Minutes Ordinary Meeting of Council Tallangatta Council Office Tuesday 5 May 2020 This information is available in alternative formats on request 1 TOWONG SHIRE COUNCIL ORDINARY MEETING 5 MAY 2020 MINUTES FOR THE ORDINARY MEETING OF COUNCIL HELD AT TOWONG SHIRE COUNCIL TALLANGATTA OFFICE ON TUESDAY 5 MAY 2020 COMMENCING AT 10.30 AM. Commonly used acronyms ABBREVIATION TITLE Council Officers CAE Civil Asset Engineer CEO Chief Executive Officer DIE Director Infrastructure and Environment DCP Director Community and Planning DRR Director Relief and Recovery DCOD Director Corporate and Organisational Development COCEO Coordinator, Office of the CEO MF Manager Finance Government/Organisation ACSUM Alliance of Councils and Shires of the Upper Murray CHS Corryong Health Service (formerly Upper Murray Health and Community Services) DJPR Department of Jobs, Precincts and Regions DOT Department of Transport DELWP Department of Environment, Land, Water and Planning GMW Goulburn Murray Water HRGLN Hume Region Local Government Network MAV Municipal Association of Victoria NECMA North East Catchment Management Authority NEW North East Water NEWRRG North East Waste and Resource Recovery Group RCV Rural Councils Victoria RDA Regional Development Australia RDV Regional Development Victoria THS Tallangatta Health Service VGC Victorian Grants Commission 2 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\05 May\5 May 2020 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 5 MAY 2020 TABLE OF CONTENTS 1 Opening Prayer ............................................................................................................................... 4 2 Councillor and Officer Presence at the Meeting ................................................................ 4 3 Apologies and Granting of Leave of Absence ..................................................................... 4 4 Declaration of Pecuniary Interest and/or Conflict .............................................................. 4 5 Confirmation of Minutes ............................................................................................................. 5 6 Petitions, Joint Letters and Declarations ............................................................................... 5 7 Assembly of Councillors .............................................................................................................. 5 8 Open Forum ..................................................................................................................................... 5 9 Organisational Improvement ..................................................................................................... 6 9.1 Finance Report as at 31 March 2020 (06/02/0021-DCOD) ..................................... 6 9.2 Action Sheet Report (06/05/0010-DCOD) ................................................................... 21 9.3 Council Plan Priorities (07/05/0022-DCOD) .............................................................. 21 9.4 Performance Reporting Graphs (DCOD) ...................................................................... 22 10 Bushfire Relief and Recovery ................................................................................................... 22 10.1 Bushfire Recovery Update (02/02/0013-ADRR) .................................................... 22 10.2 Exemptions for Bushfire Affected Residents – Temporary Accommodation (02/02/0013-DIE) .............................................................................................................................. 31 10.3 Bushfire Rate Relief Report (02/02/0013-DCOD) ................................................. 34 11 Community Wellbeing ............................................................................................................... 41 11.1 Community Services Report (04/07/0055-ADCP) ................................................. 41 12 Asset Management ..................................................................................................................... 47 12.1 Asset Management Report (01/07/0004-DIE) ....................................................... 47 13 Land-use Planning ....................................................................................................................... 48 14 Environmental Sustainability .................................................................................................... 48 14.1 Environmental Sustainability Report (01/07/0004-DIE)...................................... 48 15 Economic and Tourism Development .................................................................................. 51 15.1 Economic Development Report (05/01/0001-ADCP) .......................................... 51 16 Councillor Reports ....................................................................................................................... 58 17 Urgent Business ............................................................................................................................ 58 18 Committee Minutes .................................................................................................................... 58 18.1 Murray Arts 2019 Annual General Meeting Minutes (Cr Star) ......................... 58 19 Occupational Health and Safety ............................................................................................. 58 20 Council Policies (10/01/0007-CEO) ........................................................................................ 59 20.1 Policies for Review and Adoption .............................................................................. 59 21 Sealing of documents ................................................................................................................. 60 21.1 Section 173 Agreement – Towong Shire Council, Elizabeth Jane Fagence and North East Regional Water Corporation (208350-ADCP) ......................................... 60 22 Confidential .................................................................................................................................... 61 3 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\05 May\5 May 2020 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 5 MAY 2020 The Mayor opened the meeting at 10.30am. 1 Opening Prayer “Almighty God, we ask that you be present at this meeting to assist us in our service to the Community through Local Government. We pray that our decisions will be wise and taken with goodwill and clear conscience. Amen.” 2 Councillor and Officer Presence at the Meeting Present: Crs Wortmann, Whitehead, Scales, Star and Tolsher. In Attendance: Title: Ms Phelps Chief Executive Officer Ms Gadd Director Infrastructure and Environment Mr McFarlane Director Corporate and Organisational Development Ms Williamson Acting Director Community and Planning 3 Apologies and Granting of Leave of Absence Nil. 4 Declaration of Pecuniary Interest and/or Conflict For the purpose of this section, Councillors must disclose the nature of the conflict of interest in accordance with S.79(2) of the Local Government Act. Nil. 4 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\05 May\5 May 2020 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 5 MAY 2020 5 Confirmation of Minutes Ordinary Meeting 7 April 2020. CR TOLSHER CR WHITEHEAD THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 7 APRIL 2020 AS CIRCULATED BE CONFIRMED. CARRIED 6 Petitions, Joint Letters and Declarations Nil. 7 Assembly of Councillors A written record of the Assemblies of Councillors from 24 March 2020 to 21 April 2020 is included at Appendix 1. CR STAR CR SCALES THAT THE INFORMATION BE NOTED. CARRIED 8 Open Forum Name Topic Ms Roe Paton Tallangatta Museum Tallangatta South Mr Peter Watkins Paintball Tangambalanga 5 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\05 May\5 May 2020 - Tallangatta.doc TOWONG SHIRE COUNCIL ORDINARY MEETING 5 MAY 2020 9 Organisational Improvement 9.1 Finance Report as at 31 March 2020 (06/02/0021-DCOD) Disclosure of Interests (S.80C): This report was prepared by Mr Blair Phillips, Manager Finance. At the time of preparation of the report, the officer did not have a direct or indirect interest in any matter to which the report or advice relates. OPERATING RESULT Note Mar-20 Mar-20 YTD YTD YTD YTD 2019/20 2019/20 Full Year Full Year (Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved) $’000 $’000 $’000 $’000 $’000 % $'000 % Income 1 638 256 19,209 15,237 3,972 26% 18,718 103% Expenditure 2 2,464 1,047 11,669 10,132 (1,537) -15% 17,787 66% Surplus/ (Deficit) (1,826) (791) 7,540 5,105 2,435 48% 931 810% Table 1: Operating Result Note 1: Council’s YTD income at 31 March 2020 is $19.209 million against a budget of $15.237 million. The major items contributing to the $3.972 million favourable variance includes: • Revenue recognised that was not budgeted for in 2019/20: o $2.200 million for bushfire support from Bushfire Recovery Victoria – Recovery Hub; o $1.275 million for bushfire support from the Commonwealth Government; o $132,000 for contribution to road reconstruction; o $90,000 in grant funding for upgrading the Bullioh Netball Courts; o $78,000 for providing the secretariat function for Rural Councils Victoria; and o $55,000 for reimbursement of flood remediation works. 6 S:\Organisational Improvement\Executive Services\Council Meetings\Minutes\2020\05 May\5 May 2020 - Tallangatta.doc