Brooklyn Navy Yard Development Corporation Request for Proposal for Strategic Plan for Transportation Services Brooklyn Navy Yard Development Corporation 63 Flushing Avenue, Unit #300 Building 292, 3rd Floor Brooklyn, NY 11205 1 Contents I. Introduction ............................................................................................................................................................... 3 A. General Information................................................................................................................................................................ 3 B. Proposal Timeline .................................................................................................................................................................... 3 C. Submittal Instructions ............................................................................................................................................................. 3 D. Requests for Clarification ...................................................................................................................................................... 4 E. Evaluation Criteria ................................................................................................................................................................... 4 F. Proposal Submission ............................................................................................................................................................... 5 G. Awarding of Business .............................................................................................................................................................. 5 H. Contract Term .......................................................................................................................................................................... 6 II. Brooklyn Navy Yard Overview ............................................................................................................................. 6 A. Brooklyn Navy Yard Development Corporation .............................................................................................................. 6 B. Transportation System Overview ........................................................................................................................................ 6 C. Parking ........................................................................................................................................................................................ 6 D. Shuttle Service to Subways ................................................................................................................................................... 7 E. On-Call Shuttle Service Within The Yard ......................................................................................................................... 7 F. Public Transportation.............................................................................................................................................................. 7 III. Proposal Requirements ........................................................................................................................................... 7 A. Scope of Services Requested ................................................................................................................................................ 7 B. Proposal Specifications ........................................................................................................................................................... 8 IV. General Terms and Conditions ............................................................................................................................ 9 A. Modification of Proposals ...................................................................................................................................................... 9 B. Withdrawal of Proposals .................................................................................................................................................... 10 C. Reserved Rights ..................................................................................................................................................................... 10 D. Exceptions ............................................................................................................................................................................... 10 E. Other Terms........................................................................................................................................................................... 11 F. Notice to Vendors ................................................................................................................................................................. 11 V. DECLARATION OF UNDERSTANDING ...................................................................................................... 12 VI. CONFIRMATION OF VENDEX COMPLIANCE .......................................................................................... 13 2 I. Introduction A. General Information The purpose of this Request for Proposals (RFP) is to obtain the services of a qualified firm to provide a Strategic Plan for Transportation Services at the Brooklyn Navy Yard in order to efficiently serve a growing tenancy and population. The Brooklyn Navy Yard Development Corporation (BNYDC) is the not-for-profit corporation that manages the Brooklyn Navy Yard on behalf of its owner, the City of New York. BNYDC's mission is to promote local economic development and job creation, develop underutilized areas and oversee modernization of the Yard’s infrastructure and assets while maintaining its historical integrity. The 300-acre industrial park on the Brooklyn waterfront, once the site of one of the nation’s most storied naval shipbuilding facilities, is now home to over 330 industrial tenants. Currently there are 7,000 people that work in the Yard. They commute via car, bus, subway, bike and walking. BNYDC must develop a strategy to meet the transportation demand of its tenants, with the goal of minimizing vehicle commutes, and making public transport commutes attractive. We expect that the Strategic Plan will focus on the efficiency of Yard workers’ commute to and from their jobs, given the constraints of the Yard’s limited parking facilities and opportunities for increased mass transit/shuttle service. B. Proposal Timeline The following is a list of key dates up to and including the date proposals are due to be submitted: RFP Milestones Date Request for proposal issued 11/24/14 Proposals due (before 5:00 P.M.) 12/19/14 Short list firms notified Soon thereafter Oral presentations Week of 1/5/15 Contract date TBD C. Submittal Instructions Proposals must be in writing. Proposers shall submit one (1) original and six (6) copies and one (1) copy in electronic format (PDF preferred) of its proposal. Proposals sent via telecopy, fax, telegraph, or e-mailed will be rejected. Each proposal shall be submitted in a sealed envelope with the outside of the envelope stating the name of the proposer, its mailing address, its telephone number, and the following identification: 3 “Proposal for Transportation Strategic Plan” If a proposal is delivered by mail or by a parcel service, it shall be enclosed in an inner envelope/package labeled as required in the previous statement, and the inner envelope/package shall be enclosed in a mailing envelope or package. The Certificate of Understanding and Affidavit of VENDEX Compliance attached to this RFP must be signed by an authorized officer in order to be considered. If the proposer is a corporation, limited liability company, or other business organization, the proposal must be submitted in the name of the corporation or business, not simply the corporation’s or business’s trade name. The proposer must state the corporate or other title of the individual signing the proposal, and shall state that such individual is authorized to act on behalf of the proposer. D. Requests for Clarification A proposer who requests clarification or interpretation of or improvements to this RFP’s general terms, conditions, specifications or requirements shall make a written request via e-mail which must be received by Shani Leibowitz, Vice President Development and Planning ([email protected]). The deadline for submitting clarification questions is December 3, 2014, 12:00 PM. All questions should be sent via e-mail only. These questions and responses will be compiled and may be shared with all proposers who are participating in the RFP process by December 8, 2014, 5:00 pm. If Shani Leibowitz determines clarification or further information is necessary, she will issue an addendum to this RFP. The addendum will be issued no later than five calendar days prior to the date set for the receipt of proposals. An addendum extending the date for the receipt of proposals or withdrawing this RFP may be issued at any time prior to the date set for the receipt of proposals. Addenda will be issued via e-mail. It is the responsibility of each proposer to provide BNYDC with the name, address, telephone number, e-mail address and fax number of the person to whom addenda should be sent. E. Evaluation Criteria An Evaluation Team will independently read, review and evaluate each proposal both quantitatively and qualitatively according to the following criteria: • The