Board of Commissioners Meeting Tuesday, April 30, 2019 LOCATION: THA ADMINISTRATION OFFICES 5301 WEST CYPRESS STREET TAMPA, FLORIDA 33607 BOARD OF COMMISSIONERS Board of Commissioners Meeting Susan Johnson-Velez Tuesday, April 30, 2019 Chair James A. Cloar Table of Contents Vice Chair Ben Dachepalli 1.- Agenda Hazel S. Harvey 2.- Minutes from Previous Meeting Workshop Meeting of March 8, 2019 Billi Johnson-Griffin Regular Meeting of March 20, 2019 Rubin E. Padgett 3.- Response to Public Forum 4.- Resolutions: Bemetra L. Simmons Resolution 2019-4114 Resolution 2019-4119 Resolution 2019-4120 5.- HR/Employees of the Month (Pages 5 and 6)* 6.- PPS/Geraldine Barnes Award Recipients (Pages 19 and 20)* 7.- Financial Reporting Jerome D. Ryans 8.- Asset Management President/CEO 9.- Assisted Housing 10.- Public Safety 11.- Real Estate Development 12.- Facilities 13.- Contracting and Procurement 14. Community Affairs, Notices & Updates* 5301 West Cypress Street 15.- Legal Tampa, Florida 33607 P. O. Box 4766 Tampa, Florida 33677 * Employees of the month, Geraldine Barnes Award Recipients and THA Calendar of Events found in left inside pocket OFFICE: (813) 341-9101 ** NTHDC Nonprofit information found in right inside pocket www.thafl.com “Building a World-Class Community, One Family and One Neighborhood at a Time” AGENDA FOR THE REGULAR BOARD MEETING Of The Housing Authority of the City of Tampa, Florida April 30, 2019 *PLEASE APPROACH MICROPHONE TO SPEAK AND STATE YOUR NAME FOR THE RECORD, THANK YOU* I. REGULAR MEETING Call to Order Roll Call Moment of Silent Prayer and/or Personal Meditation Pledge of Allegiance to the Flag Reading of the Mission Statement MISSION STATEMENT Cultivating affordable housing while empowering people and communities. II. APPROVAL OF MINUTES Workshop Board Meeting of March 8, 2019 Regular Board Meeting of March 20, 2019 III. PUBLIC FORUM Maximum three-minute limit per speaker Speakers must register prior to the Board Meeting with the form available at the entrance to the meeting room. IV. EMPLOYEES OF THE MONTH (Central Administration/Properties) Administration ~ Sarah Jimenez Properties ~ John Gutowski V. RECOGNITIONS Geraldine Barnes Award Recipients ~ Sierra Grant and Bethelney Killins VI. RESOLUTIONS 2019-4114 A RESOLUTION REQUESTING APPROVAL TO ENTER INTO A CONTRACTUAL David Iloanya AGREEMENT FOR CONSTRUCTION OF THE COMMUNITY JOB TRAINING CENTER AT ENCORE. Agenda Page 1 of 2 AGENDA FOR THE REGULAR BOARD MEETING Of The Housing Authority of the City of Tampa, Florida VI. RESOLUTIONS (Continued) 2019-4119 RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY OF Susi Begazo-McGourty THE CITY OF TAMPA, FLORIDA (“AUTHORITY”) TO FUND A MEMBER LOAN TO CENTRAL PARK DEVELOPMENT GROUP, LLC FOR THE CONTINUATION OF SUPPORT IN FURTHERANCE OF THE REDEVELOPMENT OF ENCORE TAMPA. 2019-4120 A RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY Leroy Moore OF THE CITY OF TAMPA (THA) TO NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT ON BEHALF OF CENTRAL PARK DEVELOPMENT GROUP, LLC (CPDGLLC) WITH LEGACY/COLLIER RESIDENTIAL LLC FOR THE SALE OF LOT 11 AT ENCORE. VII. PRESIDENT/CEO’s REPORT Finance and Related Entities ~ Susi Begazo-McGourty North Tampa Housing Development Corp. ~ Don Shea Operations and Real Estate Development ~ Leroy Moore Human Resources ~ Kenneth Christie VIII. NOTICES AND UPDATES IX. LEGAL MATTERS X. UNFINISHED BUSINESS XI. NEW BUSINESS XII. ADJOURNMENT Agenda Page 2 of 2 Minutes of the Workshop Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida March 8, 2019 I. WORKSHOP The workshop of the Tampa Housing Authority Board of Commissioners began at 8:12 a.m. Chairwoman Susan Johnson-Velez, Commissioners Bemetra Simmons and Billi Johnson-Griffin were present for this workshop; Commissioners Rubin Padgett, Dr. Hazel Harvey and James Cloar did not attend this workshop. THA’s executive staff was also present for this workshop. II. ITEMS OF DISCUSSION The President/CEO, Mr. Jerome Ryans stated the two items of discussion for this workshop as listed below: Budget Fiscal Year 2019-2020 Strategic Plan The SVP/CFO, Ms. Susi Begazo-McGourty began by introducing two new members of the Accounting team, both present for this workshop, adding that following her presentation Mr. Davis would also be presenting: Finance Director, Mr. Eric Davis o Presented all the Resident Services Programs and Related Entities Comptroller, Mr. Gary Sirotzke Ms. Begazo-McGourty began her presentation with a budget summary; first was good news, responding to newest strategic directions and taking advantage of new opportunities. After a brief break, the Sr. VP/COO, Mr. Leroy Moore proceeded to discuss the agency’s Strategic Plan, he introduced the Director of Information Technology, Mr. Kevin Janes who proceeded to show a couple of short videos. The first video showed the shortfalls of capturing strategic planning information. The second video featured the Envisio software program, a cloud