2021 POPULATION AND HOUSING CENSUS POST ENUMERATION SURVEY (PES) FIELD OFFICER’S MANUAL STATISTICAL SERVICE, ACCRA July, 2021 1 Table of Content LIST OF ABBREVIATIONS ..................................................................................... 11 INTRODUCTION ........................................................................................................ 12 CHAPTER 1 ................................................................................................................. 13 1. THE CONCEPT OF PES AND OVERVIEW OF CENSUS EVALUATION ........................ 13 1.1 What is a Population census? .................................................................................................. 13 1.2 Why are we conducting the Census? ...................................................................................... 13 1.3. Census errors .............................................................................................................................. 13 1.3.1. Omissions ................................................................................................................................. 14 1.3.2. Duplications ............................................................................................................................. 14 1.3.3. Erroneous inclusions ............................................................................................................... 15 1.3.4. Gross versus net error ............................................................................................................. 15 1. 4. Overview of census evaluation methods .................................................................................. 15 1.5 What is Post Enumeration Survey? ........................................................................................ 16 1.6 Objectives ..................................................................................................................................... 17 1.7 Implementation of PES ............................................................................................................... 17 1.7.1. Pilot test .................................................................................................................................... 17 1.7.2. Data collection .......................................................................................................................... 18 1.8 Procedures in PES data collection ............................................................................................. 19 1.8.1. Procedure A ............................................................................................................................. 19 1.8.2. Procedure B .............................................................................................................................. 19 1.8.3. Procedure C ............................................................................................................................. 19 1.9 Attributes of a good PES data collection programme .............................................................. 20 1.9.1. Independence ........................................................................................................................... 20 1.9.2. Quality assurance .................................................................................................................... 20 1.9.3. Control of non‐sampling error ............................................................................................... 21 1.10. The P and E Samples................................................................................................................ 21 1.11. Matching Operations ............................................................................................................... 22 CHAPTER 2 ...................................................................................................................................... 23 2 2. LEGAL AUTHORITY AND CONFIDENTIALITY ................................................................ 23 2.1 Introduction ................................................................................................................................. 23 2.2 Legal Authority for the Census .................................................................................................. 23 2.3 Legal right to enter premises to conduct the Census ............................................................... 23 2.4 The Act requires the public to respond to Census enquiries ................................................... 23 2.5 The Act demands careful handling of documents and logistics .............................................. 23 2.6 Confidentiality of Census information ...................................................................................... 24 2.7 Taking of Oath of Secrecy .......................................................................................................... 24 CHAPTER 3 ................................................................................................................. 25 3. YOUR BEHAVIOUR AS A FIELD OFFICER .................................................... 25 3.1 Your behaviour is important ................................................................................................... 25 3.2 How to approach people ........................................................................................................... 25 3.3 Language of the interview ........................................................................................................ 26 3.4 The Clothes you put on matters ............................................................................................... 26 3.5 Patience and tact are needed ................................................................................................... 26 3.6 Some Interviewing Skills............................................................................................................. 27 3.7 How to deal with difficult cases ............................................................................................... 27 3.8 Things you must do ................................................................................................................... 28 3.9 Things you must not do ............................................................................................................. 28 3.10 The success of the PES depends on you ................................................................................. 29 CHAPTER 4 ................................................................................................................. 30 4.PRELIMINARYOPERATIONSBEFORE THE ENUMERATION PERIOD .. 30 4.1 Training programme for all Enumerators .............................................................................. 30 4.2 Documents and materials, you would receive after training ................................................... 30 4.3 Plan well before setting off to field ............................................................................................. 31 4.3.1 Draw your itinerary ................................................................................................................. 31 4.3.2 Contact Chiefs and Community Opinion Leaders ................................................................ 31 4.4 Community and Household entry .............................................................................................. 31 4.4.1 Community entry ..................................................................................................................... 31 3 4.5 Basic security and safety guidelines for Field Officers ............................................................ 33 4.5.1 Introduction .............................................................................................................................. 33 4.5.2 Identifying hazards and assessing the risk ............................................................................. 34 4.5.3 Mitigating potential risk .......................................................................................................... 34 CHAPTER 5 ................................................................................................................. 35 5. KEY CONCEPTS AND DEFINITIONS ............................................................... 35 5.1 Census Night (27th June, 2021) .................................................................................................. 35 5.2 Concepts of structure, housing unit and dwelling unit ............................................................ 35 5.2.1 Concept of a structure .............................................................................................................. 35 5.2.2 Concept of housing unit ........................................................................................................... 36 5.2.3 Concept of dwelling unit .......................................................................................................... 36 5.3 Concept of a household ............................................................................................................... 37 5.3.1 What is a household? ............................................................................................................... 37 5.3.2 Dividing a house into households ............................................................................................ 38 5.3.3 Who