BID DOCUMENTS, CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS AND PLANS FOR CITY OF LEANDER Landscape Planting and Irrigation for Crystal Falls Parkway Medians Prepared For: City of Leander 200 W. Willis Street Leander, Texas 78641 9-28-2017 Brandon Hay, PLA Prepared By: Halff Associates, Inc. August 10, 2017 CITY OF LEANDER CONTRACT DOCUMENTS -- TABLE OF CONTENTS LANDSCAPE PLANTING AND IRRIGATION FOR CRYSTAL FALLS PARKWAY MEDIANS Document Number Title BIDDING REQUIREMENTS, CONTRACT FORMS, AND CONDITIONS OF THE CONTRACT Bid Instructions 00020 Invitation for Bids 00200 Instructions to Bidders Bid Forms 00300 Statement of Bidders Experience 00410 Bid Form 00430 Bid Bond Agreement 00520 Agreement Bonds and Certificates 00610 Performance Bond 00615 Payment Bond General Conditions 00700 Standard General Conditions of the Construction Contract Technical Specifications Refer City of Austin Standard Specifications unless otherwise provided and/or noted on construction plans. Applicable Specifications include/not limited to: Document No. Title 329300 Planting SEC02810 Irrigation 110S Street Excavation 402S Controlled Low Strength Material 430S P.C. Concrete Curb and Gutter 431S Machine Laid Portland Cement Concrete Curb and Gutter 501S Jacking and Boring Pipe 510 Pipe 803S Barricades, Signs, and Traffic Handling Construction Drawings L0 – L1 Landscape Notes & Details, Overall Plan L2.0 – L18 Planting Plan Segment L19 – L20 Irrigation Notes, Details, & Area Plan C1 – C8 Civil Plans Location Map PROJECT SITE INVITATION TO BID The City of Leander, hereafter called OWNER is requesting sealed written Bids for furnishing all labor, materials, equipment, supervision and performing all Work required for the following project: CITY OF LEANDER – LANDSCAPE PLANTING AND IRRIGATION FOR CRYSTAL FALLS PARKWAY MEDIANS The work consists of constructing two (2) new roadway medians and installing landscape and irrigation along the existing E. Crystal Falls Parkway. The construction budget has been set at $576,555. Bid Documents for this project may be obtained at the City of Leander’s website, www.leandertx.gov/rfps or at www.planengine.com Please contact Joy Simonton at the City of Leander at (512) 528-2730 for further assistance. Sealed Bids addressed to the City of Leander and marked "Landscape Planting and Irrigation for Crystal Falls Parkway Medians" will be received until 3 pm Central Standard Time on October 26, 2017 at the office below: City of Leander Attn: Joy Simonton, General Service Manager 200 W. Willis Leander, Texas 78641 Proposals will be opened publicly and bid prices read aloud by the OWNER’s representative. Bids received after the specified time may be returned unopened. The OWNER’s representative opening the Bids shall establish the official cut-off time for receiving the Bids. The prices and terms of the bid must be made on the forms included in this Bid Document. Bids must be accompanied by a bid bond with Power of Attorney attached or cashiers check of five percent (5%) of the total amount bid (sum of all bid items) made payable to the City of Leander, as provided in Section 00200, Instructions to Bidders. Performance and payment bonds, when required, shall be executed on forms furnished by OWNER. Each bond shall be issued in an amount of one hundred percent (100%) of the Contract Price by a solvent surety company authorized to do business in the State of Texas, and shall meet any other requirements established by law or by OWNER pursuant to applicable law. Minimum insurance requirements are specified in Section 00700, General Conditions, and Section 00800, Supplementary General Conditions. A bidder who believes the Contract Documents to contain an error or unclarity may make an inquiry to Joy Simonton, of City of Leander at (512) 528-2730. An addendum will be issued if OWNER’s staff deems that the Contract Documents require correction or clarification. The OWNER may, on its own initiative, issue Addenda before the Bid opening and, if necessary, delay the Bid opening to ensure that bidders have had sufficient time to consider the Addenda. A Bid which, in the opinion of OWNER’s staff, deviates significantly from the Contract Documents, and which has not been clarified through a written Addendum prior to Bid submittal deadline, shall be considered an exception to the Contract Documents and grounds for the Bid to be rejected. Bidders should read and understand all terms and conditions contained in these Contract Documents. Contract Time is of the essence and all Work shall be substantially completed within ninety days (90) Calendar Days and finally completed within one hundred and 10 (110) Calendar Days after the Notice to Proceed. Construction to be completed prior to Thursday, March 1st, 2018. Liquidated damages are five hundred ($500.00) Dollars per Calendar Day. OWNER reserves the right to reject any or all Bids and to waive any informalities and irregularities in Bids received. City of Leander – Landscape Planting and Irrigation for Crystal Falls Parkway Medians Invitation for Bids Page 1 of 1 INSTRUCTIONS TO BIDDERS TABLE OF CONTENTS Page Article 1 – Defined Terms ................................................................................................................................. 2 Article 2 – Copies of Bidding Documents .............................................................................................................. 2 Article 3 – Qualifications of Bidders ....................................................................................................................... 2 Article 4 – Examination of Bidding Documents, Other Related Data, and Site ............................................. 3 Article 5 – Pre-Bid Conference ................................................................................................................................ 4 Article 6 – Site and Other Areas .............................................................................................................................. 4 Article 7 – Interpretations and Addenda ............................................................................................................ 5 Article 8 – Bid Security ..................................................................................................................................... 5 Article 9 – Contract Times ................................................................................................................................ 5 Article 10 – Liquidated Damages ............................................................................................................................ 5 Article 11 – Substitute and “Or-Equal” Items ........................................................................................................ 5 Article 12 – Subcontractors, Suppliers and Others ........................................................................................... 6 Article 13 – Preparation of Bid .......................................................................................................................... 6 Article 14 – Basis of Bid; Comparison of Bids ................................................................................................. 7 Article 15 – Submittal of Bid ............................................................................................................................ 8 Article 16 – Modification and Withdrawal of Bid ............................................................................................ 8 Article 17 – Opening of Bids ............................................................................................................................. 8 Article 18 – Bids to Remain Subject to Acceptance .............................................................................................. 8 Article 19 – Evaluation of Bids and Award of Contract ................................................................................... 9 Article 20 – Contract Security and Insurance ...................................................................................................... 10 Article 21 – Signing of Agreement ...................................................................................................................... 10 Article 22 – Sales and Use Taxes .................................................................................................................... 10 City of Leander – Landscape Planting and Irrigation for Crystal Falls Parkway Medians Instructions to Bidders Page 1 of 9 ARTICLE 1 – DEFINED TERMS 1.1 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below: A. Issuing Office – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered. ARTICLE 2 – COPIES OF BIDDING DOCUMENTS 2.1 Complete sets of the Bidding Documents in the number and for the nonrefundable sum, if any, stated in the advertisement or invitation to bid may be obtained from the Issuing Office. 2.2 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer/Design Consultant assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. 2.3 Owner and Engineer/Design Consultant, in making copies of Bidding Documents available on the above terms, do so only for the purpose of