Agenda for the Selectboard Meeting Wednesday, October 23, 2019 6:30 PM Tracy Hall, Multipurpose Room 1 . Approval of Agenda - change order/defer items (Action required) 2. Public Comment for ltems Not on the Agenda (Discussion) 3. *Consent Agenda - Approve in bulk or pull out items for discussion (Action/motion required) a. Correspondence Stuart Richards - Marion Cross wastewater issues Finance Committee - draft financial policy comments (handout at 1019119 SB meeting) Various town residents - signed petitions re: climate change (handout at 10/9/19 SB meeting) iv. Trails Committee - quarterly report v. Energy Committee - quarterly report vi. Claudette Brochu & Louise Nunan Taylor - farm signs on Upper Turnpike vii. Rebecca MacKenzie, ACTS Now - reports re: Climate Strike in Claremont, NH viií. Chris Katucki- recent SB executive sessions b. Minutes 1019119 4. *Winter Maintenance - Road Salt Policy (Discussion/Action) 5. *Town Manager Report (Discussion/Action) a. Charles Brown Brook Bridge Replacement b. Updates and New lssues 6. Financial Scam Update - possible executive session (Discussion/Action) a. Burgess Report b. Recovery of Funds c. Personnel Update 7. *Financial Reports (Discussion/Action) a. Accounts Payable - receive and review b. Year End (pre-audit) report c. Year End Designated and Special Fund report d. FY2O 1't Quarter Revenue/Expense Report 8. *Policy Work (Discussion / Action) a. Banner Policy - possible adoption b. Social Media Policy -2nd reading, possible adoption c. Sexual Harassment Policy 9. *Animal Ordinance Revision (Discussion) 10. End of Meeting Debrief (Discussion) 11. Future agenda items a. RCA results/report b. Policy Work - social media, cyber security c. Animal ordinance d. Planning CommissionAppointment e. Dresden Finance Committee appointment(s) / MOU f. FinancialPolicy(ies)revisions g. FY21 Budget I 2. Adjournment (Action) " lndicates agenda items with related documents in meeting packet Next Meeting - November 6, 2019 at 6:30 PM To receive emait notices of Selectboard meetings and hearings, agendas, minutes and other noÍices, send an email to manager-assísúanú@no¡wich.vt.us requesting to be placed on the Town Email List. Herb Durfee From: Stuart Richards < stuartl [email protected] > Sent: Sunday, October 06,2019 12:57 PM To: norwich @ I ists.vitalcommu nities.org Cc: Herb Durfee; Rod Francis Subject: MARION CROSS WASTEWATER SYSTEM ANSWERS TO QUESTIONS The Norwich School Board has responded to a series of questions related to repairing or replacing the Marion Cross Wastewater System. The questions and answers can be found here underlined in red : https://tinyurl.com/y24b5won It appears that it is too early to form an opinion with regard to the best course of action as additional testing is still ongoing at MCS. The School Board has indicated that they may have completed all the necessary tests at MCS by the November School Board meeting. Herb and Rod, please put the Q & A in the correspondence packet for the Selectboard, Planning Commission and Affordable Housing Subcommittee. Thank you Stuart Richards 802-649-3928 1 Herb Durfee From: Stuart Richards < stuartlrichards50@g mail.com > Sent: Tuesday, October 01,2019 9:50 PM To: norwich@ I ists.vitalcommu nities.org Cc: Herb Durfee; Rod Francis; Tom Candon Subject: QUESTIONS CONCERNING MARION CROSS WASTEWATER SYSTEMS A few days ago information concerning repairing/replacing Marion Cross'wastewater system appeared on the Listserv in the form of two documents from Pathways LLC. The documents below have prompted a number of questions below which may interest the public. These questions have been submitted to the School Board. https://tinvurl.com/v6a ix3xv https://tinvu rl.com/v4vu h5dv Has the State of Vermont inspected the MCS system? Have they mandated or suggested a time frame by which the MCS system must be fixed? Pathways appears to have been selected to study the MCS system and recommend repairs/replacement. Please provide the contract if any with Pathways. How much has Pathways been paid to date and what is their rate of pay or contract amount. According to information presented by Pathways Consulting LLC, Jeffrey Goodrich, President, the costs could range from a low of an approximate conceptual initial cost of between 5381,500 and 5526,500 to repair/replace the MCS system to a high of 51,720,000 to hook up to Hartford. To these very approximate costs which are likely to rise need to be added "soft costs" including but not limited to engineering, surveying, financing, permitting, etc. The Peisch land appears to have been ruled out as a possible site for wastewater disposal. ls it still being considered? What test(s) other than hand augur tests were conducted on the site to determine suitability? Were any backhoe percolation tests done or will they be done? lf no other tests were done why not? Whose