTACHMENTS: • FPR CONTRACT FOR PERSONAL SERVICES FOR ARCHITECTURE AND ENGINEERING • ATTACHMENT C: STANDARD STATE PROVISIONS FOR CONTRACTS AND GRANTS • ATTACHMENT D: STANDARD STATE PROVISIONS ARCHITECT/ENGINEER PROFESSIONAL SERVICE AGREEMENT • GIFFORD WOOD RFP DOCUMENTS • GROTON RFP DOCUMENTS Gifford Woods and Groton Maintenance Facilities RFP INVITATION TO SUBMIT PROPOSALS DEPARTMENT OF FORESTS, PARKS AND RECREATION STATE OF VERMONT Your design team is invited to submit a proposal to provide A&E services for plans for the redevelopment of two State Park regional maintenance shop facilities including site plans, conceptual design and phasing recommendation for existing and proposed structures. Sealed proposals will be received by the Department of Forests, Parks and Recreation at the location and until the time indicated on the cover of this RFP Mandatory* pre-bid meetings will be held at the locations, date and time indicated on the cover of this RFP. ATTENDANCE IS REQUIRED AT PRE-BID AS FOLLOWS: The pre-bid at the GROTON SHOP must be attended by a member of the lead proposing firm. The pre-bid at the GIFFORD WOODS SHOP must be attended by a member of either the lead firm or a member of the sub-consultants on the proposed team. It is not necessary for all sub-consultants to have attended the pre-bid. Both sites remain open for unguided exterior viewing during normal business hours. Please check in with State staff onsite upon arrival. Checking in is for safety purposes and will not substitute for mandatory attendance at the scheduled pre-bids as detailed above. Proposals shall be submitted by hard copy or email; faxed proposals will not be accepted. Proposals must be received by the deadline; late proposals will not be accepted. PLEASE NOTE THAT THE BID DELIVERY LOCTION HAS CHANGED – Dewey building is located on the National Life campus at 1 National Life Drive, Montpelier, VT Please plan accordingly for email, postal or hand delivery, weather or any other issues. Attached with this invitation are the project documents. Your attention is directed to the special submission instructions. Follow the instructions carefully. You should carefully review the entire RFP. Questions concerning this Request for Proposal should be directed to the State Contact indicated on the cover of this RFP Questions other than those asked at the project showing will be received via e-mail only the date and time indicated on the cover of this RFP Gifford Woods and Groton Maintenance Facilities RFP INSTRUCTIONS TO FIRMS SUBMITTING PROPOSALS 1. Read all provided materials carefully. 2. Provide all information as requested by this RFP. Proposals will be evaluated based upon the information being requested and addressed. 3. It is presumed that the proposing team will meet the requirements and desired outcomes of the RFP as written. Proposing firms should detail deviations from or call attention to specific required and desired outcomes. 4. Provide any additional information that may assist the selection committee in determining the firm’s ability to perform the required tasks. 5. Submission requirements: To be considered responsive to this Request for Proposal (RFP), your firm must: • Submit your proposal to FPR by the deadline • Submit one (1) copy of the Proposal if it is a paper copy. These are to be submitted in an opaque sealed envelope. Additional copies may be requested for team review if your team is selected for an interview. • Clearly indicate the following information on the outside of the sealed envelope: Name and address of the proposing firm Envelope contents (e.g. Proposal) Project name Due date and time • Submit proposal to: VT Department of Forests, Parks and Recreation Attn.: Frank Spaulding 1 National Life Drive, Davis 2 Montpelier, Vermont 05620-3801 Or [email protected] Submit RFP information, other than pre-printed promotional material, on double-sided pages. Pages are to be no larger than 8 ½” x 11”. Packets of submitted material shall be bound by only a staple or clip at the upper left corner of the sheet. Do not use plastic binders or covers. Glossy and other hard to recycle material are discouraged. Material must be able to be scanned. Gifford Woods and Groton Maintenance Facilities RFP CERTIFICATE OF COMPLIANCE For a proposal to be considered valid, this form must be completed in its entirety, executed by a duly authorized representative of the bidder, and submitted as part of the response to the proposal. A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without collusion and that no prior information concerning these prices has been received from or given to a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract process by the Office of the Attorney General, bidder understands that this paragraph might be used as a basis for litigation. B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to the terms of this RFP, including Attachment C: Standard State Contract Provisions, and any other contract attachments included with this RFP. C. Executive Order 05 – 16: Climate Change Considerations in State Procurements Certification Bidder certifies to the following (Bidder may attach any desired explanation or substantiation. Please also note that Bidder may be asked to provide documentation for any applicable claims): 1. Bidder owns, leases or utilizes, for business purposes, space that has received: Energy Star® Certification LEED®, Green Globes®, or Living Buildings Challenge℠ Certification Other internationally recognized building certification: ____________________________________________________________________________ 2. Bidder has received incentives or rebates from an Energy Efficiency Utility or Energy Efficiency Program in the last five years for energy efficient improvements made at bidder’s place of business. Please explain: _____________________________________________________________________________ 3. Please Check all that apply: Bidder can claim on-site renewable power or anaerobic-digester power (“cow-power”). Or bidder consumes renewable electricity through voluntary purchase or offset, provided no such claimed power can be double-claimed by another party. Bidder uses renewable biomass or bio-fuel for the purposes of thermal (heat) energy at its place of business. Bidder’s heating system has modern, high-efficiency units (boilers, furnaces, stoves, etc.), having reduced emissions of particulate matter and other air pollutants. Bidder tracks its energy consumption and harmful greenhouse gas emissions. What tool is used to do this? _____________________ Bidder promotes the use of plug-in electric vehicles by providing electric vehicle charging, electric fleet vehicles, preferred parking, designated parking, purchase or lease incentives, etc.. Bidder offers employees an option for a fossil fuel divestment retirement account. Bidder offers products or services that reduce waste, conserve water, or promote energy efficiency and conservation. Please explain: Gifford Woods and Groton Maintenance Facilities RFP 4. Please list any additional practices that promote clean energy and take action to address climate change: _____________________________________________________________________________ ____________________________________________________________________________ _____________________________________________________________________________ 3 D. Acknowledge receipt of the following Addenda: Addendum No.: Dated: Addendum No.: Dated: Addendum No.: Dated: Bidder Name: Contact Name: Address: Fax Number: Telephone: E-Mail: By: Name: