APPENDIX "A" CITY OF VAUGHAN REPORT NO. 22 OF THE COMMITTEE OF THE WHOLE For consideration by the Council of the City of Vaughan on Monday, March 17, 2003 The Committee of the Whole met at 1:10 p.m., on Monday, March 3, 2003. Present: Councillor Mario F. Ferri, Chair Mayor Michael Di Biase Regional Councillor Joyce Frustaglio Regional Councillor Gino Rosati Councillor Bernie Di Vona Councillor Linda D. Jackson Councillor Susan Kadis Councillor Mario G. Racco The following items were dealt with: 1 AGREEMENT BETWEEN THE CITY OF VAUGHAN AND THE ASSOCIATION FOR THE MEMORY OF ITALIAN-CANADIAN IMMIGRANTS The Committee of the Whole recommends: 1) That the following be approved: 1. That Council enter into a formal agreement with the Association for the Memory of Italian-Canadian Immigrants (A.M.I.C.I.) for the purpose of developing an Italian Interpretive Centre in the Maple Community Centre; 2. That as per the request of A.M.I.C.I., the City of Vaughan assume the role of “lead organization” in the above-noted agreement for the purpose of application for funding to the Ontario Trillium Foundation Community Grant Program; 3. That the Legal Services Staff be directed to draft an agreement between A.M.I.C.I. and the City of Vaughan; 4. That Council appoint up to four (4) of its members to act as the City’s representatives on the A.M.I.C.I. Board of Directors. 2) That the following report of Councillor Ferri, dated March 3, 2003, be received. Recommendation Councillor Ferri recommends: 1 APPENDIX ‘A’ REPORT NO. 22 OF THE COMMITTEE OF THE WHOLE FOR CONSIDERATION BY COUNCIL, MONDAY, MARCH 17, 2003 That Council enter into a formal agreement with the Association for the Memory of Italian-Canadian Immigrants (A.M.I.C.I.) for the purpose of developing an Italian Interpretive Centre in the Maple Community Centre; That as per the request of A.M.I.C.I., the City of Vaughan assume the role of “lead organization” in the above-noted agreement for the purpose of application for funding to the Ontario Trillium Foundation Community Grant Program; That the Legal Services Staff be directed to draft an agreement between A.M.I.C.I. and the City of Vaughan; That Council appoint up to four (4) of its members to act as the City’s representatives on the A.M.I.C.I. Board of Directors. Councillor Ferri declared an interest with respect to the foregoing matter, as he is the Chair of A.M.I.C.I, relinquished the Chair to Mayor Di Biase during disposition of the matter, and did not take part in the discussion or vote on the matter. 2 AWARD OF TENDER – MAPLE COMMUNITY CENTRE EXPANSION The Committee of the Whole recommends approval of the recommendation contained in the following report of the Commissioner of Community Services, dated March 3, 2003: Recommendation The Commissioner of Community Services recommends: That this item be deferred to a future Committee of the Whole. 3 KLEINBURG NOBLETON SOCCER CLUB The Committee of the Whole recommends approval of the recommendation contained in the following report of the Commissioner of Community Services, dated March 3, 2003: Recommendation The Commissioner of Community Services recommends: That staff enter into an agreement with the Kleinburg Nobleton Soccer Club for the use of a portion as an office/meeting space in the Kleinburg Scout House located in 10415 Islington Avenue, Kleinburg. 4 PROPERTY ASSESSMENT AND TAXATION APPEALS The Committee of the Whole recommends: 1) That the recommendation contained in the following report of the Commissioner of Finance & Corporate Services and the Director of Finance, dated March 3, 2003, be approved; and 2) That the deputation of Mr. D’Orio, resident, be received. 2 APPENDIX ‘A’ REPORT NO. 22 OF THE COMMITTEE OF THE WHOLE FOR CONSIDERATION BY COUNCIL, MONDAY, MARCH 17, 2003 Recommendation The Commissioner of Finance & Corporate Services and the Director of Finance, in consultation with the Director of Legal Services, the Solicitor/Special Services and the Manager of Property Tax & Assessment recommends: That the City Treasurer or designate be authorized to commence and file notices of appeal with the Assessment Review Board from time to time, for properties where the assessment is considered to be too high, too low, wrongly assessed or for properties that have been omitted from the assessment roll; That the City Treasurer or designate be authorized to attend before the Assessment Review Board on behalf of the City of Vaughan on assessment or taxation appeals filed by the City, and on appeals filed by another person, entity or agent; That the City Treasurer or designate be authorized to execute settlement agreements reached in the course of a taxation or assessment appeal; That the City Treasurer or designate be authorized to withdraw any appeal filed by the City should it be determined that it is not in the City’s best interest to proceed; And that Council enact a by-law authorizing the above actions with respect to assessment or taxation appeals filed for 2003 and subsequent years and appeals filed in previous years, which are not yet completed. 