CITY OF COCKBURN SUMMARY OF MINUTES OF ORDINARY COUNCIL MEETING HELD ON THURSDAY, 12 NOVEMBER 2015 AT 7:00 PM Page 1. APPOINTMENT OF PRESIDING MEMBER (IF REQUIRED) ................................ 2 3. DISCLAIMER (TO BE READ ALOUD BY PRESIDING MEMBER) ......................... 2 4. ACKNOWLEDGEMENT OF RECEIPT OF WRITTEN DECLARATIONS OF FINANCIAL INTERESTS AND CONFLICT OF INTEREST (BY PRESIDING MEMBER) .............................................................................................................. 2 5 (OCM 12/11/2015) - APOLOGIES AND LEAVE OF ABSENCE ............................. 2 6. ACTION TAKEN ON PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ................................................................................................................. 2 7 (OCM 12/11/2015) - PUBLIC QUESTION TIME ..................................................... 3 8. CONFIRMATION OF MINUTES ............................................................................. 4 8.1 (MINUTE NO 5651) (OCM 12/11/2015) - MINUTES OF THE ORDINARY COUNCIL MEETING - 8 OCTOBER 2015 ............................... 4 8.2 (MINUTE NO 5652) (OCM 12/11/2015) - MINUTES OF THE SPECIAL COUNCIL MEETING - 19 OCTOBER 2015 ................................. 5 8.3 (MINUTE NO 5653) (OCM 12/11/2015) - MINUTES OF THE SPECIAL COUNCIL MEETING - 27 OCTOBER 2015 ................................. 5 9. WRITTEN REQUESTS FOR LEAVE OF ABSENCE .............................................. 5 10 (OCM 12/11/2015) - DEPUTATIONS AND PETITIONS ......................................... 5 11. BUSINESS LEFT OVER FROM THE PREVIOUS MEETING (IF ADJOURNED) ....................................................................................................... 6 12 (OCM 12/11/2015) - DECLARATIONS OF COUNCILLORS WHO HAVE NOT GIVEN DUE CONSIDERATION TO MATTERS IN THE BUSINESS PAPER ................................................................................................................... 6 13. COUNCIL MATTERS ............................................................................................. 6 13.1 (MINUTE NO 5654) (OCM 12/11/2015) - MINUTES OF THE GRANTS AND DONATIONS COMMITTEE MEETING - 29 OCTOBER 2015 (162/003) (R AVARD) (ATTACH) ..................................... 6 14. PLANNING AND DEVELOPMENT DIVISION ISSUES ........................................ 10 14.1 (MINUTE NO 5655) (OCM 12/11/2015) - PROPOSED STRUCTURE PLAN - LOT 95 WATSON ROAD, BEELIAR - OWNERS: JUAN LUIS DA LUZ & DIANE DA LUZ - APPLICANT: CREATIVE DESIGN & PLANNING (110/ 138) (L SANTORIELLO) (ATTACH) ............................. 10 14.2 (MINUTE NO 5656) (OCM 12/11/2015) - PROPOSED VARIATION TO PORT COOGEE STRUCTURE PLAN (RECOMMENDATION FOR FINAL APPROVAL): VARIOUS LOTS, NORTH COOGEE APPLICANT: FRASERS PROPERTY (110/023) (D DI RENZO / D ARNDT) (ATTACH) ................................................................................... 18 14.3 (MINUTE NO 5657) (OCM 12/11/2015) - SIGNAGE - LOCATION: NO. 435 (LOT 7) (MEMORIAL HALL) CARRINGTON STREET, HAMILTON HILL - OWNER / APPLICANT: CITY OF COCKBURN (DA15/0786 & 052/002) (G ALLIEX) (ATTACH) ........................................ 