Ministry of Road Transport & Highways Government of India Consultancy Services for preparation of Feasibility Study and Detailed Project Report for Improvement to Two Lane with Paved shoulder of (i) Stretch from Bihar- Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar-Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC Mode REQUEST FOR PROPOSAL (RFP) (International Competitive Bidding) July, 2016 1 INDEX Sl. No. Contents Page No. 1 Notice for inviting the proposals for Consultancy services 1 2 Letter of Invitation 2-15 3. Annex - I : List of Project along with Package Nos. 16 4. Data Sheet 17-22 5. Appendix - I : Terms of Reference 23-66 6. Supplement -I: Additional Requirements for Hill Roads 67-69 7. Supplement - II: Additional Requirements for Bridges 70-74 8 Supplement – III: Additional requirement for safety audit 75-77 9. Enclosure - I : Manning Schedule 78 10 Enclosure - II : Qualification Requirements of Key Personnel 79-82 11. Enclosure - III : Schedule for Submission of Reports and Documents 83 12. Appendix - II : Formats for Proof of Eligibility 84-90 13. Appendix - III : Formats for Technical Proposals 91-103 14. Appendix - IV : Formats for Financial Proposals 104-110 15. Appendix - V : Draft Contract Agreement 111-148 2 Ministry of Road Transport & Highways Government of India MORT&H intends to take up the Consultancy Services for preparation of Feasibility Study and Detailed Project Report for Improvement to Two Lane with Paved shoulder of (i) Stretch from Bihar- Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar-Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC / PPP Mode. The details of the roads are as follows: S. State Stretch Approx. Package Period of No. Length No. assignment 1 Bihar Consultancy Services for preparation of Feasibility 92 km DPR/BIHA 08 months Study and Detailed Project Report for Improvement to R/NHD- Two Lane with Paved shoulder of (i) Stretch from PAT/05 Bihar-Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar- Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC Mode. 2. Proposals are hereby invited from Empanelled Consultants by Ministry of Road Transport & Highways for Consultancy Services for preparation of Feasibility Study and Detailed Project Report for Improvement to Two Lane with Paved shoulder of (i) Stretch from Bihar-Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar-Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC / PPP Mode. The Letter of Invitation (LOI) and the fee for the document amounting to Rs. 5,000 (Rupees Five Thousand only) in the form of Demand Draft favouring ‘Regional Pay & Accounts Officer, Lucknow” and payable at Lucknow must be furnished a separate envelop while submitting the proposal. Request for Proposal (RFP) including Terms of Reference (ToR) is available online on e-tender portal of MoRT&H http://www.morth.nic.in or https://morth.eproc.in from 28.07.2016 to 11.08.2016 (up to 17.00 Hrs. IST). Bid must be submitted online at e-tender portal of MoRT&H https://morth.eproc.in on or before 12.08.2016 (upto1500hrs IST) 3. The following schedule is to be followed for this assignment: i) Deadline for downloading of bid: 11.08.2016 (1700 hrs) ii) Last date for submission of queries 04.08.2016 iii) Pre bid meeting: 05.08.2016 (1130 hrs) iv) Deadline for Submission of bids : 12.08.2016 (1500 hrs) v) Last date for submission of hard copies of EMD and cost of Bid 19.08.2016 (1500hrs) vi) opening of Proof of Eligibility 19.08.2016 (1600 hrs) Yours sincerely, (Sunil Kumar Singh), Executive Engineer, NH Division, Patna, Road Construction Department, Bihar Rajbanshi Nagar, Patna-800023 E Mail ; [email protected] Mob:- 9470001308 3 Letter of Invitation (LOI) No. DPR/BIHAR/NHD-PAT/05 Dated: 08.07.2016 Dear Sir, Sub: Consultancy Services for preparation of Feasibility Study and Detailed Project Report for Improvement to Two Lane with Paved shoulder of (i) Stretch from Bihar- Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar-Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC / PPP Mode as per the details given in Annexure-I. 1.1.1 Ministry of Road Transport and Highways, Government of India through Road Construction Department (NH Wing), Government of Bihar has decided to take up the Consultancy Services for preparation of Feasibility Study and Detailed Project Report for Improvement to Two Lane with Paved shoulder of (i) Stretch from Bihar-Jharkhand Border – Raniganj – Imamganj – Sherghati of Daltonganj (on NH-39, new) – Sagalim – Tarhasi – Manatu – Chak - Raniganj – Imamganj – Sherghati road & (ii) stretch from Dangwa (Bihar-Jharkhand Border) – Nabinagar – Barun (NH-02) of Chhatarpur (NH-98) – Japla – Dangwa - Nabinagar – Barun (NH-02) road in Bihar on EPC / PPP Mode. MoRT&H accordingly proposes to procure the services of a Technical Consultants for carrying out suitable DPR and render consultancy services for proper structuring and implementation of the project on EPC / PPP Mode until Declaration of Appointed date. 1.1.2 Chief Engineer (NH) RCD Bihar through concerned Executive Engineer will supervise the project at field level. 1.1.3 Standards of output required from the appointed consultants are of international level both in terms of quality and adherence to the agreed time schedule. 1.2 A brief description of the assignment and its objectives are given in the enclosed Terms of Reference. 1.3 The MoRT&H through RCD (NH) Wing Bihar invites Proposals (the “Proposals”) through e-tender (on-line bid submission) for selection of Technical Consultant (the “Consultant”) who shall prepare DPR and then render consultancy services for proper structuring and implementation of project on EPC/PPP Mode. A Consultant is not allowed to bid for a package with more than one team. For the sake of clarity, it is mentioned that one consultant can not submit two proposals/ bids for the same package. Consultants are hereby invited to submit proposals in the manner as prescribed in the RFP. A Consultant with “a Particular Team” may submit only one “proof of eligibility (Part 1)” and “Technical Proposal (Part II)” for any number of packages applied for by them. However, the package for which a Consultant with “a Particular Team” applies should be clearly mentioned. For avoidance of doubt, it is clarified that if a consultant becomes H1 in a particular package then his financial bid in other remaining packages shall not be considered if consultant has proposed the same team or team leader. Financial proposal for the work is to be submitted 4 separately. Financial proposal are only to be submitted online and no hard copy of the financial proposal should be submitted. The most preferred bidder (H-1) for each work would be determined on the basis of Quality cum Cost as mentioned in the RFP. Award of work to a Consultant with “a Particular Team”either as sole or as in JV/Association shall be limited to one work only. 1.4 The Consultants either in sole capacity or in JV may include an Associate. Joint Venture shall not have more than two firms 1.5 Prospective applicants may visit the Site and review the available data at any time prior to submission of proposal. For this purpose, The bidder should carefully study all the sections herein including the scope of the work along with the technical specification. Bidder may also inspect the site and satisfy themselves on their own as to the hydrological, climatic and physical conditions prevailing at site, the nature, extent and practicability of the work and all existing required roads and other means of communications and access to the site, whether by water or land, availability of housing and other facilities, the availabilities of different materials and their adequacy, labour etc and all other requisite local conditions They shall themselves obtain all necessary information as to risk contingencies and other circumstances, which may affect or influence their tender. They are also encouraged to pay a visit to the office of the RO Patna for any clarification in respect of the work before submitting their proposal. 1.6 Financial Proposals will be opened for all technically qualified consultants in accordance with clause 5.1 hereof. The consultancy services will be awarded to the consultants on the basis of Quality and Cost. 1.7 Please note that (i) costs of preparing the proposal and of negotiating the contract, including visits to the Client etc., are not reimbursable as a direct cost of the assignment; and (ii) Client is not bound to accept any of the proposals submitted and reserve the right to reject any or all proposals without assigning any reasons. 1.8 The proposals must be properly signed as detailed below: 1.8.1 i. by the proprietor in case of a proprietary firm ii. by the partner holding the Power of Attorney in case of a firm in partnership (A certified copy of the Power of Attorney on a stamp paper of Rs.