APPENDIX A (2020/21) 18 Minutes for the full council meeting of Llantrisant Community Council held remotely on the 10 November 2020 at 6:30 pm Present: Councillors D Nicholas (Chair) Councillors: J Barton, M Davies, B Farr, R Hunt, A Matheson, S Powell, S Trask, V Nicholas, A Robinson and J Woodington. In attendance: Clerk: Catherine Craven. 62. Apologies for absence received from Councillors A Crutcher, K Williams, P Williams. The apologies were noted. 63. It was AGREED that the absence of Councillor P Williams, on the grounds of work commitments was approved in accordance with Section 85 of the Local Government Act 1972. 64. It was AGREED that the absence of Councillor K Williams, for health reasons, was approved in accordance with Section 85 of the Local Government Act 1972. 65. Disclosures of personal and pecuniary interest. Councillor A Matheson. “Item 12; I am a Trustee of the COI Guildhall Llantrisant. Item 12; I am a Member of Brynteg Allotments. Item 12; I am a Governor at Tonysguboriau Primary School”. Councillor Stephen Powell. “Item 12; I am a Trustee of the Llantrisant Guildhall. Item 12; I am a Governor at Tonysguboriau Primary School”. Councillor A Robinson. “ Items 7 and 12. I am a Governor of Llantrisant Primary School. Item 12; my niece goes to Llantrisant Brownies”. 66. It was AGREED that the minutes of the Monthly Meeting held on the 8 September 2020 were a true record of the meetings decisions. 67. The October 2020 accounts for payment were receive and adopted. £ VAT Plusnet 09.10.20 Broadband/Landline 42.71 s Function28 31.10.20 Web and email Provision 54.00 s Barclaycard 13.10.20 pedal bins, water genie, batteries 519.52 - Viking 13.10.20 clothes, envelopes, heavy duty stapler 90.10 s Office Depot 13.10.20 dividers, envelopes 28.26 s Rialtis 13.10.20 Making Tax Digital fee 70.80 s Toshiba Tec 07.10.20 Photocopying Lease qtr 3 358.80 s Toshiba Tec 09.10.20 photocopying charges 59.19 s HMRC 13.10.20 NI and Tax (Sept) 1,716.88 z Wages 15.09.20 Salaries (Sept) 5,893.14 z Pensions 13.10.20 Pensions (Sept) 1,790.04 z J Akers 13.10.20 Mileage (Sept) 39.42 z SLCC 13.10.20 Virtual National Conference x 2 60.00 s RCTCBC 15.10.20 Rates - Llys y Cwm 177.00 z RCTCBC 15.10.20 Rates - Caerlan 482.00 z Emex 31.10.20 Alarm Monitoring & Maintenance 126.00 s Plusnet 28.09.20 Broadband (Llys y Cwm) 22.99 s Office Depot 13.10.20 3 x Pedal Bins 68.15 s Phil James 13.10.20 Boiler services and repairs 388.00 z Leekes 13.10.20 hooks, switch, raw plugs 9.09 s G&C Electrical 13.10.20 Control Panel for Heating 108.00 s SSE 18.10.20 Gas Qtr 2 Lly y Cwm 114.57 f SSE 02.10.20 Electric Qtr 2 Llys1 y Cwm 234.84 f SSE 02.10.20 Electric Caerlan August 45.87 f (2020/21) 19 Trosol 13.10.20 Annual Report Welsh Translation 531.70 s Les Kirk Clocks 13.10.20 Annual Maintenance Clock 240.00 z Royal British Legion 13.10.20 Wreaths 90 z GEA 13.10.20 Drying Cabinet 1,002.00 s C&L Garden & Tree 13.10.20 Drill vent 45.00 z Trivalis 15.10.20 Garage Rent 32.20 s UK Fuels 07.10.20 Diesel 80.61 s TOTAL 14,520.88 ADDITIONAL PAYMENTS Came & Co 14.10.20 Hire van insurance cover 112.00 z 68. The November 2020 accounts for payment were receive and adopted. £ VAT Plusnet 09.11.20 Broadband/Landline 42.60 s Function28 30.11.20 Web