28 14.4 (MINUTE NO 5658) (OCM 12/11/2015) - HEALTH STUDIO (BALLET SCHOOL)- MINOR MODIFICATION TO BUILDING – LOCATION: NO. 1 (LOT 21) ROCKINGHAM ROAD, HAMILTON HILL – OWNER: POINT WORK PTY – APPLICANT: A T BRINE & SONS PTY LTD (DA15/0668 & 052/002) – (G ALLIEX) (ATTACH) ..................................... 33 14.5 (MINUTE NO 5659) (OCM 12/11/2015) - CLOSURE OF PORTION OF FRASER ROAD, BANJUP - OWNER: STATE OF WESTERN AUSTRALIA - APPLICANT: STOCKLAND (160/001) (M CAIN) (ATTACH) ................................................................................................. 38 14.6 (MINUTE NO 5660) (OCM 12/11/2015) - TEMPORARY HEALTH STUDIO (DANCE SCHOOL) WORKS – LOCATION: NO. 22 (LOT 2) SPHINX WAY, BIBRA LAKE – OWNER: PKG SUPER CUSTODIAN PTY LTD – APPLICANT: PETER GILL (DA15/0219 & 052/002) (G ALLIEX) (ATTACH) ................................................................................... 40 14.7 (MINUTE NO 5661) (OCM 12/11/2015) - RECOMMENDATION TO ADOPT MODIFICATION TO OCEAN CREST ESTATE STRUCTURE PLAN - LOTS 662, 663 & 664 HAMILTON ROAD, SPEARWOOD – APPLICANT: WHELANS (110/140) (M CAIN) (ATTACH) ......................... 47 14.8 (MINUTE NO 5662) (OCM 12/11/2015) - CITY OF COCKBURN SUBMISSION ON DRAFT LIVEABLE NEIGHBOURHOODS 2015 DOCUMENT (105/001) (C HOSSEN) (ATTACH) ..................................... 52 14.9 (MINUTE NO 5663) (OCM 12/11/2015) - BANJUP (TREEBY) DISTRICT STRUCTURE PLAN PROJECT PLAN – LOCATION: CITY OF COCKBURN OWNER: VARIOUS (110/141) (C HOSSEN) (ATTACH) ................................................................................................. 63 14.10 (MINUTE NO 5664) (OCM 12/11/2015) - PROPOSED METROPOLITAN REGION SCHEME AMENDMENT – LOCATION: LOT 821 ARMADALE ROAD, BANJUP – OWNER: HOUSING AUTHORITY – APPLICANT: WESTERN AUSTRALIAN PLANNING COMMISSION (108/001) (C HOSSEN) (ATTACH) ................................... 68 14.11 (MINUTE NO 5665) (OCM 12/11/2015) - RECOMMENDATION TO WAPC TO ADOPT MODIFICATION TO MURIEL COURT STRUCTURE PLAN - (COCKBURN CENTRAL NORTH CCW) - LOCATION: VARIOUS - OWNER: SHINETON PTY LTD - APPLICANT: URBIS (110/007) (C HOSSEN) (ATTACH) .......................... 73 14.12 (MINUTE NO 5666) (OCM 12/11/2015) - NOMINATION FOR „SIGNIFICANT TREE LIST‟ - TUART TREE 14 GWILLIAM DRIVE, BIBRA LAKE (099/228) (D. DI RENZO) (ATTACH) ................................... 81 14.13 (MINUTE NO 5667) (OCM 12/11/2015) - DEVELOPMENT ASSESSMENT PANELS - NOMINATION OF ONE (1) ALTERNATE MEMBER BY COUNCIL TO THE SOUTH WEST METROPOLITAN AREA JOINT DEVELOPMENT ASSESSMENT PANEL (052/002) (L JAKOVCEVIC ) (ATTACH) ........................................................................ 84 15. FINANCE AND CORPORATE SERVICES DIVISION ISSUES ............................ 89 15.1 (MINUTE NO 5668) (OCM 12/11/2015) - LIST OF CREDITORS PAID - SEPTEMBER 2015 (076/001) (N MAURICIO) (ATTACH) .................... 89 15.2 (MINUTE NO 5669) (OCM 12/11/2015) - STATEMENT OF FINANCIAL ACTIVITY AND ASSOCIATED REPORTS - SEPTEMBER 2015 (071/001) (N MAURICIO) (ATTACH) ...................... 90 15.3 (MINUTE NO 5670) (OCM 12/11/2015) - CARRIED FORWARD WORKS AND PROJECTS - 2014/15 TO 2015/16 & CLOSING MUNICIPAL FUNDS (071/002) (N MAURICIO) (ATTACH) ..................... 