Meeting & Event Resource Guide Hilton Villahermosa & Conference Center Our goal is to be Best to Do Business With. There are various stages when we interact with you, the customer. They are: solicitation and marketing, sales and booking, pre- planning, on-site and post-event. Through each of these stages, we focus on the following touch points: creativity, consistency, communication, flexibility and image. To aid you in the planning process, we have compiled the following hotel information. It is a pleasure to assist you with coordinating the many details that are necessary for making the perfect meeting, convention or event a success. Please note that all pricing is subject to change. We look forward to supporting you in planning a successful event. Hilton Villahermosa & Conference Center Adolfo Ruiz Cortines Ote. Km.12.8 Villahermosa, Tabasco, Mexico 86280 www.villahermosa.hilton.com Table of Contents General Information • Hotel Overview • Guest Room diagrams with specifications • Suite Information and Descriptions Function Space and Banquets • Function Space Diagrams with specification • Catering Menu’s available separately Spa • Information Resource Information • Hotel specifics listed alphabetically Forms • Amenity Request Form • Credit Application • Credit Card Authorization • Electrical Form • Miscellaneous request form • Planning Checklist 2 GENERAL INFORMATION Discover luxury in Hilton Villahermosa & Conference Center, conveniently located less than one mile from Villahermosa International Airport and just 10 minutes from downtown, offering the very best accommodations and the finest amenities among Tabasco, Mexico luxury hotels. The Hilton Villahermosa Hotel and Conference Center boasts an ultra luxurious Executive Floor, 220 elegant guestrooms and suites and more than 26,493 square feet of function space, perfect for weddings, corporate retreats, family reunions and events of all sizes and types. Check into your beautifully-appointed room to experience incredible features to make your stay enjoyable. 3 Rooms Suite Our spacious Suites boast exquisite bathrooms with Jacuzzis, separate showers and double vanities. Guests of our Suites enjoy privileges at our Executive Lounge where Continental Breakfast is served every morning and wine and hors d´oeuvres every afternoon. King Guestroom Our King Guestrooms feature contemporary décor and an expansive living space 4 Double Guestroom Ideal for both family and business travelers, our Double Guestrooms provide plenty of privacy and living space. Your deluxe hotel accommodations include: • High-Speed Internet access - to stay connected • Hilton logo robes and slippers - for the utmost in comfort • Hilton Serenity Collection™ of bedding - for restful slumber • Luxury granite bathrooms with rain shower - to refresh and invigorate • Neutrogena bath and personal accessories - to pamper your senses • Spacious work desk with three phones - to accomplish important work Travel Mexico to experience the ultimate rainforest vacation at Hilton Villahermosa Hotel & Conference Center. Take a break from work or gather the kids together for a visit to La Venta archaeological site or famous Palenque , Mexico, known for its historical significance as an ancient Mayan city. Business travelers will also find the location convenient with access to many city and state government offices and major corporations including PEMEX, all within 15 minutes from this hotel in Tabasco, Mexico. In addition to entertainment opportunities in the surrounding area, this hotel is ideal for relaxing vacations, provides wonderful onsite features to complement your stay. • Two lighted tennis courts - to unwind and relax • 26 meeting rooms for 10-1000 attendees - for successful destination meetings • Full-service spa - rejuvenating treatments for mind and body • Swimming and Jacuzzi® complex - to soak in the tropical sun • A delectable onsite restaurant and two bars, including a pool bar - for tempting meals and refreshing cocktails • Well-equipped fitness center - to stick to your exercise routine 5 Find delight in our great accommodations, amenities designed to pamper and first-class service in a breathtaking locale amid more than five acres of lush landscaping with easy access to surrounding points of interest. Travel should take you places™. FUNCTION SPACE AND BANQUETS Over 26,493 square feet of technologically advanced space for meetings, conventions, events and work sessions, plus ample pool deck area and spacious grounds. Includes 26 flexible meeting rooms accommodating from ten to 1,000 attendees, outstanding personnel, a separate 900-space parking lot and a private business center dedicated to highly successful conferences and events. • Catering Menu’s available separately. SPA The state’s newest and most comprehensive Spa for contented relaxations, treatments and rejuvenation. Steam and massage rooms, professional staff and products are sure to restore mind and body for any mental or physical activity one encounters. 