and email Provision 54.00 s pat testing equipment, platform hire, mobile phone Barclaycard 10.11.20 top ups, microsoft 772.18 - Auditing Solutions 10.11.20 Interim Internal Audit 408.00 s HMRC 10.11.20 NI and Tax (Oct) 1,327.46 z Wages 15.10.20 Salaries (Oct) 5,340.55 z Pensions 10.11.20 Pensions (Oct) 1,579.63 z J Akers 10.11.20 Mileage (Oct) 50.27 z Consortium 10.11.20 Tabards (Relief caretaker) 20.14 s RCTCBC 15.11.20 Rates - Llys y Cwm 177.00 z RCTCBC 15.11.20 Rates - Caerlan 482.00 z Emex 30.11.20 Alarm Monitoring & Maintenance 126.00 s JP Windows 10.11.20 Repairs to door 165.00 s SSE 08.11.20 Gas - Qtr 3 Caerlan 131.04 f Consortium 10.11.20 wipes, dispensers, gloves, bin bags 142.90 s SSE 01.11.20 Electric Caerlan September 48.60 f Trivalis 10.11.20 Garage Rent 32.20 s UK Fuels 04.11.20 Diesel 80.61 s TOTAL 10,980.18 69. The income and expenditure accounts for September 2020 were AGREED. 70. The income and expenditure accounts for October 2020 were AGREED. 71. No comments were made on the planning applications tabled. Ref: 20/0911/10 PROPOSAL: Rear single storey extension to ground floor flat (part retrospective). LOCATION : 9 HEOL GWYNNO, LLANTRISANT, PONTYCLUN, CF72 8DD Ref: 20/0987/10 PROPOSAL: Proposed two storey extension to rear and single storey extension to front. LOCATION : 14 HEOL ILLTYD, LLANTRISANT, PONTYCLUN, CF72 8DE Ref: 20/0583/10 PROPOSAL: Proposed rear double storey extension. LOCATION : 47 HEOL ILLTYD, LLANTRISANT, PONTYCLUN, CF72 8DE Ref: 20/1025/10 PROPOSAL: Side extension below existing gantry. LOCATION : UNIT D AND C PUROLITE INTERNATIONAL2 LTD, LLANTRISANT BUSINESS PARK, LLANTRISANT, PONTYCLUN, CF72 8LF (2020/21) 20 Ref: 20/1014/10 PROPOSAL: Two-storey extension, new decking podiums to the rear. LOCATION : TY DIWEDD, 2 POLICE HOUSES, HEOL LAS, LLANTRISANT, PONTYCLUN, CF72 8EJ Ref: 20/1105/10 PROPOSAL: 3 detached 4-bed houses with integral garages, served by a private access road. LOCATION : LAND AT THE LAURELS, HIGH STREET, LLANTRISANT, CF72 8PB Ref: 20/0932/10 PROPOSAL: The proposed extension of the existing office and workshop buildings, alterations to the existing workshop, new covered wash areas, an extension of the existing car park, a new gatehouse, new fuel pumps, relocated water tanks, an extension to the yard for vehicle parking and external storage, and associated works. LOCATION : UNIT 16 EARTHMOVERS HOUSE, LLANTRISANT BUSINESS PARK, LLANTRISANT, PONTYCLUN, CF72 8LF. Ref: 20/1068/10 PROPOSAL: Two-storey side and rear extension (amendment to approved application 18/0899/10) LOCATION : 16 HEOL JOHNSON, TALBOT GREEN, PONTYCLUN, CF72 8HR PROPOSAL: Erection of 0.6m high wooden fence on top of current boundary wall. LOCATION : 61 FANHEULOG, TALBOT GREEN, PONTYCLUN, CF72 8HQ Ref: 20/1215/10 PROPOSAL: Change of use from A1 to A2. LLEOLIAD/LOCATION : ALL SORTS, 22 STUART TERRACE, COWBRIDGE ROAD, TALBOT GREEN, PONTYCLUN, CF72 8AA Received after agenda was distributed and e-mailed to Ward Members Ref: 20/1194/10 PROPOSAL: Single storey rear extension, rear dormer, front bay remodelling and porch. LOCATION : 58 LANELAY ROAD, TALBOT GREEN,PONTYCLUN, CF72 8HY Ref: 20/1218/10 PROPOSAL: Two storey side extension and porch LOCATION : 51 HEOL GWYNNO, LLANTRISANT,PONTYCLUN, CF72 