PRE-CHAMPIONSHIP MANUAL Table of Contents Introduction ................................................................................................................5 NCAA Staff Contact Information ................................................................................6 Sports Committee Contact Information .......................................................................6 Regional Alignment ......................................................................................................6 Regional Advisory Committee Information ................................................................6 Important Dates ............................................................................................................9 Date Calculation Formula ............................................................................................9 Dates and Sites .............................................................................................................9 Concussion Management .............................................................................................9 Division III Philosophy ..............................................................................................10 Equipment ...................................................................................................................10 Ethical Behavior By Coaches ....................................................................................10 Religious/Commencement Conflicts Policy ..............................................................11 Rules ...........................................................................................................................11 Sponsoring Institutions ...............................................................................................11 Uniforms .....................................................................................................................12 Certification of Eligibility/Availability ......................................................................13 Championship Structure .............................................................................................13 Score Reporting ..........................................................................................................13 Polls/Rankings ............................................................................................................14 Championship Selection .............................................................................................14 Automatic-Qualifying Conferences ..........................................................................16 Site Selection Criteria and Process ............................................................................17 Video board Questionnaire. ........................................................................................19 Introduction During the 2011-12 academic year, the Association will sponsor 89 national championships, of which 42 are for men, 44 are for women, and three are for both men and women. Among the men’s championships, three are National Collegiate Championships, 13 are Division I championships, 12 are Division II championships and 14 are Division III championships. Among the women’s championships, four are National Collegiate Championships, 13 are Division I championships, 13 are Division II championships and 14 are Division III championships. The combined men’s and women’s championships are National Collegiate Championships. A pre-championship manual is produced for each NCAA championship and posted on the NCAA Online website (www.ncaa.org). The manual is divided into two sections: General Administration and Determination of Championship Participation. Championships Information THE NATIONAL COLLEGIATE ATHLETIC ASSOCIATION P.O. Box 6222 Indianapolis, Indiana 46206-6222 317/917-6222 http://www.ncaa.org September 2011 NCAA, NCAA logo and NATIONAL COLLEGIATE ATHLETIC ASSOCIATION are registered marks of the Association and use in any manner is prohibited unless prior approval is obtained from the Association. 4 5 The advisory committees should be representative of a cross section of the region’s membership and reflect a Women’s Volleyball General Administration broad geographical distribution. The following guidelines will be used by sports committees when appointing regional advisory committees: NCAA Staff Contact Information • Advisory committees should consist of a minimum of three members. Jan Gentry • Each conference sponsoring the respective sport should be represented, if possible, without creating Assistant Director of Championships disproportionate representation; however, more than one individual may represent the same conference. NCAA • At least one person should represent independent institutions, if the number of independent institutions in a P.O. Box 6222 region warrants such representation. Indianapolis, Indiana 46206-6222 Individuals whose institutions belong to both the NCAA and NAIA shall not participate as members of NCAA Phone: 317/917-6222 regional advisory committees in decisions regarding NCAA championships if their institution declares its intention Fax: 317/917-6237 to participate in the NAIA championship only. Email: [email protected] Championships Information In accordance with Constitution 4.02.3, all advisory committee members must receive a regular salary from a Nancy O’Hara member institution or organization for the performance of a regular staff function representing at least 50 percent Phone: 317/917-6222 of the normal workload for a staff member at that institution or conference. Email: [email protected] Terms of regional advisory committee members will be limited to three consecutive years. A member may be reappointed only after having been off the committee for three consecutive years. Sports Committee Contact Information Regional advisory committee members may not participate in discussions or vote on decisions affecting their [Reference: Administration and Management in the Division III General Section and Bylaw 31.1.1 in the NCAA Division own teams or individuals, but they need not be removed from or replaced on regional telephone conferences at any III Manual.] point. The NCAA Division III Women’s Volleyball Championship is under the control, direction and supervision of the Members of the 2011 regional advisory committees are: NCAA Division III Women’s Volleyball Committee. Current members of the committee are: Central Tim Byram, Endicott College Mike Lester, Saint Mary’s University of Minnesota, chair Mike Lester, Saint Mary’s University of Minnesota, chair Tom Ackerman, Greenville College Jonathan Penn, Vassar College April Elsbernd, University of Dubuque Nicole Hess, College of St. Benedict Pam Samuelson, Susquehanna University Beth Wilmeth, Northwestern College Kandis Schram, Maryville College (Tennessee) Kristen Smith, Kalamazoo College Great Lakes Kristen Smith, Kalamazoo College, chair Erin Sullivan, University of Wisconsin, Stout Ray Costa, Marietta College Mari Winter, University of Redlands Sarah Davis, College of Wooster Sue Hozak, Saint Vincent College Regional Alignment Tami Miller, Anderson University (Indiana) Amber Warners, Calvin College All members of a conference will be placed in the same region for evaluation purposes, unless the Championships Committee has granted an exception. The Allegheny Mountain Collegiate Conference, American Southwest Mid-Atlantic Conference, North Eastern Athletic Conference, Southern Collegiate Athletic Conference and the University Pamela Samuelson, Susquehanna University, chair Athletic Association have been granted exceptions. Members of these conferences shall be placed in their natural Harleigh Chwastyk, Swarthmore College geographic regions for evaluation purposes. Heather Pavlik, Juniata College Phil Pisano, Pennsylvania State Univ. Erie, the Behrend College Chuck Sack, Neumann University Regional Advisory Committee Information Judi Tobias, Messiah College [Reference: Bylaw 21.4.1.4 in the NCAA Division III manual.] Beth Ann Wilson, Marymount University (Virginia) Michele Zabinski, DeSales University An advisory committee in each of the eight sport regions shall assist the Division III Women’s Volleyball Committee in the evaluation of teams throughout the season. Conference commissioners shall appoint conference representatives on the regional advisory committees. Regional advisory committees are advisory only and may submit recommendations; however, the final authority for the ranking and selection of teams to the championships rests with the sports committees. 6 7 Midwest Important Dates Erin Sullivan, University of Wisconsin, Stout, chair Wednesday, August 10—Deadline for institutions to submit their complete schedules online. Katie Carrier, Ripon College Bruce Meredith, Wisconsin Lutheran College Monday, October 10—Bid materials available on www.ncaa.org. Leanne Ulmer, Carthage College Kim Wudi, University of Wisconsin, Eau Claire Wednesdays, October 20 and 27 and November 3—Published rankings. New England Monday, October 24 (5 p.m. Eastern time)—Deadline for submitting proposed budgets and bid materials to Tim Byram, Endicott College, chair serve as a host institution for a 2011 regional championship. Katrina Dagan, Maine Maritime Academy Sheila Gisbrecht, Elms College Tuesday, November 1 (1 p.m. Eastern time)—Conference call with institutions that submitted bids to host Craig Kolek, Rivier College regional championships. Greg Poole, Western Connecticut State University Jim Seavey,