ORDINARY COUNCIL MEETING AGENDA Tuesday, 23 February 2016 to be held at Port Fairy Community Services Centre 16 Atkinson Street, Port Fairy Commencing 4.30pm Page 1 Page 2 Audio Recording of Council Meetings Please note: All open Council meetings will be audio recorded, with the exception of matters identified as confidential items in the agenda. This includes public participation sections of the meeting. Audio recordings of meetings will be held by the Council and made available to members of the public upon written request to the Council, with recordings to be kept for a period of seven years. By participating in open Council meetings, individuals consent to the use and disclosure of the information that they share at the meeting (including any personal/sensitive information), for the purposes of Council carrying out its functions. Individuals also consent to the disclosure of that information to any person(s) who applies/apply to the Council and is granted access to the audio recording of the meeting. INDEX Page # MANAGEMENT REPORTS Governance 1. Assemblies of Councillors .................................................................................................... 5 Community and Corporate Support 2. Performance Report ….………….....………………………………….…..…………………….. 9 3. 2016 Municipal Election Preparation ………….…………..………………………………..... 11 4. Local Government Amendment (Improved Governance Act 2015) …………………………... 15 5. Kindergarten Services Review ……………………………………………………….…………… 19 6. Festivals and Events Funding 2015/2016 (Round 4) …………………………………………... 25 Sustainable Development 7. Review of Council’s Waste Facilities …………………………………………….…….…….. 27 Planning Permit PL15/137 – 17 High Street, Macarthur - Use of premises as a bottle shop 8. and to sell liquor for consumption off premises (packaged liquor licence) building and works to extend building … ….……………………………………………………………….….............. 53 Planning Permit PL06/304.01 – Salt Creek Wind Energy Facility 9. Amendment Application…………………………………………………………………………..… 65 10. Port Fairy Surf Club Extension ……………………………………………………………………. 93 Planning Permit PL15/010 – 4 Hughes Avenue, Port Fairy – Building and works for 11. additions and alterations to Surf Club and reduction in car parking ………………………….. 97 Physical Services 12. Walkers Lane Former Quarry ……………………………………………………………………… 121 13. Koroit Croquet Club ……………………………………………………………………………….. 123 14. Mortlake Racecourse Reserve Committee of Management …………......…………………... 125 15. Port Fairy Folk Festival Commemorative Gates Proposal …………………………………….. 127 COUNCILLOR ITEMS 16. Mayoral & Councillors' Reports ………….…………………………………….…………………. 131 17. Councillor Notices of Motion 133 18. Personal Explanations ……..……………………………….………………………………..……. 135 19. Urgent Business ………….………………………………………………………………………… 137 CHIEF EXECUTIVE REPORT 20. Activities Report ………………………………………………………………………….. 139 TAPING OF COUNCIL MEETINGS Please note that today’s meeting is being audio recorded. This recording will be made available to any member of the public on written request to the Council. The record will be kept and be made available for a period of seven years. By participating in and addressing those present at the meeting, you consent to any information you disclose (including any personal information or sensitive information) being recorded, and that recording being made available to any person who applies to the Council and is granted access to the audio recording of the meeting Prayer Almighty God, we humbly beseech your blessing on the Council, direct and prosper its deliberations for the welfare of the people of the Moyne Shire. AMEN Apologies MOTION (if required) That an apology be received from Cr ……………………. Ordinary Council Meeting 23 February 2016 Page 1 Declaration of Interest Local Government Act 1989 Section 79 (2): A Councillor or member of a special committee who has a conflict of interest and is attending the meeting of the Council or special committee must make a full disclosure of that interest: (a) by either: (i) Advising the Council or special committee at the meeting of the details required under paragraph (b) and (c) immediately before the matter is considered at the meeting; or (ii) Advising the Chief Executive Officer in writing of the details required under paragraphs (b) and (c) before the meeting; and (b) Classifying the type of interest that has given rise to the conflict as either: (i) A direct interest: or (ii) An indirect interest and specifying the particular kind of indirect interest under Section 78, 78A, 78B, 78C,78D or 78E; and (c) Describing the nature of the interest; and (d) If the Councillor or member advised the Chief Executive Officer of the details under paragraph (a) (ii), the Councillor or member must make a disclosure