8DD. No comments were made 72. It was AGREED costs of i. £4,890 for festive lighting, provided by Centregreat. ii. £1,125 to install and remove outdoor artificial trees to local businesses, service provide by C & L Garden Service. iii. £805 for the schools Christmas trees and £350 prize money for the annual competition. It was AGREED that the iv. Clerk is to progress arrangements for new festive lighting on the Model House. v. Clerk is to enquire with the local residents at Heol Miles as to confirmation from the landowners been sought and report back once it has been granted. 73. It was AGREED that i. The contract for planting the 2021 hanging baskets is awarded to Boverton Nurseries at a cost of £2,057. ii. The contract for planting the 2021 planters and Mount Pleasant Gardens is awarded to Learning Curve Enterprises at a cost of £1,650. iii. 84 Liners for half baskets are purchased at a cost of £1,580 from Amberol Ltd. 74. It was AGREED that i. The Council vehicle undergoes the mechanical repairs required. ii. The Scrutiny Committee consider options to replace the Council’s vehicle in 2021. 3 75. It was AGREED that (2020/21) 21 i. Subject to a satisfactory review, the temporary cleaner post is extended to 31st March 2021. ii. The Halls Caretaker’s pay scale remains on SCP6. The Chair of Staffing, Councillor V Nicholas, reported the Operative had given written notice of his intention to terminate his contract of employment with the Council on the 28 March 2021. It was AGREED that the notice was accepted. It was AGREED that Staffing Committee review the current role and options for moving forward. 76. It was AGREED that Llantrisant Ward Members meet with the Penygawsi Allotment Committee to discuss external funding sources, sharing their experience in accessing grants. 77. It was AGREED that i. Community grants from the Umbrella Project Budget was allocated as shown in the table below; Organisation Awarded Bobath Children's Therapy Centre Wales £400 Marie Curie £400 RCT Community Wind Band £400 RCT Performance Swim Squad £300 Ely Taff [Llantrisant] Ramblers £300 Total £1800.00 ii. Community grants from the Llantrisant and Talbot Green Wards was allocated as shown in the table; Organisation Awarded 1st Llantrisant Brownies £200 1st Ynysmaerdy Rangers £250 2nd Pontyclun Guides £500 2077 SQN Air Training Corps £300 Afon Community Dance - Youth £250 After 50 Afternoon Club £200 Bronhaul & Heol-y-Gyfraith Social Fund £400 Brynteg Allotments £500 Cor y Bryn £200 Crafty Cards £100 Friends of Tonysguboriau £500 Gwaunruperra residents and community group £400 Gwynfa Camera Club £400 Llantrisant Ladies Bowls Club £300 Llantrisant Ladies Choir £200 Llantrisant LC Netball Club £900 Llantrisant Male Choir £200 Llantrisant Primary School PTA £500 Llantrisant RFC Mini Section £1,000 Llantrisant Slot Cars £150 Llantrisant sub-Aqua Club £100 Miskin & Mwyndy Womens Institute £100 Penygawsi Allotment Society 4 £500 Friends of Penygawsi Primary School £500 (2020/21) 22 Pontyclun Panthers Netball Club £125 Southgate Ladies Bowling Club £200 Talbot Quilters £250 Ynysmaerdy Creative Crafts £150 Young at Heart (Tuesday Club) £120 Llantrisant and District Art Society £100 Llantrisant Guildhall £400 Total £9,995 i.