99 16. ENGINEERING AND WORKS DIVISION ISSUES ............................................. 102 16.1 (MINUTE NO 5671) (OCM 12/11/2015) - STATE OF SUSTAINABILITY REPORT 2014-15 (064/009) (J HARRISON) (ATTACH) ............................................................................................... 102 16.2 (MINUTE NO 5672) (OCM 12/11/2015) - TENDER NO. (P900029) RFT09/2015 – CLEANING SERVICES (COMMERCIAL) - PUBLIC, COMMUNITY & ADMINISTRATION FACILITIES (3 YEAR CONTRACT) (RFT09/2015) (D VICKERY) (ATTACH) ............................ 106 16.3 (MINUTE NO 5673) (OCM 12/11/2015) - TENDER NO. (C100293) RFT15/2015 – CLEANING OF PUBLIC BARBEQUE SERVICES (RFT15/2015) (B ROSER) (ATTACH) ..................................................... 118 16.4 (MINUTE NO 5674) (OCM 12/11/2015) - TENDER NO. (C100294) RFT14/2015 – PROJECT MANAGEMENT SERVICES - REDEVELOPMENT WORKS, OPERATIONS CENTRE, BIBRA LAKE (RFT14/2015) (D VICKERY) (ATTACH) .................................................. 125 16.5 (MINUTE NO 5675) (OCM 12/11/2015) - TENDER NO. (C100296) RFT 16/2015 - CONSTRUCTION SERVICES - BIBRA LAKE REGIONAL PLAYGROUND (RFT 16/2015) (A JARMAN/ A LEES) (ATTACH) ............................................................................................... 135 17. COMMUNITY SERVICES DIVISION ISSUES .................................................... 143 17.1 (MINUTE NO 5676) (OCM 12/11/2015) - REVIEW OF JUNIOR SPORTS FEES AND CHARGES (042/002) (T MOORE) ...................... 143 18. EXECUTIVE DIVISION ISSUES ........................................................................ 146 19. MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ....................... 146 19.1 (MINUTE NO 5677) (OCM 12/11/2015) - NOTICE OF MOTION - MAYOR HOWLETT - KNOCK PLACE JANDAKOT TRAFFIC CONGESTION (1490 & 099/114 ) (C SULLIVAN) (ATTACH) ................. 146 20. NOTICES OF MOTION GIVEN AT THE MEETING FOR CONSIDERATION AT NEXT MEETING ........................................................................................... 151 21. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY COUNCILLORS OR OFFICERS ........................................................................ 151 22 (OCM 12/11/2015) - MATTERS TO BE NOTED FOR INVESTIGATION, WITHOUT DEBATE ........................................................................................... 151 23. CONFIDENTIAL BUSINESS .............................................................................. 151 24 (MINUTE NO 5678) (OCM 12/11/2015) - RESOLUTION OF COMPLIANCE (SECTION 3.18(3), LOCAL GOVERNMENT ACT 1995) .................................... 151 25 (OCM 12/11/2015) - CLOSURE OF MEETING .................................................. 152 OCM 12/11/2015 CITY OF COCKBURN MINUTES OF ORDINARY COUNCIL MEETING HELD ON THURSDAY, 12 NOVEMBER 2015 AT 7:00 PM PRESENT: ELECTED MEMBERS Mr L Howlett - Mayor (Presiding Member) Mrs C Reeve-Fowkes - Deputy Mayor Mr K Allen - Councillor Ms L Wetton - Councillor Dr C Terblanche - Councillor Mr S Portelli - Councillor Mr S Pratt - Councillor Mr B Houwen - Councillor Mr P Eva - Councillor IN ATTENDANCE Mr D. Green - Acting CEO and Director, Governance & Community Services Mr S. Downing - Director, Finance