of the class of interest only to the meeting immediately before the matter is considered at the meeting. Confirmation of Minutes Ordinary Council Meeting held on Wednesday, 27 January 2016 RECOMMENDATION That the Minutes of the Ordinary Council Meeting held on Wednesday, 27 January 2016 be confirmed. Ordinary Council Meeting 23 February 2016 Page 2 Public Participation Members of the public attending the monthly Council Ordinary Meeting may address the meeting in respect of either: a) any item listed in the business paper; or b) any other matter relevant to the activities and projects of the Council. Any person wishing to address the Council must submit details in writing of the nature of the issue / question they wish to raise by 12 noon on the Monday prior to the meeting day. The public participation segment for each meeting will be held at the beginning of the Council meeting commencing at 4.30 pm. Any matters raised at a public participation session will be considered by the Council at the subsequent Council meeting. The matters will be considered after the confirmation of minutes of previous meetings and be considered in the order they were raised at the public participation session. Public participation attendees registered at time of printing: Dr Steven Conte Proposed footpath - Powling Street, Port Fairy Mr Peter Coy Report # 09 Planning Permit PL06/304.01 Vivian Cook Report # 09 Planning Permit PL06/304.01 Mr David Allen Report # 09 Planning Permit PL06/304.01 Mr Chris Righetti Report # 09 Planning Permit PL06/304.01 Mr Ian Powell Report # 10 Port Fairy Surf Club Extension Mr Ian Powell Report # 11 Planning Permit PL15/010 Ordinary Council Meeting 23 February 2016 Page 3 Ordinary Council Meeting 23 February 2016 Page 4 GOVERNANCE 1. Assemblies of Councillors Presented by David Madden Report author Lesley Cook Attachment(s) Nil OFFICER'S RECOMMENDATION That Council receives and notes the records of the listed assemblies of Councillors covering the period 16 January 2016 to 12 February 2016. 19 January 2016 - Planning Site Visit, PL14/122 Matters considered Dunnes Road Winslow - 14 lot subdivision and construction of access to a Road 1 Zone. Councillors present Cr Doukas, Cr Goodall, Cr Keane, Cr Leutton, Cr Ryan Staff present Mr Moles, Mr Nield Conflict of Interest None declared. 19 January 2016 - Planning Site Visit, PL15/076 Matters considered 330 Grassmere Road, Grassmere - use and development of land for animal keeping and animal training (racing dogs). Councillors present Cr Doukas. Cr Goodall, Cr Keane, Cr Leutton, Cr Ryan Staff present Mr Moles, Mr Nield Conflict of Interest None declared. 19 January 2016 - Planning Site Visit, PL15/165 Matters considered 903 Koroit-Woolsthorpe Road, Woolsthorpe - Use and Development of a dwelling in the Farming Zone Councillors present Cr Doukas. Cr Goodall, Cr Keane, Cr Leutton, Cr Ryan Staff present Mr Moles, Mr Nield Conflict of Interest None declared. Ordinary Council Meeting 23 February 2016 Page 5 Governance Assemblies of Councillors (cont'd) 2 February 2016 - Planning Site Visit, PL15/172 Matters considered 82 Bank Street, Port Fairy Councillors present Cr Doukas, Cr Goodall, Cr Keane, Cr Parker, Cr Ryan, Cr Wolfe Staff present Mr Moles, Ms Power Conflict of Interest None declared. 3 February 2016 - Halladale Black Watch and Speculant project Community Engagement Committee(CEC) meeting Matters considered Gas pipeline construction update. Infrastructure construction progress – wellsite. Overview of Origin’s existing wellheads in the Nirranda district, the regulatory regime that is in place. Proposed usage for the former accommodation campsite, and requirement for Permit amendment. Councillors present Cr Doukas, Cr Parker, Cr Wolfe Staff present Ms Askew-Thornton Conflict of Interest None declared 9 February – Planning Site Visit, PL15/137 Matters considered 17 High Street, Macarthur General Store - use of premises as a bottle shop and to sell liquor for consumption off premises (packaged liquor licence), building and works to extend building. Councillors present Cr Doukas, Cr Goodall, Cr Keane, Cr Leutton, Cr Parker, Cr Ryan, Cr Wolfe Staff present Ms Grainger, Ms Castley Conflict of Interest Cr Wolfe has background involvement in liquor licencing approvals. 9 February – Grassmere Hall, Councillor Workshop Matters considered Planning Permit PL15/010 – 4 Hughes Avenue, Port Fairy - Building and works for additions and alterations to Surf Club and reduction in car parking Planning Permit PL06/304.01 – Salt Creek Wind Energy Facility Amendment Application PRESENTATION – Revenue Strategy Councillors present Cr Doukas, Cr Goodall, Cr Keane, Cr Leutton, Cr Parker, Cr Ryan, Cr Wolfe Staff present Mr Madden, Mr Greenberger, Mr Moles, Mr Robertson Conflict of