DISASTER RECOVERY TOOLKIT RECOVERY DISASTER TRAINING MANUAL TRAINING MANUAL LEARNING WORKSHOP ON RECOVERY AND RECONSTRUCTION DISASTER RECOVERY Tsunami Global Lessons Learned Project Tsunami Global Lessons Learned Project TOOLKIT Citation 2015, Disaster Recovery Toolkit, Tsunami Global Lessons Learned Project www.adpc.net/tgllp/drt T e Disaster Recovery Toolkit comprises of the following: 1) Handbook for Disaster Recovery Practitioners 2) Training Manual – Learning Workshop on Recovery and Reconstruction 3) Guidance on Critical Facilities 4) Guidance on Housing 5) Guidance on Land Use Planning 6) Guidance on Livelihood ISBN 978-1-942960-00-3 Copyright © Asian Disaster Preparedness Centre (ADPC) for the Tsunami Global Lessons Learned Project - Steering Committee, 2015 Published by the Tsunami Global Lessons Learned Project Steering Committee (TGLLP-SC) Dr. Kuntoro Mangkusubroto, Chair, TGLLP-SC Mr. Satya S. Tripathi, Secretary, TGLLP-SC T is publication may be reproduced in whole or in part and any form for educational or non-prof t purposes without special permissions from the copyright holder, provided acknowledgement of the source is made, ADPC on behalf of TGLLP-SC would appreciate receiving a copy of any publication that uses this publication as a source. No use of this publication may be made for resale or for any other commercial purpose whatsoever without prior permission in writing from the Asian Disaster Preparedness Centre, SM Tower, 24th Floor 979/69 Paholyothin Road, Bangkok 10400 T ailand. TRAINING MANUAL LEARNING WORKSHOP ON RECOVERY AND RECONSTRUCTION DISASTER RECOVERY Tsunami Global Lessons Learned Project TOOLKIT project sought to deliver three principle outcomes: a global lessons learned study, a FOREWORD Discovery Channel documentary tracking the recovery, and a disaster recovery toolkit for recovery practitioners. T e f rst of these outcomes was a report entitled T e Tsunami Legacy: Innovations, Breakthroughs and Challenges which was of cially released on 24 April 2009 at a ceremony at the United Nations Headquarters in New York. A few months later, in December 2009, a documentary on lessons learned, produced independently, was aired on the Discovery Channel. At the launch of T e Tsunami Legacy in 2009, an announcement was made regarding the development of a suite of handbook and guidance notes targeted specif cally at recovery programme leaders and practitioners. T e Disaster Recovery Toolkit forms the third deliverable, and it is this that has been developed by the Tsunami Global Lessons Learned Project Steering Committee (TGLLP-SC) in partnership with the Asian Disaster Preparedness Centre (ADPC). T e ‘Toolkit’ is targeted at practitioners responsible for implementing recovery programmes, its objective to provide a ‘how to’ guide on development, implementing and managing complex post-disaster recovery programmes. T is component of the toolkit, the Training Manual – Learning Workshop on Ten years have passed since the Indian Ocean Earthquake and Tsunami of Recovery and Reconstruction, is targeted at managers or practitioners responsible December 2004. T e consequences of this disaster have continued to unfold in the for implementing recovery ef orts, providing a ‘how to’ for developing and managing minds of individuals, the collective lives of af ected families and communities, and complex post-disaster recovery programmes. within the framework of nations and the region as a whole. Indeed, the memory of this great tragedy is imprinted on the global mind. T e loved ones of the more than 228, 000 T e TGLLP Steering Committee hopes the guide will help to achieve ef ective facilitation people who perished look back on this disaster every day. For the rest of us, the 10th of the Learning Workshops, which targets to enhance capacities of government agencies anniversary provides an opportunity to ref ect on the memory of these departed souls, in formulating and implementing recovery and reconstruction interventions as well as and to think of those who were lef behind in devastated families, communities and to support development partners who support the process. T e Guide aims to increase environments. critical thinking and skills in formulating and undertaking recovery and reconstruction interventions that ef ectively address specif c needs in dif erent scenarios and conditions. T e recovery of the af ected areas in the months and years since the event itself is an af rmation of human resilience and creativity in building solutions- and f nding ways out- of the most challenging situations. It is out of respect to those who perished or - Steering Committee of T e Tsunami Global Lessons Learned Project suf ered that we should take what lessons we can from such experiences, and use them to design