Town of Mead BOARD OF TRUSTEES REGULAR MEETING AGENDA 441 3rd Street, Mead Monday, November 9, 2020 6:00 p.m. to 10:00 p.m. REGULAR MEETING In accordance with the Town’s Disaster Declaration dated March 21, 2020 related to the COVID-19 virus and the Town’s Emergency Electronic Participation Policy for Regular and Special Meetings, this meeting will be held virtually in Zoom. Virtual access information including the Zoom meeting link will be provided on the Town’s website and at designated posting places at least 24 hours prior to the meeting. 1. Call to Order – Roll Call Mayor Colleen Whitlow Mayor Pro Tem David Adams Trustee Brooke Babcock Trustee Debra Brodhead Trustee Chris Cartwright Trustee Steve Fox Trustee Trisha Harris 2. Moment of Silence 3. Pledge of Allegiance to the Flag 4. Review and Approve Agenda 5. Informational Items a. Public Works Update – Fleet Management Plan 6. Public Comment: 3 minute time limit. Comment is for any item whether it is on the agenda or not, unless it is set for public hearing. 7. Consent Agenda: Consent Agenda items are considered to be routine and will be enacted by one motion and vote. There will be no separate discussion of Consent Agenda items unless a Board member so requests, in which case the item may be removed from the Consent Agenda and considered at the end of the Consent Agenda. Because the Consent Agenda includes Town payables (bills list/check register) and routinely includes contracts and other items involving the expenditure of Town funds, the town Clerk shall require a roll call vote on the Consent Agenda, as required by MMC Sec 2-2-190(a). Consent Agenda includes: a. Approval of Minutes–Regular Meeting October 26, 2020 b. Aged Receivables c. Check Register November 5, 2020 d. Quarterly Investment Portfolio e. Resolution No. 90-R-2020 – A Resolution of the Town of Mead, Colorado, Approving the Assignment of the Subdivision Improvement Agreement for St. Acacius Subdivision – Replat No. 1 Board of Trustees Agenda -1- November 9, 2020 Page 1 f. Resolution No. 91-R-2020 – A Resolution of the Town of Mead, Colorado, Approving a Special Project Task Order for JVA, Incorporated to Complete Highland Lake Construction Documents (Phase 1 Only) g. Resolution No. 92-R-2020 – A Resolution of the Town of Mead, Colorado, Approving a Public Road Crossing License with Great Western Railway of Colorado, LLC 8. Staff Report: Town Manager Report 9. Public Hearing a. Ordinance No. 945 – An Ordinance of the Town of Mead, Colorado, Approving the Ziggi’s Coffee Planned Unit Development (PUD) and Zoning Map to Change the Zoning from Downtown Mixed Use (DMU) to DMU with Planned Unit Development Overlay and Amending the Official Zoning Map. 10. New Business a. Resolution No. 93-R-2020 – A Resolution of the Town of Mead, Colorado, Approving an Agreement for Professional Services By and Between the Town of Mead and Bluescope Construction, Inc. for Town Hall Safety and Security Improvements b. Ordinance No. 946 – An Ordinance of the Town of Mead, Colorado, Dissolving the Community Events Committee, Dissolving the Mead Public Arts Commission and Amending Certain Provisions of the Mead Municipal Code 11. Public Comment: 3 minute time limit. Comment is for any item whether it is on the agenda or not, unless it is set for public hearing. 12. Elected Official Reports a. Town Trustees b. Mayor Whitlow 13. Adjournment Board of Trustees Agenda -2- November 9, 2020 Page 2 Town of Mead Regular Meeting Board of Trustees October 26, 2020 5:15 p.m. 1. Call to Order - Roll Call Mayor Colleen Whitlow called the Regular Meeting of the Board of Trustees to order at 5:15 p.m. Due to the Town’s Disaster Declaration of March 21, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. Present Mayor Colleen Whitlow Mayor Pro Tem David Adams Trustee Brooke Babcock Trustee Debra Brodhead Trustee Chris Cartwright Trustee Steve Fox (virtual access) Trustee Trisha Harris Absent None Also present: Town Manager Helen Migchelbrink; Town Clerk / Treasurer Mary Strutt; Planning Director Chris Kennedy; Chief of Police Brent Newbanks; Public Information Officer Lorelei Nelson; Town Attorney Marcus McAskin. Attending via virtual access: members of the public 2. Moment of Silence Mayor Whitlow requested the observance of a moment of silence for firefighters and those affected by wildfires. 