5 ENTERPRISE GEOGRAPHIC INFORMATION SYSTEM (GIS) PROJECT STATUS REPORT The Committee of the Whole recommends approval of the recommendation contained in the following report of the Commissioner of Economic/Technology Development and Communications, dated March 3, 2003: Recommendation The Commissioner of Economic/Technology Development and Communications in consultation with the Director of Information Technology Services and the Manager of WEB and GIS Development recommends: 1. That this report be received for information. Regional Councillor Rosati declared an interest with respect to the foregoing matter, as his son is a part-time employee of an associated company, and did not take part in the discussion or vote on the matter. 6 FINAL ENGINEERING COST REPORT OF THE KLEINBURG SANITARY LOCAL IMPROVEMENT (Referred from the Council meeting of February 10, 2003) The Committee of the Whole recommends that this matter be referred to the Committee of the Whole (Closed Session) meeting of March 3, 2003. 3 APPENDIX ‘A’ REPORT NO. 22 OF THE COMMITTEE OF THE WHOLE FOR CONSIDERATION BY COUNCIL, MONDAY, MARCH 17, 2003 Recommendation Council adopted the following resolution at the Council meeting of February 10, 2003, with respect to Item 8, Report No. 13, of the Committee of the Whole meeting of February 3, 2003: “That this matter be referred to the Committee of the Whole meeting of March 3, 2003; That staff investigate and prepare to respond to several new issues of concern raised at the February 6 meeting; That staff attend a Public Meeting to be arranged by KARA and scheduled for February 24, 2003; That staff subsequently report to the Council meeting on March 17, 2003 (following the Public Meeting) with any additional information supplementary to staff’s reports to Committee of the Whole dated January 6 and February 3, 2003; and That the memorandum from the Commissioner of Engineering and Public Works, dated February 7, 2003, be received.” The Committee of the Whole of February 3, 2003, recommends: “1) That this matter be referred to the Council meeting of February 10, 2003, to permit the ratepayers’ association and interested individuals to meet with staff and the Ward 1 Sub-Committee, to address outstanding issues; 2) That, should matters not be resolved prior to the Council meeting of February 10, 2003, that this matter be referred to the Committee of the Whole meeting of February 17, 2003, for public input; 3) That the confidential memorandum from the Director of Legal Services, dated January 24, 2003, be received; and 4) That the written submission from Mr. Frank Greco, Kleinburg Village Core Property Owners Group, 10504 Islington Avenue, Suite 1, Box 772, Kleinburg, L0J 1C0, dated February 3, 2003, be received.” Recommendation The Commissioner of Engineering and Public Works, in consultation with the Director of Legal Services and the Director of Reserves and Investments recommends: That the following report be received for information. 7 URBAN TRANSPORTATION SHOWCASE PROGRAM GTA TRAVEL DEMAND MANAGEMENT PROGRAM The Committee of the Whole recommends approval of the recommendation contained in the following report of the Commissioner of Engineering and Public Works and the Commissioner of Planning, dated March 3, 2003: Recommendation The Commissioner of Engineering and Public Works and the Commissioner of Planning recommend: 4 APPENDIX ‘A’ REPORT NO. 22 OF THE COMMITTEE OF THE WHOLE FOR CONSIDERATION BY COUNCIL, MONDAY, MARCH 17, 2003 1. That staff continue to participate with the Region of York, the City of Toronto and other GTA municipalities in developing a proposal for Transport Canada for the “Greater Toronto Area Travel Demand Management Program” as an Urban Transportation Showcase Program initiative; 2. That a subsequent report be prepared when more detailed program and cost elements of the “Greater Toronto Area Travel Demand Management Program” have been determined in consultation with other GTA municipalities; and 3. That copies of this report be forwarded to the Region of York, the local municipalities in York Region and the City of Toronto. 8 CLARENCE STREET AND AVDELL AVENUE/CROFTERS ROAD PROPOSED ALLWAY STOP CONTROL The Committee of the Whole recommends: 1) That an allway stop control be installed at the intersection of Clarence Street and Avdell Avenue/Crofters Road; and 2) That the following report of the Commissioner of Engineering and Public Works, dated March 3, 2003, be received. Recommendation The Commissioner of Engineering and Public Works recommends: That an allway stop control not be installed at the intersection of Clarence Street and Avdell Avenue/Crofters Road. 9 REQUEST TO NEGOTIATE AN EXTENSION OF THE WASTE AND RECYCLABLE MATERIALS COLLECTION CONTRACTS The Committee of the Whole recommends approval of the recommendation contained in the following report of the Commissioner of Engineering and Public Works, dated March 3, 2003: Recommendation The Commissioner of Engineering and Public Works in consultation with the Director of Purchasing Services recommends: 1.