THE INTERNATIONAL CAT ASSOCIATION, INC. 2011 Winter Board Meeting February 21-22, 2011 Harlingen, Texas Open Session - 8:30AM-Noon January 21, 2011, Friday, 8:30AM ACTION TIME PAGE Welcome and Call to Order Fisher Verbal 8:30-9:15AM 1. Roll Call Fisher Verbal - 2. Welcome to new members Board Verbal - 3. Fiduciary responsibility Schiff Verbal - Consent Agenda 9:15-9:20AM 1. Legislative Report Bangle Accept .......... to be furnished 2. Future Annuals, Semi-Annuals EO Accept .................... 5 3. Minutes, Corrections/Additions EO Approve - Governance 9:20-10:15AM 1. President’s Report Fisher Inform - 2. Follow Up Report EO Discuss ..................... 6 3. Nomination for TICA Treasure Hogan Approve - 4. Request for Special Breed Award Rose Approve - Break - 10:15AM – 10:30AM Fiduciary 10:30AM-Noon 1. FY 2010 Audit Report EO Accept ..................... 7 2. TICA Financials Winter EO Accept .................... 19 3. TICA P&L Budget v Actual EO Accept .................... 26 4. TICA P&L Budget Performance EO Accept .................... 32 5. Set Winter Meeting reimbursements BOD Approve - 6. Fees Comparisons BOD Discussion/Action............ 38 Lunch: Noon–1:30PM Tours and Briefings - Executive Office - 1:30-5:00PM 1 2011 Winter Meeting Agenda, Page 1 Open Session: 9:00AM-Noon January 22, 2011, Saturday, 9AM ACTION TIME PAGE PROPOSALS Standing Rules 9:00-10:00AM 1. Standing Rules 1019.2 Fisher Discuss .................... 41 Breeds 10:00-10:45AM 1. Napoleon Gardner Approve ................... 42 2. Highlander (to be presented) Lively Approve ................... 53 3. Minskin Report McSorley Accept .................... 58 4. Sokoke Report Schafer-Russell Accept............................... 59 5. Savannah Championship Standard Strait Approve ................... 62 Break - 10:45AM – 11:00AM Administrative 11:00AM B Noon 1. Club Names Wood Discuss with TICA in the name................................................... 68 2. Cattery Names not Used EO Discuss (Last 10 years)............................................... to be furnished 3. Notification of clerks BOD Discuss concerning errors - 4. Report on work from EO Discuss members/non-members........................................ to be furnished Lunch: NOON - 1:30PM Executive Session - 1:30-3:00PM Break: 3:00 - 3:15PM Open Session - 3:15-5PM Strategic Discusssions 1. Standing Committees Fisher Discuss .................... 69 2. Yearbook Discuss - Directors’ Open Forum 1. Judging Administrator Assistant National Awards Lopez Discuss .................... 71 2. TICA U Update Rose Discuss .................... 72 Demographics Report Hart Discuss 73 3. Regional Funds Reporting Rose Discuss .................... 72 4. Mentor Program Report Tullo Discuss .................... 80 5. Getting new Exhibitors Discuss......................- 2 2011 Winter Meeting Agenda, Page 2 SUPPLEMENTAL AGENDA 1. 2010-2011 Show Season Detail Report ......................................... 91 2. 2010-2011 Show Season Fee Balance Report ................................... 94 3. Title Confirmation Report .................................................... 95 4. Title Confirmation Report by Region ........................................... 98 5, Title Confirmation Report by Class and Level .................................... 99 6. Title Confirmation Report by Class and Level per Region .......................... 100 7. Active Regional Clubs ..................................................... 114 3 2011 Winter Meeting Agenda, Page 3 Legislative Committee Report 4 Future Meetings Year Meeting Club/EO City/State Date of Meeting 2011 Winter Harlingen, TX 01/21-23/11 2011 Spring Electronic Meeting 05/20-22/11 2011 Annual MA Philadelphia, PA 08/31-09/11 2012 Winter Harlingen, TX 01/27-29/12 2012 Spring Electronic Meeting 05/18-20/12 2012 Annual GL Columbus, OH 08/29-31/12 2013 Annual NW Bellevue, WA 08/20-31/13 109.1 Annual Convention. 109.1.1 Annual Convention. Labor Day weekend each year is reserved for the Annual Convention. No other shows may be held the weekend of the Annual Convention with the following exception. A club may receive permission to hold a show on the Annual weekend upon application to the Board. Application must state specific reasons for the request for exemption and why such a show would have no impact on the Annual. 109.1.1.1 The rotation for the Annual Conventions shall be: Mid Atlantic - 2011, Great Lakes - 2012, Northwest -2013, Northeast - 2014, International - 2015, Southwest - 2016, South Central - 2017, Southeast - 2018, Mid Pacific - 2019. 109.1.1.2 Proposals to host the Annual Convention in the designated region must be received for the Annual Meeting 3 years prior to the proposed convention. 