~YOF CITY CLERK'S DEPARTMENT VANCOUVER Access to Information File No. 04·1000-20·2016·377 November 4, 2016 I I Re: Request for Access to Records under the Freedom of Information and Protection of Privacy Act (the ~<Act") I I am responding to your request of October 7, 2016 for: I Access to all formal and information requests by all individuals and community i groups requesting a flag ceremony for Chinese National Day held on September 30, 2016. This includes all letters, emails and all correspondence sent to and from the City's Protocol Office, City Clerks Office, and to the City of Vancouver. All records relating to your request are attached. Some information in the records has been severed, (blacked out) under s.15(1 )(l) and s.22(1) of the Act. You can read or download the sections here: http: I /www.bclaws.ca/EPLibraries/bclaws new/document/ID/freeside/96165 00 Please note: there are severed sections of the FOI package that require translation; therefore, due to privacy concerns we are unable to review and release this information unless translated into English. Translation of those sections will require an additional charge. Under section 52 of the Act you may ask the Information 8: Privacy Commissioner to review any matter related to the City's response to your request. The Act allows you 30 business days from the date you receive this notice to request a review by writing to: Office of the Information 8: Privacy Commissioner, [email protected] or by phoning 250-387-5629. If you request a review, please provide the Commissioner's office with: 1) the request number assigned to your request (#04-1 000-20-2016- 377); 2) a copy of this letter; 3) a copy of your original request for information sent to the City of Vancouver; and 4) detailed reasons or grounds on which you are seeking the review. Please do not hesitate to contact the Freedom of Information Office at [email protected] if you have any questions. City Hall 453 West 12th Avenue Vancouver BC VSY 1V4 vancouver.ca City Clerk's Department tel: 604.873.7276 fax: 604.873.7419 Yours truly, Barbara J. Van Fraassen, BA Director, Access to Information City Clerk's Department, City of Vancouver Email: Barbara. van{raassen@vancouver. ca Telephone: 604.873.7999 Encl. :jb Page 2 of 2 From: "Zaixin Ma" · > To: "Zhang, Pearl" <[email protected]> Date: 9/27/2016 3:12:58 PM Subject: Agenda Attachments: 67th National Day Celebration=20160930.doc Dear Ms. Zhang, Attached file is the agenda of our event, thank you very much for your help. Best regards. City of Vancouver FOI Request #2016-377 67th National Day Celebration for the People’s Republic China Organized by The Canadian Alliance of Chinese Associations Date and Time: September 30, 2016 at 11:00am Venue: Vancouver City Hall, 453 W. 12th Avenue, Vancouver Celebration Program 10:00 Setup 10:50 All Guests arrive 11:00 Start 11:00-11:03 Escort the flag to flagpole (with background music) 11:03-11:06 Flag Raising (Madam Liu Fei, Ms. Deal Heather, Mr. Dianqi Wang) with National Anthem (Mr. Zhenjie Li) 11:06-11:09 Introduction of VIP Guests Mr. Zhiming Chen, Vice Chairman, Executive Committee of CACA 11:09-11:12 Opening Remarks Mr. Dianqi Wang, Chairman, Executive Committee of CACA 11:12-11:18 Greetings Madam Liu Fei, Consul General of The PR. China Ms. Deal Heather, Deputy Mayor of Vancouver City 11:18-11:21 Acknowledgement Mr. Rayman Wei, Vice Chairman, Executive Committee of CACA 11:21-11:26 Group photo 11:30 Go to Lunch Floata Seafood Restaurant, Chinatown, Vancouver 180 Keefer Street, Vancouver, BC City of Vancouver FOI Request #2016-377 From: "Matthews, Lesley" <[email protected]> To: "Deal, Heather" <[email protected]> Date: 9/29/2016 8:24:51 AM Subject: China Flag Raising Ceremony - Friday, September 30th at 11:00 am Attachments: Chinese National Day - Flag Raising Ceremony_2016.docx 67th National Day Celebration=20160930.doc Hi Deputy Mayor Deal, Thank you for coming back early from UBCM tomorrow to participate in the flag raising ceremony for the National Day Celebrations for the People’s Republic of China. Please find attached your draft speaking notes and the agenda for the flag raising ceremony. The ceremony starts at 11:00 am, but you are asked to arrive by 10:50 am if possible. Please note that there is no proclamation for you to read tomorrow. In the attached speaking notes, we have the phonetic spelling for you to say “Good Morning” and “Happy National Day” in Mandarin. You can also click on the link beneath the phonetic spelling to hear what it sounds like. My colleague, Pearl will also be on site tomorrow and can assist you with the pronunciation