Clutha District Council Vacancy Information Job Title Library Service Centre Manager Does working in a library appeal to you? Do you hold a Bachelor of Information and Library Studies or equivalent and experience in supervising staff and leading a team? Do you have previous budget and financial management experience? If you answered yes to these questions, you could be just the person we are looking for! We are looking for someone to join the team as the Library Service Centre Manager, based at the Balclutha Library and responsible for the outlying service centres and libraries around the Clutha District. For confidential enquiries Please contact John Scott, Group Manager Corporate Services on 03 4190 200 or [email protected] Vacancy closes 8.30am, Wednesday, 25 March 2020 Salary Pay ranges from $75,000 to $95,000 per annum gross, dependent on relevant qualifications, experience and skills. Included in this information Job Description pack Clutha District Council Application for Employment Form To apply Please complete our application for employment form and return to us, preferably by email, accompanied by your CV and covering letter. An incomplete application is not likely to lead to success. Send applications to Email [email protected] Emailed applications must be in either Microsoft Word format or PDF. Or post to Library Service Centre Manager Vacancy Clutha District Council P O Box 25 Balclutha 9240 Website You may wish to visit our website www.cluthadc.govt.nz for information about the Clutha District and this council. Vacancy Process • All applicants must be legally entitled to work in New Zealand. • All applications will be acknowledged to the email address provided in your application (preferred method) or posted if email not included. • Your application will be treated confidentially. Only staff that are involved in the recruitment process will view the information you provide in your application. • After the closing date, relevant staff will shortlist the applicants for the interview process. • Those applicants selected for interview will be contacted by us to arrange a date/time. • If you are selected for an interview, be prepared to sign a police vetting form authorizing the Clutha District Council to seek a police report on you. • We will notify unsuccessful applicants at an appropriate stage of the recruitment process. We are not obliged to provide a reason why you were not successful with your application. Clutha District Council Job Description Job Title Library Service Centre Manager Date March 2020 Group/Department Corporate Services Team Library Service Centres Based at the Balclutha Library, John Street, Balclutha with possible occasional Location work at other Council premises and activities within and around the Clutha District Employment Period Permanent Hours of Work Full Time (minimum of 37.5 hours/week) Responsible to Group Manager Corporate Services Responsible for Balclutha Library Staff x7 Tapanui, Milton, Owaka, Lawrence Service Centre’s staff x11 Balclutha I-Site staff x5 Job Summary and Purpose The Library / Service Centre Manager is responsible for leading and managing the strategic and operational functions of the Clutha District Council’s libraries, service centres and information centres. ORGANISATIONAL CONTEXT Chief Executive Group Manager Group Manager Group Manager Corporate Planning & Service Delivery Services Regulatory Library/Service Centre Manager Librarian Team Leader Visitor Information Team Leader Customer Services Officers - Tapanui, Owaka, Milton, Lawrence Children and Teens Librarian Job Description: Library Service Centre Manager Page 1 Clutha District Council Key Result Areas • Team Leadership • Business Management • Service Centres, Information Centres and Libraries Job Holder Is Accountable For Performance Standard KEY RESULT AREA Team Leadership Measures • The Library/Service Centre Manager is responsible for • Library and Service/Information Centre staff are well the selection, training and development of staff and for trained, competent and courteous in dealings with all performance appraisal in conjunction with the Group customers. Manager, Corporate Services. • Maintaining a team environment that fosters and • Personnel policies are observed, and human resources develops effective working relationships and high process implemented on time to standard (no sustained performance. personal grievances). • Regular Library / Service Centre Team; Library Management Team and i-SITE team leader meetings. • Monitoring the performance and workloads of direct • Individual performance management processes are reports and staff members to ensure that objectives are implemented on time and to standard, and variances met. managed. • Building a strong and effective team capable of • Team is competent, motivated and professional, providing services of the highest quality. performing efficiently and effectively. • Staff engagement survey results. • Ensuring direct reports are coached, mentored and • Feedback from staff is positive. effectively managed (including recruitment, retention, performance management and training and development). • Ensuring communications regarding corporate direction • Staff are aware of Council and Management direction and priorities are consistently conveyed to staff in a and priorities. timely manner. • Ensuring that ‘public’ information about activities is • Currency and appropriateness of material held on current and available. website, intranet, printed material and other approved media. • To lead by example regarding one’s own conduct, • No sustained complaints about conduct, professionalism professionalism and commitment. and commitment. • Delegate responsibility to subordinates to as great an • Delegations appropriately exercised and no sustained extent as possible to be consistent with responsibility failures. expected. • Maintain cooperative working relationships with other • Attend Corporate Services Team meetings. Council staff, partners, contractors and suppliers. • Attend Corporate Services Managers meetings. • Attend and CDC reporting managers meetings. • Attend CDC / Catlins Historical Society joint meetings • Peer satisfaction. • Health and Safety: Encourage a positive team culture • A strong commitment and culture toward health and toward health and safety and ensure that the team safety is evident among the team. adheres to Council’s health and safety policies and • Support and monitor the team to meet Councils health processes. and safety objectives as set from time to time. • Support team members who are the subject of a health and safety incident by: Provision of appropriate support to affected team member/s within 24 hours of the incident occurring. Job Description: Library Service Centre Manager Page 2 Clutha District Council Investigation of serious incidences involving the team, as appropriate. Job Holder Is Accountable For Performance Standard KEY RESULT AREA Business Management Measures • Managing the approved work programme, meeting • Conform to all business planning, management and the financial targets agreed in consultation with the reporting standards and requirements (Performance Group Manager, Corporate Services and optimizing Monitoring Framework). the utilization of resources. • Providing advice to the Group Manager on the • Timely, clear, relevant and concise reporting against implications of operational policy, plans, discussion agreed key business and performance goals, out of line documents and policies of other agencies and situations and planned remedial action – no surprises government bodies, and of proposed legislative (LTP and Annual Plans). changes relevant to the activity. • Contributing to any strategic reviews and projects • Conform to all business planning, management and related to accountabilities and the annual and long reporting standards and requirements, and provide term planning (including financial resource strategic input to meet process requirements where requirements) for the Group. accountability required (Performance Monitoring Framework). • Programmes and services are kept under review, changing requirements continue to be met and productivity and efficiency continue to improve (evidential). • Managing the financial budget for the activity, to • Risk Management Register is maintained and no loss ensure expenditure is within approved allocation. due to managerial inaction. • Continually monitoring and reviewing ‘risk’ associated • Balanced evaluation of operational policy options and with management accountabilities and soundness, timeliness and completeness of recommending remedial action accordingly. policy/discussion documents presented to the Group Manager, Corporate Services (evidential). • Continually monitoring and improving systems, • No sustained legal challenges (evidential). methods, efficiency and the quality of services • Measurement of customer satisfaction as determined provided to customers. in the resident’s survey. • To ensure future demands on the team are anticipated • No surprises. and planned for where possible. Job Holder Is Accountable For Performance Standard KEY RESULT AREA Service Centres, Information Centres Measures and Libraries • Assist the Group Manager Corporate Services to • Group Manager, Corporate Services satisfaction. achieve the objectives set out for library, service centres and information centres service. • Provide overall resource and operational management • Management of staff is constructive. of libraries, service and information