Cambridge Community Board 3 February 2020 - Agenda Cambridge Community Board 3 February 2020 Kaipaki Room, Waipa District Council, 23 Wilson Street, Cambridge S Milner (Chairperson), J Davies-Colley, Councillor E Andree-Wiltens, E Badger, J Goddin, A MacKay, M Montgomerie, Councillor G Webber 03 February 2021 06:00 PM Agenda Topic Page 1. Apologies 3 2. Disclosure of Members' Interests 4 3. Late Items 5 4. Confirmation of Order of Meeting 6 5. Public Forum 7 6. Confirmation of the Minutes of the Previous Meeting 8 6.1 Minutes of the Previous Meeting 9 7. Proposed Kerbside Food Scrap Collection 14 8. Quarterly Reports 18 8.1 Community Services Quarterly Report 19 8.2 Water Services Quarterly Report 33 9. Community Advisors 50 10. Treasury Report 52 11. Notice of Motion 57 12. 2021 ANZAC Day Services Budget 59 13. 2021 Sister Cities Conference 61 14. 2021 Community Boards Conference 64 15. Board Members' Reports from Meetings Attended on Behalf of the Cambridge Community 68 Board 1 Cambridge Community Board 3 February 2020 - Agenda 16. Date of Next Meeting 69 2 Cambridge Community Board 3 February 2020 - Apologies To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Apologies A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board. For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s). 3 Cambridge Community Board 3 February 2020 - Disclosure of Members' Interests To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Disclosure of Members’ Interests Members are reminded to stand aside from decision making when a conflict arises between their role as an elected member and any private or external interest they may have. 4 Cambridge Community Board 3 February 2020 - Late Items To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Late Items Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content. 5 Cambridge Community Board 3 February 2020 - Confirmation of Order of Meeting To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Confirmation of Order of Meeting 1 RECOMMENDATION That the order of the meeting be confirmed. 6 Cambridge Community Board 3 February 2020 - Public Forum To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Public Forum Public forums are designed to enable members of the public to bring matters, not necessarily on the meeting’s agenda, to the attention of the local authority. In the case of a community board any issue, idea or matter raised in a public forum must fall within the terms of reference of that body. Requests to attend the public forum must be to the Governance Team ([email protected]) at least one clear day before the meeting. Requests should outline the matters that will be addressed by the speaker. A period of up to 30 minutes will be available for the public forum at each scheduled community board meeting. Speakers can speak for up to five (5) minutes. No more than two speakers can speak on behalf of an organisation during a public forum. At the conclusion of the presentation elected members may ask questions of speakers. Questions are to be confined to obtaining information or clarification on matters raised by a speaker. Following the public forum no debate or decisions will be made at the meeting on issues raised during the forum unless related to items already on the agenda. 7 Cambridge Community Board 3 February 2020 - Confirmation of the Minutes of the Previous Meeting To: The Chairperson and Members of the Cambridge Community Board From: Governance Subject: Minutes of the Previous Meeting 1 SUMMARY To confirm the minutes of the ordinary meeting held 2 December 2020. 2 RECOMMENDATION That the minutes of the meeting held 2 December 2020, as circulated with the agenda, be confirmed as a true and correct record of proceedings. 8 Cambridge Community Board 3 February 2020 - Confirmation of the Minutes of the Previous Meeting Minutes for Cambridge Community Board 2 December 2020 02/12/2020 | 06:00 PM - 12:00 AM - NZST Present S Milner (Chairperson); J Davies-Colley; Councillor E Andree-Wiltens; E Badger; J Goddin; Alana MacKay; M Montgomerie; Councillor G Webber Attendees Gary Knighton, Manager Strategic Partnerships Bryan Hudson, Manager Transportation Dawn Inglis, Group Manager Service Delivery Regan Schoultz, Communication Advisor Amber Diprose, Event & Marketing Advisor Richard Hill, Cambridge Racquets Club Tennis Committee Sarah Ulmer Public Apologies There were no apologies Disclosure of Members' Interests No were no disclosures of interest Late Item Streets for People Under 9.12 