based program that encapsulates information in one place where everyone has access to update and see information in real time. Mr. Moore reviewed the previous strategic plan referencing to a draft report prepared by CVR Associates; he began with a review of the executive summary containing the agency’s previous score card of the completed FY2013- 2018 strategic plan. The next strategic plan will cover 2019-2023 five-year plan and will be presented to the Board at next month’s Board meeting. The COO reviewed the CVR draft, which included the new thirteen strategic goals, the old and new mission statement, the SWOT analysis and HUD’s Agency Priority Goals for FY 2018-2019. Next, Mr. Moore reviewed the Plan of Action document that included all thirteen goals and each goal’s objectives; directors had an opportunity to add or comment if there were questions by staff or Commissioners present. A reminder that the Tempo grand opening was scheduled for Friday, March 15 at 10 a.m. was mentioned before concluding this workshop. III. ADJOURNMENT There being no further business, this workshop adjourned at 11:45 a.m. Approved this 30th day of April 2019, Chairperson Secretary Minutes Page 1 of 1 Minutes of the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida March 20, 2019 I. MEETING Chairwoman Susan Johnson-Velez called the regular meeting of the Tampa Housing Authority Board of Commissioners to order at 8:40 a.m. Other Board members present were Rubin Padgett, James Cloar, Ben Dachepalli, Billi Johnson-Griffin and legal counsel Ricardo Gilmore. Commissioners Bemetra Simmons and Dr. Hazel Harvey were not present for this meeting. The Chair began by asking everyone for a moment of silent prayer and/or personal meditation; those in attendance were also asked to stand for the Pledge of Allegiance; recital of the agency’s mission statement followed. II. MINUTES A motion to approve the Minutes of the Board Meeting of February 20, 2019 was made by Commissioner Cloar and seconded by Commissioner Johnson-Griffin: Commissioner Padgett Present Commissioner Dachepalli Present Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes III. PUBLIC FORUM (3 Minute limit allotted per speaker) None to come before this forum IV. EMPLOYEES OF THE MONTH Administration ~ Natalee Newson Properties ~ Michelle Ferrer V. RESOLUTIONS The Sr. VP/COO, Mr. Leroy Moore asked Board members to table resolution 2019-4114 to a future Board meeting; this resolution received three bids and all three bids were over budget. 2019-4114 A RESOLUTION REQUESTING APPROVAL TO ENTER INTO A CONTRACTUAL AGREEMENT FOR Tabled CONSTRUCTION OF THE COMMUNITY JOB TRAINING CENTER AT ENCORE. Mr. Moore continued with the next resolution 2019-4115; the new mission statement was made part of this resolution as a result of strategic planning meetings that took place over the last 9-10 months by staff and included Board members. All thirteen goals were read for the Board, each goal has a number of objectives that include action steps for each objective. 2019-4115 A RESOLUTION APPROVING THE STRATEGIC BUSINESS PLAN FOR 2019-2023 INCLUSIVE OF NEW GOALS AND OBJECTIVES AND A NEW MISSION STATEMENT FOR THE HOUSING AUTHORITY OF THE CITY OF TAMPA. A motion was made by Commissioner Cloar and seconded by Commissioner Johnson-Griffin: Commissioner Padgett Yes Commissioner Dachepalli Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes Next, Mr. Moore presented resolutions 2019-4116 and 2019-4117. 2019-4116 A RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY OF THE CITY OF TAMPA (THA) TO NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT ON BEHALF OF CENTRAL PARK DEVELOPMENT GROUP, LLC (CPDGLLC) WITH TRANSWESTERN ACQUISITIONS COMPANY FOR THE SALE OF LOT 9 AT ENCORE. Minutes Page 1 of 3 Minutes of the Regular Meeting of the Board of Commissioners of the Housing Authority of the City of Tampa, Florida A motion was made by Commissioner Cloar and seconded by Commissioner Johnson-Griffin: Commissioner Padgett Yes Commissioner Dachepalli Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes 2019-4117 A RESOLUTION AUTHORIZING THE PRESIDENT/CEO OF THE HOUSING AUTHORITY OF THE CITY OF TAMPA (THA) TO NEGOTIATE AND EXECUTE A PURCHASE AND SALE AGREEMENT ON BEHALF OF CENTRAL PARK DEVELOPMENT GROUP, LLC (CPDGLLC) WITH FLORIDAYS DEVELOPMENT CO. FOR THE SALE OF LOT 10 AT ENCORE. A motion was made by Commissioner Johnson-Griffin and seconded by Commissioner Cloar: Commissioner Padgett Yes Commissioner Dachepalli Yes Commissioner Cloar Yes Commissioner Johnson-Griffin Yes Commissioner Johnson-Velez Yes Before presenting resolution 2019-4118, the Sr. VP/CFO, Ms. Susi Begazo-McGourty provided some highlights of the 2020 budget and asked Commissioners to follow along the budget book also provided to Board members. A memo was included with the budget book, which explained the full budget. Commissioners were properly briefed through one-on-one meetings and/or the March 8th workshop.