opinion was relied on to rule the site out if it was ruled out. What further tests could be done to determine suitability? MCS land in August was awaiting further testing by Lincoln Applied Geology. lf those tests have been completed what did they show and what were they? lf they haven't been completed when will they be completed and what are they? Has it been determined which of the four beds if any are operational? Wintertime frost driven problems appear to be the most likely cause of effluent surfacing on the Green. Has any thought been given to fencing the disposal area in the winter, relocating the skating rink rink if need be or pumping the water from the rink away from the green so it doesn't pose a problem and resuming full range of activity on the Green after the snow goes? lt it worth doing a tr¡al this summer to test this? lt would appear that since only roughly half of the permitted capacity is being used this might succeed if the 4 fields haven't been damaged beyond repair or if any damage can be repaired or if additional beds can be added. The Hartford hookup doesn't seem to consider the monthly/yearly operational costs per gallon nor the potential costs of needed Hartford improvements which might be required over time or as a result of a Norwich hookup. What will the cost per gallon per/mo or per/yr for 6,000 - 7,000 gallons per day being pumped into the Hartford system be? lf there is no similar cost for MCS or Peisch this could represent a significantreductionintaxburdenfortheTown. Whatisthediameterandcarryingcapacityofthe 1 contemplated pipe and its capacity and more importantly who and how many users is the hookup with Hartford intended to serve? How much would contributions from King Arthur and other businesses reduce the Town's burden and most importantly how much development is the Hartford hookup capable of and intended to serve on the east side of Route 5 South? ls the hookup also intended to serve the west side of Route 5 South? What progress has been made on funding options for the Hartford hookup? How willing and able is Hartford to accept the effluent from Norwich and what will the charges be? When will Hartford make a decision on this? Dresden Lands appear to need further explanation and investigation. What is the anticipated time frame for presenting this to Norwich voters? Will voters have a choice of options or will only the preferred School Board option be presented? When will voters likely be presented with the costs of the options on a Town ballot or special ballot? l'm sure that others will have questions in addition to those in this posting but hopefully answers to this post which are expected from the School Board will help the public understand more about thisimportantissue. ltwill beappreciatedifthisemail becomesapartoftheSchool Board,Selectboard, Planning Commission and Affordable Housing Subcommittee records. Stuart Richards 802-649-3928 2 responses in The following message was received from Stuart Richards via email. The School District's - bold, italicized, blue font - follow Stuart's questions' From: Global Rescue LLC <stu?rtlriçhar 5 > Þate: Tuesday, October 1",2t19 at 9:49 PM To; <nqrwich(âIists.vitaIcorT nunities orÊ> Cc: Herb Durfee <11Dg{çgfÐ]glv[isbiyt.gå>, <8IIêrrç!!-@n9l]{ish,vl!lå>, Tom Catrdon Subject: QUESTIONS CONCËRNING MARIoN CROSS WASTEWATER SYSTEMS system appeared A few days ago information concerning repairing/replacing Marion Cross' wastewater have prompted on the Listserv in the form of two documents from Pathways LlC. The documents below been sL¡bmitted to a number of questions below which may interest the public, These questions have the School Board. httpsl//tinvu rl.co m/v6a ix3Nv httrsr//tinvurl.com/v4vuh5dY suggested a time frame H¿s the State of Vermont inspected the MCS system? Have they manclated or by which the MCS system must be fixed? ìth the tístriat 3 SrtElneer wha has çbserved site cçndítions . The q'-wy!pj:lri|¡J- rgs been Ïs9 --*¡r "\hoal Ðistrict is ransidering. Pathways appears to have been selected to stucly the Mcs system and reconrmend Pathways been repairs/replacement. please provicle the contract if any wíth Pathways, How much has presented by paid to date and what is their rate of pay or contract amount. According to information low of an Pathways Consulting LLC, Jeffrey Goodrich, Presiclent, the costs could range from a the MCS approximate conceptual initial cost of between $381,500 and $526,500 to repair/replace costs which are likely system to a high of $1,720,000 to hook up to Hartford. To these very approximate financing, to rise need to be added "soft costs" including but not limited to engineering, surveying, pen1]itting, etc. '{b* tuçrking with Futh {ansutrting wlzen issues in¡t¡#llq nrase an the 6reer¡ Sehoal Üístr¡çt tuf tn¡inter 7. tur tû tem tna{e due to the sddition the Fre-K cletss.