TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC) WEB BASED / ONLINE GENERAL MEETING Thursday, June 3, 2021 Meeting Time: 9:30 a.m. - 11:30 a.m. AGENDA REGISTER HERE: https://tbacgeneralmeeting6-2021.eventbrite.com During this current period of minimizing health risks and promoting personal and regional safety, we are providing web based online meetings per Mayor Garcetti’s “Safer at Home” order. The purpose of this meeting is to share information that may be helpful in supporting small and diverse businesses as TBAC serves in an advisory role to Metro. Please click on the link above to join the discussion at the listed time. This is a free online meeting and it is always open to the public. Please note that the link above is the official link to register for the meeting. Do not register through any other links. # Topic and Presenter(s) Purpose and Process I Call to Order, Chair S. Rourk II Safety & Security Briefing, Metro Introductions may be modified during online meetings. Welcome and Introductions, Chair S. Rourk Metro Quorum Confirmation, Secretary TBD Voting Members: Organization Info & Introduction Packet Review & Code of Conduct, Exec Committee Nonvoting Members: Introduction & Process and Procedures, Exec Committee Organization Represented Executive Committee: Introductions Welcome to New General Public Attendees III Metro Chair Representative California Public Utilities Code (PUC) Division 12 Chapter 2 130051.19.(c) IV Chair Comments, Chair S. Rourk V Meeting Minutes Review and Approve Review & approve May 2021 Online Meeting Minutes VI Metro Contracting Opportunities All may inquire Procurement/Contract Look-Ahead Questions must adhere to upcoming contract All Areas: Construction/Professional opportunities. We request 1 question at a time. Services/Supply Chain Management & Logistics/Highway Programs VII Metro DBE Goal 2022 - 2024 Discussion on Metro’s Federal Fiscal Year 2022-2024 Overview DBE Goal process Page 1 of 48 VIII Action Item and Administrative Actions Review of action and administrative actions. Review, Chair S. Rourk IX New Business Article V, Section 3: Recommendation to Terminate Organization – AAAEA – Golden State Chapter X TBAC Committee Councils Any public member can be a member of any a) Professional Services – N. DeBenon committee. Please see the attached form for interest. b) Commodities – Z. Patton Committee confirms Committee elections of new c) Legislative – W. Osgood committee chairs. d) Construction – S. Coleman e) Membership – A. Mota XI TBAC Councils & Committees Liaison Reports Notes, if applicable. a) Sustainability Council, B. Salazar & J. Okazaki b) Policy Advisory Committee (Measure M), W. Osgood XII Chair Comments XIII Past & Upcoming Event Announcements & DEOD Calendar, Internal XIV Upcoming Event Announcements, External Event announcements only. Members and Public. XV General Member & Public Comment Announcements, general information sharing, comments, questions, suggestions (Up to 1 minute maximum each speaker) XVI Motion Review -Recap of all motions, if applicable -Chair may request recap of all new actions XVII Next Meeting Date & Adjournment Thursday, July 1, 2021 @9:30 AM - 11:30 AM MEMBER ORGANIZATIONS, REPRESENTATIVES, and ALTERNATE REPRESENTATIVES American Indian Chamber of Commerce of California Berwynson Salazar; Joe Ablay; Gilbert Dia Pending: Shannon Marquez; Robert Weir Hispanic Engineers Business Corp. Arab American Association of Engineers & Architects Pending: Rodrigo Garcia; Jesse Marez, Armando Ramos Pending: California Chapter: Ghina Yamout; Rick Hijazi, Dilara El- Los Angeles Latino Chamber of Commerce Assaad Rodriguez Pending: Frank Villalobos; Darrel Sauceda, Rudy Gutierrez Arab American Association of Engineers & Architects National Association of Minority Contractors So. California Pending: Golden State Chapter: Pending: Ali Altaha; Vic Zikoor, Sharon Coleman; Jaclyn River; Traci Watson Regard Sabry National Association of Women Business Owners of Los Angeles Asian American Advertising Federation Schenae Rourk; Jessica Kirchner-Flores; Renee Young Sandra Lee National Association of Women In Construction – Los Angeles Asian American Architects & Engineers Association Pending: Elizabeth Juarez; Dawn Davis; Shilo Losino James Okazaki; Diana Ho; Saik-Choon Po Regional Hispanic Chamber of Commerce Black Business Association Pending: Sandy Cajas; Jorge Leandros Tovar Pending: Ezekiel Patten, Jr.; Rosalind Pennington, Bianca Vobecky Society of Hispanic Professional Engineers – Los Angeles Chinese American Construction Professionals Pending: Emmanuelle Galvan; Paula Avila Lynn Chen; Southern California Chapter National Organization of Minority Conference of Minority Transportation Officials Architects Stepfone Montgomery; Shannon Lawrence; Demarius