6 RESOURCE INFORMATION Advertising Opportunities Affiliates Airline Information Amenities Americans with Disabilities (ADA) Audio/Visual Automated Teller Machines Baby-Sitting Services Balloons Banks Banquet Beverage Selection Banquet Curfews Banquet Equipment Banquet Menu Selection Banquet Terms and Conditions Bell Services Billing Box Lunches Business Center Bus/Bus Companies Car Rental Agencies Cash Paid Outs Cash Paying Guests Celebrity/ Dignitary Visits Changing Facilities/Day Use Check-In and Checkout Coffee Maker Concierge Convention Center Corkage Credit Cards Credit Policy Currency Exchange Dance Floor Decorations Destination Management Companies (DMC) Deposits Diagrams Dietary Requirements Directions to the Hotel Doctors on Call Drug Stores Dry Cleaning eEvents 7 Electrical Elevators Emergency Procedures Environmental Commitment Exhibits Fax Machines Fax Numbers Fire Codes Fitness Center Floral/Florist General Manager Gift Certificates Gift Ideas Gratuities Group Check-In, Arrival and Departures Guest List Manager Guest Rooms Guest Room Deliveries Guest Service Hotline HHonors Floor Hospitality Desks Hospitality Suites Functions Hotel Facts/History Hotel Map Housekeeping In Conjunction With (ICW’s) Indemnification In-Room Dining Interpretation/Translation Services Internet Services Key Cards Key Hotel Contacts Kosher Labor Laundry/Valet Linen Selection Liquor Laws Load-In/Load Outs (Production, Decor, & Staging) Loading Dock Local Information Lost and Found Luggage Storage Manager on Duty (MOD) Mail Services Massage Therapy Master Accounts 8 Medical Facilities/Services Meeting Room Set Standard Newspapers/Publications Office Equipment/Supplies Package Room Parking Personalized Group Web Page Pets (policies) Photography Pianos Pools Post-Convention Meeting Post Event Report Posting of Events Pre-Convention Meeting Production Guidelines Production Crew Meals Public Transportation Pyrotechnics Registration Assistance Registration Desks Reservations (RAPID!) Restaurants/Lounges Restaurant Reservations Restrooms Resumes Rigging Ropes/Stanchions Rooming Codes/Rooming Lists Safes/Safe Deposit Boxes Security Shipping and Receiving Shopping Signage/Banners Site Inspection/Pre-planning Smoking Sound System Spa Special Meal Requests Storage Suites Sunrise/Sunset Taxes Taxicabs Team Member Recognition Telephones/Telecommunications 9 Tents Tours/Sightseeing Tuxedo/Formalwear Voice Mail Weather Wheelchairs Wired Payment Worship Services 10 ADVERTISING OPPORTUNITIES The hotel offers groups and their affiliates opportunities to sponsor/advertise during the specified dates of the meeting/exhibit. Your Event Services manager will provide detailed information and can discuss other ideas not listed below: Logo products, e.g., keycards, cocktail napkins, box lunch to go, etc. Video Channel Plasma Screens Banners/Signage We display all events taking place in meeting rooms in screen located in the main lobby. Back to Resource Information AFFILIATES Groups meeting in conjunction with a conference, but not part of the official convention program who require meeting space will work directly with our Event Services Department. All meeting space, if available, will be at the hotel’s normal prevailing room rental rates and will be subject to the hotel’s standard contract terms and conditions. A listing of all affiliates should be sent to the hotel no later than 90 days prior to the actual event, so that they can be individually contacted by the Catering/Event Services Department to set up food, beverage and billing arrangements. Back to Resource Information AIRLINE INFORMATION Airline Phone Aeromexico 018000214000 Aviacsa 993 3 16 57 00 01800 0062200 Aerocalifornia 993 3 16 80 00 Aeromar 993 3 56 00 07 Volaris 01-800-7VOLARIS The information given applies only when dialing from Mexico. Airport Information The nearest airport is the International Airport Carlos Rovirosa Perez. Located 3 minutes from the Hilton Villahermosa & Conference Center . Shuttle available Hotel/Airport/Hotel on a complimentary basis. Webpage: http://www.asur.com.mx/asur/ingles/aeropuertos/villahermosa/villahermosa.asp Informative Email: [email protected] Phone: 3 56 01 58 and 3 56 01 56 11 Back to Resource Information AMENITIES The Room Service department is happy to service your group gift and amenity needs. You may choose from the list of amenities below or advise your Catering/Event Manager of your specific preferences or budgeting guidelines. All amenity pricing excludes state sales tax, gratuity, and delivery fee. Room service