better strategies for disaster response and recovery in the future. With climate change proceeding apace, the notion of environmental vulnerability is becoming increasingly broad and hard to pinpoint: everybody is vulnerable, and because of this, our incentive to learn from what came before should be heightened. T e Tsunami Global Lessons Learned Project (TGLLP) was created with a view to gathering, learning from and sharing experiences relating to the 2004 earthquake and tsunami, and other disasters in the region that occurred between 1993 and 2013. T e Earthquake in Poonthi 42 CONTENT Tsunami in Saranya 43 Cyclone in Daitwa 44 RECOVERY AND RECONSTRUCTION: BUILDING BACK BETTER 44 Recovery as a Continuum 45 FOREWORD 2 ABBREVIATIONS 8 SESSION 3 49 INSTITUTIONAL MECHANISMS FOR RECOVERY AND RECONSTRUCTION OVERVIEW OF THE LEARNING WORKSHOP ON DISASTER R&R 10 ADDITIONAL INFORMATION FOR CASE SCENARIOS 52 A BACKGROUND OF THE LEARNING WORKSHOP 10 Floods in Timalya 52 B LEARNING WORKSHOP OBJECTIVES 10 Earthquake in Poonthi 52 C TARGET PARTICIPANTS AND FACILITATORS 11 Tsunami in Saranya 53 D LEARNING WORKSHOP DESIGN & SCHEDULE 12 Cyclone in Daitwa 54 E COURSE CONTENT 14 INSTITUTIONAL MECHANISMS FOR RECOVERY AND RECONSTRUCTION 55 Session 1 Basic Concepts and Terminologies in R&R 14 A Government-led Management of Large-scale Disasters 55 Session 2 Disaster Recovery and Reconstruction Framework 15 B Institutional Models used in the 2004 Asian Tsunami R&R 56 Session 3 Institutional Mechanisms for Recovery and Reconstruction 16 C Key Challenges in Institutional Set-up for R&R 60 Session 4 Post-disaster Damage and Need Assessment 17 D Factors for Success of R&R Institutional Arrangements 62 Session 5 Recovery and Reconstuction Planning 18 Session 6 Integrating DRR into Recovery & Reconstruction 19 SESSION 4 63 Session 7 Mobilising and Managing Financial Resources for R&R 20 POST-DISASTER DAMAGE AND NEEDS ASSESSMENT Session 8 Monitoring and Evaluation (M&E) in R&R 21 CASE SCENARIO PDNA SUMMARY REPORT 66 Session 9 Coordination and Communication in R&R 22 Floods in Timalya 66 Session 10 Transition and Exit Strategy 23 Earthquake in Poonthi 67 Session 11 Synthesis and Action Planning 24 Cyclone in Daitwa 69 Session 12 Course Evaluation 25 Tsunami in Saranya 71 F LEARNING TOOLS 26 POST DISASTER NEEDS ASSESSMENT 72 G LEARNING WORKSHOP RESOURCE 26 Ef ects and Impacts of Disaster 72 Overview of Post Disaster Assessment 72 SESSION 1 27 BASIC CONCEPTS AND TERMINOLOGIES IN R&R When to Conduct 73 How the PDNA helps 74 DEFINITIONS OF TERMS 30 The PDNA process 74 EVOLVING CONCEPTS OF R&R 32 DAMAGE AND LOSS ASSESSMENT (DALA) 75 Relationship Between Disasters and Development 32 Human Recovery Needs Assessments (HRNA) 76 Rehabilitation and Reconstruction 33 Summary of the Assessment Process 77 Paradigm Changes in Recovery: From Back to Normalcy to Building Back Better 34 PDNA Deliverables The Bridge: Early Recovery 36 77 Issues and Challenges in PDNA 77 SESSION 2 39 Involvement of the Government Line Departments 78 DISASTER RECOVERY AND RECONSTRUCTION FRAMEWORK CASE SCENARIOS FOR GROUP WORK 42 Floods in Timalya 42 SESSION 5 79 Project Planning Matrix in Logical Framework Approach 131 RECOVERY AND RECONSTRUCTION PLANNING Principles of Information Management in Emergencies 132 RECOVERY PLANNING 82 Special Considerations in Developing M&E 132 Recovery Policy 82 Levels of M&E 133 Key Points for Consideration while designing a Recovery Policy 84 Key Constraints in Setting Up Post-disaster M&E 135 Basic Structure of a Recovery and Reconstruction Plan 86 Undertaking Evaluation 135 Sector Recovery Planning 87 Planning an Evaluation 136 Key lessons for Recovery and Reconstruction Planning 96 Reporting and Information Dissemination 139 Issues and Challenges in Livelihood Recovery 96 SESSION 9 141 SESSION 6 97 COMMUNICATION AND COORDINATION IN R&R INTEGRATING DRR INTO RECOVERY AND RECONSTRUCTION COMMUNICATION AND COORDINATION IN R&R 146 MAINSTREAMING DISASTER RISK REDUCTION INTO RECOVERY AND RECONSTRUCTION 100 Types of Coordination 147 Introduction 100 When should Coordination be set up? 148 Hyogo Framework For Action and DRR in Recovery 100 Strategic Approach to Coordination 149 Integration of DRR at Policy and Strategic levels 103 Communication in Recovery & Reconstruction 150 Sector-Wide Recovery and Reconstruction 105 Key Elements of Communication: Communication plan 151 Recovery, Environment and Disaster Risk Reduction 108 What information 151 Purpose 152 SESSION 7 111 MOBILISING AND MANAGING FINANCIAL RESOURCES FOR R&R Periodicity 152 Channels and medium of communication Funding Post-Disaster R&R 114 153 Monitoring of Communication 154 Introduction to Resource Mobilisation 114 Typical Sources of Post-disaster Funding 114 SESSION 10 155 External Sources