Terry Pending: Roland Wiley; Michael Anderson, Lance Collins Filipino American Society of Architects & Engineers The Elite SDVOB Network – Los Angeles Chapter Page 2 of 48 Pending: Frank Marchello; Rene Cota, Linda Clark Trisha Murakawa; Natasha DeBenon; Kathy Simons Women’s Business Enterprise National Council – West US Veteran Business Alliance Rubina Chaudhary; Rashmi Chaturvedi, Pamela Williamson William Osgood; Adolfo Mota Women’s Transportation Seminar – Los Angeles CALIFORNIA PUBLIC UTILITIES CODE (PUC) Division 12 Chapter 2 130051.19(b), (c) (b) The authority shall, prior to the approval of any contract by the authority or by its organization units, adopt and implement a disadvantaged business enterprise program which establishes participation goals of not less than 15 percent of the dollar value of all contracts by minority business enterprises and not less than 5 percent by women business enterprises. (c) The authority shall establish a Transportation Business Advisory Council to advise it on matters regarding the disadvantaged business enterprise program to enable the authority to meet or exceed women and minority business enterprise participation goals. Members of the council shall be selected by the authority and shall include representatives of professional organizations and other groups which advocate on behalf of greater participation of women and minority business enterprises in public contracts. The chairperson of the authority or his or her designee shall meet with the council, and the authority shall provide adequate staff support for the council and shall consider all recommendations made by the council. CODE OF CONDUCT Conduct and personal behavior – It is expected Council Members will: • Adhere to the Operating Guidelines for the Transportation Business Advisory Council (TBAC); • Act ethically, with honesty and integrity, in the best interests of the TBAC at all times; • Take individual responsibility to contribute actively to all aspects of the Council’s role according to its Operating Guidelines; • Make decisions fairly, impartially and promptly, considering all available information, legislation, policies and procedures; • Treat colleagues with respect, courtesy, honesty and fairness, and have proper regard for their interest, rights, safety and welfare; • Not harass, bully or intimidate colleagues, members of the Council, public and/or TBAC or other Agency Staff; No Personal Attacks! • Contribute to a harmonious, safe and productive Council environment/culture through professional relationships; and • Not make improper use of their position as Council Members to gain advantage for themselves or for any other person. Communication and official information – It is expected Council Members will: • Channel all communication between Council and staff on council matters through the appropriate or assigned individuals; and • Not represent themselves as speaking for, or acting on behalf of, Metro or TBAC regarding the business of TBAC. Conflict of interest – It is expected Council Members will: • Disclose any personal or business interest which may give rise to actual or perceived conflict of interest; • Ensure personal or financial interests do not conflict with their ability to perform official duties in an impartial manner; • Not allow personal or financial interests, or the interests of any associated person, to conflict with the interests of TBAC; and • Manage and declare any conflict between their personal and public duty; and where a conflict of interest does arise, the member will recuse him/her self from all discussion and decisions on that matter. In addition, Council Members commit to: • Take responsibility for reporting improper conduct or misconduct, including discrimination, which has been, or may be occurring in the meetings, committee or full council, reporting the details to the relevant people or agency; and • Take responsibility for contributing in a constructive, courteous and positive manner to enhance good governance and the reputation of TBAC ADA REQUIREMENTS Upon request, sign language interpretation, materials in alternative formats and other accommodations are available to the public for MTA-sponsored meetings and events. All requests for reasonable accommodations must be made at least three working days (72) hours in advance of the scheduled meeting date. Please telephone (213) 922-4600 between 8 A.M. and 5. P.M., Monday through Friday. Our TDD line is (800) 252-9040 Page 3 of 48 TBAC ACTION ITEMS June 3, 2021 Page 4 of 48 TBAC ACTION ITEM LIST June 3, 2021 Line Date No. Action Responsibility Update 12/20: Chair to discuss with new PS Committee Chair. Professional Services committee report to TBAC best practices that could be implemented or suggested to Metro on Conflict