109.1.1.3 In the event no club submits an acceptable proposal, any club in any region may submit a proposal to host the Annual Convention by the agenda deadline for the Semi-Annual Meeting 2½ years prior to the convention and a notice soliciting such proposals shall be published in the TICA TREND. 109.1.1.4 The subsequent designated order of rotation will remain the same. 109.2 Meetings of the Board. 109.2.1 All Board Meetings shall be scheduled for a minimum of 2 days. 109.2.1.1 Meetings of the Board shall be the fourth full weekend in January (Winter Meeting, the third full weekend in May (Spring Meeting) and the week immediately preceding Labor Day weekend (TICA Annual). 109.2.1.2 The Winter Meeting shall be held in Harlingen TX without a show OR at a location outside the United States in conjunction with a show, approved by the Board. 109.2.1.3 The Spring Meeting shall be held in the United States, rotating from Central to West to East, with or without a show. The meeting venue must be at or near a major international airport at a hotel with adequate meeting space, full restaurant service and airport shuttle. 109.2.1.4 The Winter and Spring meeting locations shall be selected by the Board without consideration of accompanying show. 109.2.1.5 Minutes of all meetings of the Board of Directors shall be completed within 10 working days following the meeting. 5 10/20/10 FOLLOW-UP REPORT NO. ITEM RESPONSIBILITY STATUS 1 Move remaining fees to the Standing Rules, By-Law, recall and 116.1 petition. Rules W11 Agenda 2 Evaluate the Outstanding Cattery Program Fisher/EO W11 Agenda 3 Research online voting and the rules concerning voting EO/Rules 2010 Ballot 4 Revision of Show Rule 22.1.2 (Francine Hicks) back to Committee: 22.1.2.1 The Regional Director may not deny a club Rules 2010 Ballot a specific show date unless there is a previously scheduled TICA show within 500 miles or 805 kilometers or in the same region on the requested weekend. Show locations for the same show weekend may be held within 500 miles or 805 kilometers of each other only with written permission from both show managers and the permission of the regional director/directors. The first club that requests a show date is authorized to have the show. Consider two rules: one addressing in Region shows and the other shows in neighboring regions. 5 Add the following as suggestions rather than requirements: 903.1.3.8 All hotel rooms must be accessible by elevator. Rules Completed 903.1.6.10 Adjacent events must be arranged so that sound from those events does not interfere with speeches or other presentations. This term should be included in the contract for the banquet facility. 6 Consider a rule which would prohibit two TICA clubs from holding a show and an exhibition on the same weekend and Rules/Arrieta Denied in the same city. Alternatively, consider a rule to restrict the use of the TICA logo for a non-show event in such a case. 7 Look into putting out for bid the printing of the TICA yearbook with a report for the 2011 Winter Meeting. Dickie/Crockett W11 Agenda 8 Schedule a discussion on TICA’s role in contractual issues between breeders and buyers Fisher/Schiff Completed 9 Defer action on the Ichikawa v Tsuruoka complaint until the Annual in order to clarify whether there was a violation of Schiff Completed show rules. 10 Change Show Rule 24.4 to make clear the required communication by a club to a debtor Rules A10 Agenda 11 Blueslips on line EO-Report W11 12 Program prefixes and genetics into registration program EO-Report W11 13 Provisions for putting a statement on the certificate of registration. Rules W11 14 Report on percentage of work from members and non-members EO W11 15 Comparison of fees between associations EO W11 16 Report on research number of cattery names which have not been used more than 10 times and those that have not been EO W11 used for more than 10 years 17 Reconsider revisions to the Judging Program JA W11 18 Send the breed sections for the Minskin and Sokoki breeds a letter that their respective breed reports were not received EO Completed and the Board is inclined to set their breed back to Registration Only. Ask them to provide a breed report 60 days prior to the 2011 Winter Meeting 19 Check on security of transactions (electronic) in the future, i.e. no original documents.6 Schiff W11 7 8 9 10 11 12 13 14 15 16 17 18 11:36 AM TICA Profit & Loss Prev Year Comparison Accrual Basis July through December 2010 Jul - Dec 10 Jul - Dec 09 $ Change % Change Ordinary Income/Expense Income 01 Memberships 27,590.00 19,675.00 7,915.00 40.2% 02 Family Memberships 570.00 970.00 -400.00 -41.2% 03 International Memberships 20,915.00 17,005.00 3,910.00 23.0% 04 Additional Breed Sections 740.00 604.00 136.00 22.5% 05 Cattery Registrations 30,690.00 28,525.00 2,165.00 7.6% 06 Individual Registrations