if necessary. Thank you, Lesley Lesley Matthews Chief, External Relations and Protocol City of Vancouver 453 West 12th Avenue Vancouver, British Columbia Canada V5Y 1V4 604.829.2039 604.362.3419 City of Vancouver FOI Request #2016-377 1 Chinese National Day - Flag Raising Ceremony Friday, September 30th @ 11:00 am North Lawn, City Hall Deputy Mayor Heather Deal - Speaking Notes (Chinese Consul General Lui Fei introduces DM Deal – see program) Chinese Translation (Good morning!) zao shung hao http://translate.google.cn/#zh-CN/en/%E6%97%A9%E4%B8%8A%E5%A5%BD Chinese Translation (Happy National Day!) guoh ching chiah kwai leh http://translate.google.cn/#zh-CN/en/%E5%9B%BD%E5%BA%86%E8%8A%82%E5%BF%AB%E4%B9%90 City of Vancouver FOI Request #2016-377 2 Thank you, Your Excellency. It is an honour to be here with you today. Welcome to Vancouver City Hall. I’d like to start by thanking the The Canadian Alliance of Chinese Associations for organizing this special celebration. We recognize that Vancouver is on the unceded homelands of the Musqueam, Squamish, and Tsleil-Waututh nations and we thank them for their hospitality. I’m so proud that the flag of the People’s Republic of China will be raised at Vancouver City Hall today! The National City of Vancouver FOI Request #2016-377 3 Flag of China will fly at City Hall to acknowledge not just the 67th Anniversary of the founding of the People’s Republic of China, but also to acknowledge the many contributions that members of our Chinese community have made to this country and our great city. Canada and China’s relationship has remained strong since the establishment of diplomatic relations in 1970. We share the values of open trade, and the importance of cultural and educational exchanges for our youth to experience each other’s country and people. We have over 400,000 residents in the Vancouver region of Chinese origin and Chinese is the second most spoken language in our city after English. These ties are reflected in the numerous twinning partnerships at the provincial and municipal levels. City of Vancouver FOI Request #2016-377 4 The City of Vancouver has enjoyed its sister city relationship with Guangzhou since 1985. The twinning was seen as an important door opener for the business community and a means of reuniting the Canadian Chinese and the Mainland Chinese communities. Since that time, our relationship with Guangzhou has grown stronger and stronger each year. We were honoured last year to host Mayor Chen in Vancouver. It was wonderful to show him around our city and show him how important Chinese culture is to the fabric of our multicultural community. I want to commend all the leaders in the Chinese community here today who have organized National Day festivities. Our city is grateful for your energy and commitment. City of Vancouver FOI Request #2016-377 5 National Days are unique opportunities for citizens both young and old, in communities both big and small, to come together and reflect on their country’s rich history and culture, and the exciting future that lies ahead. I have no doubt the Chinese community here in Vancouver and around the world will celebrate today in a very special way. Enjoy your National Day celebrations. City of Vancouver FOI Request #2016-377 67th National Day Celebration for the People’s Republic China Organized by The Canadian Alliance of Chinese Associations Date and Time: September 30, 2016 at 11:00am Venue: Vancouver City Hall, 453 W. 12th Avenue, Vancouver Celebration Program 10:00 Setup 10:50 All Guests arrive 11:00 Start 11:00-11:03 Escort the flag to flagpole (with background music) 11:03-11:06 Flag Raising (Madam Liu Fei, Ms. Deal Heather, Mr. Dianqi Wang) with National Anthem (Mr. Zhenjie Li) 11:06-11:09 Introduction of VIP Guests Mr. Zhiming Chen, Vice Chairman, Executive Committee of CACA 11:09-11:12 Opening Remarks Mr. Dianqi Wang, Chairman, Executive Committee of CACA 11:12-11:18 Greetings Madam Liu Fei, Consul General of The PR. China Ms. Deal Heather, Deputy Mayor of Vancouver City 11:18-11:21 Acknowledgement Mr. Rayman Wei, Vice Chairman, Executive Committee of CACA 11:21-11:26 Group photo 11:30 Go to Lunch Floata Seafood Restaurant, Chinatown, Vancouver 180 Keefer Street, Vancouver, BC City of Vancouver FOI Request #2016-377 From: "Zhang. Pearl" <[email protected]> To: Date: 10/6/2016 3:03:41 PM Subject: Councillor Kerry Jang Hi Zaixin, Councillor Kerry Jang's email is [email protected] . Thank you ! Pearl From: Zap on Ma ....._ ________..... Sent: Monday, October 03, 2016 4:34PM To: Zhang, Pearl Subject: Re: CACA sample document I got it, and thank you very much.