of the Standing Orders the Cambridge Community Board can discuss items of business not the agenda, which cannot be delayed as long as there is good reason the item was not included in the agenda and cannot be delayed to the next meeting. Minutes for Cambridge Community Board 2 December... | 1 10526437 9 Cambridge Community Board 3 February 2020 - Confirmation of the Minutes of the Previous Meeting The Streets for People project could not be delayed to the February 2021 meeting as the project is getting underway. An update for the Cambridge Community Board is to be provided to let the board know where the project is at before it goes out to the wider community. There was no decision to be made on this item. Confirmation of Order of Meeting RESOLVED 5/20/118 That the order of the meeting be confirmed with the late item included after the Inwards Correspondence due to availability of presenters. Andree-Wiltens/Goddin Public Forum Richard Hill of the Cambridge Racquets Club Tennis Committee, asked for support from the Cambridge Community Board to upgrade the public tennis court on the corner of Thornton Road and Albert Street, which is owned by Council. Confirmation of the Minutes of the Previous Meeting The minutes of the previous meeting held 4 November 2020 were included in the agenda. RESOLVED 5/20/119 That the minutes of the meeting held 4 November 2020, as circulated with the agenda, be confirmed as a true and correct record of proceedings. MacKay/Badger Covid-19 Recovery An update on Covid-19 Recovery was included in the agenda. Gary Knighton, Manager Strategic Partnerships answered questions from the board members. RESOLVED 5/20/120 That the report titled ‘Update on COVID-19 Recovery’ (document number 10521403) of Gary Knighton, Manager Strategic Partnerships, be received. Badger/Andree-Wiltens Quarterly Report The Transportation Quarterly Report was included in the agenda. Bryan Hudson, Manager Transportation answered questions from the board members. Minutes for Cambridge Community Board 2 December... | 2 10526437 10 Cambridge Community Board 3 February 2020 - Confirmation of the Minutes of the Previous Meeting RESOLVED 5/20/121 That the Transportation Report (document number 10500910) of Bryan Hudson, Manager, Transportation be received Goddin/Webber Inwards Correspondence A letter regarding the Hamilton Road cycleway was included in the agenda. Dawn Inglis, Group Manager Service Delivery, explained that she had met with Sarah previously and had discussions with Councillors on the funding of the wider cycleway network. Bryan Hudson, Manager Transportation, also answered questions for clarity on the project and provided some results of the survey regarding the possibility of turning some roads into cul de sacs for the cycleway. Delegate Sarah Ulmer also answered questions from the community board on the letter. RESOLVED 5/20/122 That the Cambridge Community Board receive the correspondence from Sarah Ulmer, Aidan Boswell and Kellie Ellis (Document 10520302) and the Council Workshop – Urban Mobility Business Case and Hamilton Road Cycleway presentation of Erik Van Der Wel, Programme Engineer Transportation (Document 10472266). Milner/Andree-Wiltens Late Item Regan Schoultz, Communications Advisor, and Sarah Ulmer updated the Community Board on the Streets for People project that has been designed to provide safer passageways for students of Cambridge Primary School, Cambridge Middle School, Cambridge East School and Cambridge High School to travel to and from school. Pathways have been designed and will be implemented as a trial when school starts in the new year. Welcome to Town Signage Amber Diprose, Events & Marketing Advisor, presented the town entrance design concepts, included in the agenda, and answered questions from members of the Community Board. Minutes for Cambridge Community Board 2 December... | 3 10526437 11 Cambridge Community Board 3 February 2020 - Confirmation of the Minutes of the Previous Meeting RESOLVED 5/20/123 That the Cambridge Community Board a) Receive the information contained in the report ‘Welcome to Town Signage Replacement’ (Document 10518987) of Amber Diprose, Event and Marketing Advisor; b) Approve Option 1 as outlined in Options and Assessment section of the report; c) Allocate $5,693.04 plus GST from the discretionary fund, with any unused money being returned to uncommitted funds; d) Approve Council’s Communication and Engagement department to complete this project on the community board’s behalf.