3. Executive Session – Pursuant to C.R.S. Section 24-6-402(4)(b) for legal advice on specific legal questions related to Chapter 2 of the Mead Municipal Code (Appointed Boards and Commissions) and pursuant to C.R.S. Section 24-6-402(4)(a) to discuss potential acquisition of real property by the Town Motion was made by Trustee Babcock, seconded by Mayor Pro Tem Adams, to enter into executive session pursuant to C.R.S. Section 24-6-402(4)(b) for legal advice on specific legal questions related to Chapter 2 of the Mead Municipal Code (Appointed Boards and Commissions) and pursuant to C.R.S. Section 24-6-402(4)(a) to discuss potential acquisition of real property by the Town. Motion carried 7-0, on a roll call vote. Mayor Whitlow convened the Executive Session at 5:19 p.m. The Board returned to the Regular Meeting from Executive Session at 6:36 p.m. Those present for the Executive Session were Mayor Whitlow, Mayor Pro Tem Adams, Trustees Babcock, Brodhead, Cartwright, Fox (virtually) and Harris, Town Attorney Marcus McAskin, Town Manager Helen Migchelbrink, Town Clerk/Treasurer Mary Strutt, Public Information Officer Lorelei Nelson. Also Page 3 present from 5:19 p.m. until 6:00 p.m. were Planning Director Chris Kennedy, Planner Jeremiah Fettig and Chief Brent Newbanks. RECONVENE REGULAR MEETING 4. Pledge of Allegiance to the Flag The assembly pledged allegiance to the flag. 5. Review and Approve Agenda Motion was made by Trustee Babcock, seconded by Mayor Pro Tem Adams, to approve the amended agenda. Motion carried 7-0, on a roll call vote. 6. Informational Items a. Police Department Update Police Chief Brent Newbanks discussed a grant application to partner with North Range Behavioral Health for mental health co-responder. b. Presentation of Resolutions in Support of Sales Tax Issues from Committees/Commissions Public Information Officer, Lorelei Nelson, presented resolutions in support of tax issues 2D and 2E from the Mead Urban Renewal Authority and the Planning Commission. 7. Proclamations a. Community Planning Month Motion was made by Trustee Babcock, seconded by Trustee Cartwright, to authorize Mayor Whitlow to sign the Proclamation for Community Planning Month October 2020. Motion carried 7-0, on a roll call vote. 8. Public Comment There was no public comment at this time. 9. Consent Agenda a. Approval of Minutes–Regular Meeting October 12, 2020 b. September Financials c. Check Register October 21, 2020 d. Ordinance No. 944 – An Ordinance of the Town of Mead, Colorado, Approving With Conditions The Range View Estates Amended Plat #1 Motion was made by Trustee Harris, seconded by Mayor Pro Tem Adams, to approve the Consent Agenda. Motion carried 7-0, on a roll call vote. Page 4 Board of Trustee Meeting Minutes -2- October 26, 2020 10. Staff Report: Town Manager Report Town Manager Helen Migchelbrink discussed Agfinity demo permit, clean up days and snowstorm response. PIO Lorelei Nelson discussed presentation for Weld County Commissioner dinner and a website addition – Mead Matters. 11. Public Comment Brien Sponaugle discussed residential sales’ signage, Adams Street bridge and speeding on WCR 32. 12. Elected Officials Report a. Town Trustees The Trustees discussed website, social media, proclamations and DAR plastic bag donations. b. Mayor Whitlow Mayor Whitlow thanked the Town staff. 13. Adjournment Motion was made by Mayor Pro Tem Adams, seconded by Trustee Cartwright, to adjourn the meeting. Motion carried 7-0, on a roll call vote. The Regular Meeting of the Town of Mead Board of Trustees adjourned at approximately 7:21 p.m. on Monday, October 26, 2020. ______________________________ Colleen G. Whitlow, Mayor ATTEST: ________________________________ Mary E. Strutt, MMC, Town Clerk Page 5 Board of Trustee Meeting Minutes -3- October 26, 2020 Town of Mead Aging Report - by Date Page: 1 Report date: 10/31/2020 Nov 05, 2020 08:28AM Report Criteria: Aging by Date Aged using Payment Date Customer Number Name Balance Future Current Over 30 Over 60 Over 90 Over 120 Over 150 1 St. Vrain Valley School District 120,148.25 120,148.25 - - - - - - 4 Second Royalty LLC 1,293.50 - 1,293.50 - - - - - 22 Prairie Hills 1,573.00 1,573.00 - - - - - - 45 Mead Development Group, Inc. 4,859.00- - 4,859.00- - - - - - 58 Ritchie Bros 30.00 - - - - - - 30.00 138 Cub Creek Energy, LLC 1,330.00- - - - - - - 1,330.00- 190 Extraction Oil & Gas, Inc. 945.00- - - - - - - 945.00- 198 Boulder Pacific LLC 100.00 - 100.00 - - - - - 208 Sekich Properties 5,089.00- - - - - - - 5,089.00- 214 Mead Towne Center 5,295.00 - - - - - - 5,295.00 239 Gopher Gulch 2,851.00- - - - - - 2,851.00- - 241 Red Barn 7,818.50 - 2,802.00 4,734.75 281.75 - - - 248 13-32 Development LLC 6,658.75- - - - 6,658.75- - - - 251 Schuman Companies 400.00 - - 400.00 - - - - 255 NCO Holdings Mead LLC 3,000.00 - - - - - - 3,000.00 256 Prosper Land & Development LLC 4,533.03 - 4,533.03 - - - - - 258 JDV Metropolitan District 2,526.50- - - - - - - 2,526.50- 259 Scannell Properties 660.00 - 180.00 480.00 - - - - 261 Great Western Operating Co LLC 2,224.25- - - - - - - 2,224.25- 262 Eagle Development Company 1,207.47- - - - - - - 1,207.47- 263 Eagle Development 15,556.50