What Can Do for You? Presented by Joyce Ono, Richard McCaman, & Warren Wilson Introduction to Google Apps ● What are Google Apps? ○ Cloud based applications ○ Advantages of cloud-based applications ● Integrated with each other ○ Gmail, Google Drive, Google Calendar, Google Photos, Google search, can all be integrated to talk to each other in different windows on your computer ● Voice dictation available in several apps for those unable to type well ● Where do you find Google Apps? What are Google Apps Integrated Work Environment Cloud based Goals for today ● Demonstrate some useful Google applications (apps) ○ Google Drive apps used by OLLI Curriculum Committee ○ Sharing Photo Albums ○ Google Forms for creating surveys ○ Google Sites for creating web sites ○ Google Calendar for scheduling your OLLI classes Google Drive ● Suite of applications that substitute for Microsoft Office ○ Free ○ Products are created online ○ Files can be downloaded onto your own computer ○ Files can be shared with collaborators ○ Can revert to prior versions of files ● Best to have a Google account (Gmail) to create files ● Some function available only if you use the Chrome browser Demonstration of Google Docs (Word processing) Demonstration of Google Sheets (Spreadsheet) Google Photos ● Currently using Picasa to organize photos and then uploading them to Photos ○ Google is no longer supporting Picasa (may not matter!) ● Can upload large number of photos to a Google Album (free) ○ Unlimited number if using photo file size =<16 megapixels or videos =<1080p (LINK) ○ You can print good quality 16 MP photos in sizes up to 24 inches x 16 inches, which is larger than typical printing sizes ○ Videos may take a long time to upload (personal experience) ● Photo albums can be shared with a link Demonstration of Google Photos Google Forms ● Useful for creating online forms, survey ● Responses are in a spreadsheet ● Useful summary of data Demonstration of Google Forms Google Sites for creating a website [Richard] ● Create a new site- goto sites.google.com - chose a template (Browse gallery for more) ● Enter your site name and the URL where it will be located (for example, sites.google. com/site/yoursite) ● Click "More options" and select the appropriate checkbox and add an optional description for your site ● If you wish, click "Select a theme" for your site. ● “prove you are not a robot” answer miscellaneous questions, click the Create button at the top of the page ● Editor is intuitive and easy to use (goto sites.google.com/site) select site to be edited examples tinyurl.com/olli-introwc; tinyurl.com/goocle; sites.google.com/site/rmcgenealogy Demonstration of Google Site Google Calendar [Warren] ● Useful to enter events on your computer with a keyboard ● Calendar will synchronize with your mobile devices (mobile phones) and (tablets) ○ Handy to be able to make appointments on your cell phone ● Populate your calendar with OLLI classes and events at the start of a semester ● Use Notifications to remind you of Calendar events Demonstration of how to add OLLI classes to your calendar In Summary ● We’ve covered some, but certainly not all, of the useful applications available from Google ○ Good for collaborative projects ○ Don’t have to save your work, it’s backed up automatically ○ Easy to revise work by going through file’s Revision History ● Using the Chrome browser and a Google Gmail account are critical for maximizing the benefits of using Google apps ● Google apps change their formats frequently so you have to be flexible to find the functions you are familiar with. ● What Google apps training would you like to be offered in workshops by the Computer Education Committee (CEC)?.