Rock Valley College Board of Trustees Community College District No. 511 October 26, 2010 Trustees’ Study Session at 5:15 p.m. WTC 141 BINA Hearing, 6:00 p.m., WTC 117/119-121 Public hearing concerning the intent of the Board of Trustees to sell not to exceed $10,500,000 General Obligation Funding Bonds. Regular Meeting at 6:00 p.m. WTC 117/119/121 Regular Meeting Agenda A. Call to Order B. Roll Call C. Minutes: September 14, 2010; September 28, 2010; October 2, 2010 D. Communications and Petitions E. Recognition of Visitors F. General Presentations 1. Sabbatical Report – Paul Laprade, Professor of Music 2. Implementation of the Learning and Opportunity Center – Suzanne Dooley G. Reports 1. Vital Signs a. Payroll, Healthcare Costs, Cash, JCSM (Jacobs Center for Science & Math), b. 1st Quarter Financial Report c. College-Wide Initiative Report d. Quarterly Media Coverage Report e. Freedom of Information Act (FOIA) Report f. Public Safety Report CY2009 g. Student Profile Fall 2010 Report and 10th Day Census Enrollment Fall 2010 Report 2. President’s Report a. BR #6735 – Claims Sheet # 660 (Check Register) (Checks over $10,000) b. BR #6736 – Purchase Report #638 c. BR #6737 – Personnel Report #628 d. BR #6738 – Starlight Theatre Report 2010 (information only) e. BR #6739 – Starlight Theatre Budget 2011 f. BR #6740 – Donation of Services (Rycom Tech) 3. Attorney’s Report a. AR # 272 – Resolution setting forth and describing in detail claims heretofore authorized and allowed for proper community college purposes which are presently outstanding and unpaid, declaring the intention to avail of the provisions of Article 3A of the Public Community College Act of the State of Illinois, as amended, and to issue bonds for the purpose of paying claims against Community College District No. 511, Counties of Winnebago, Ogle, Boone, Stephenson, DeKalb and McHenry and State of Illinois, and directing that notice of such intention be published as provided by law. b. AR # 273 – Resolution Estimating Taxes for 2010 and Setting Hearing Date 4. ICCTA Report 5. Student Trustee Report 6. Board Committee Reports H. Unfinished Business I. New Business J. Trustee Comments K. President’s Comments 1. Accolades (RVC wins 3 Gold Medallion Awards) (RVC wins Green Awards) 2. Announcements from President’s Leadership Team L. Adjourn to Closed Session to discuss pending litigation, hiring and retention of specific employees, collective bargaining matters, and Closed Session contractual matters. Following Closed Session, the Board may take action regarding employee hiring and retention. M. Reconvene Open Session N. Possible Action Items as a Result of Closed Session O. Date of Next Meeting: November 2, 2010: Board Committee Meeting, 5:15 p.m., WTC 141/142; November 16, 2010: Study Session at 5:15 p.m. in WTC 141/142; Regular Meeting, 6:00 p.m., WTC 117/119/121 P. Adjourn Katherine M. Kelley, Board Chair Board Committee Meeting The Committee meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Stephenson and Ogle Counties, Illinois, convened in the Stenstrom Center for Career Education (SCCE), Room 131, on Tuesday, September 14, 2010 at 5:15 p.m. Ms. Katherine Kelley, chairperson, called the meeting to order. Roll Call The following members of the Board of Trustees were present: Ms. Katherine Kelley Mr. Ted Biondo Mr. Mike Olson Mr. Randy Schaefer Ms. Marrisa Mora, student trustee The following members of the Board of Trustees were absent: Dr. Stephanie Raach, Rev. K. Edward Copeland, and Mr. Ken Nelson. Also in attendance: Dr. Jack Becherer, President; Dr. Diane Nyhammer, Provost / Chief Academic Officer; Ms. Ann Kerwitz, Assistant to the President; Ms. Jessica Jones, Managing Director of Human Resources; Mr. Sam Overton, Jr., Vice President of Administrative Services; Mr. Greg Wear, Associate Vice President of Academic Affairs; Ms. Susan Busenbark, Dean of Academic Development and Instructional Support; Ms. Amy Diaz, Associate Vice President of Student Development; Mr. Mike Mastroianni, Associate Vice President of Outreach and Planning. On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous voice vote, the meeting was adjourned to committee meetings at 5:20 p.m. At 6:45 p.m., on a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous voice vote, the meeting was reconvened to receive and discuss committee reports. Reconvene Open Session The following members of the Board of Trustees were present: Ms. Katherine Kelley Mr. Ted Biondo Mr. Mike Olson Mr. Randy Schaefer Ms. Marrisa Mora, student trustee The following members of the Board of Trustees were absent: Dr. Stephanie Raach, Rev. K. Edward Copeland, and Mr. Ken Nelson. Also in attendance: Dr. Jack Becherer, President; Ms. Amy Diaz, Associate Vice President of Student Development; Ms. Ann Kerwitz, Assistant to the President; Mr. Mike Mastroianni, Associate Vice President of Outreach and Planning; Mr. Sam Overton, Jr., Vice President of Administrative Services; Mr. Greg Wear, Associate Vice President of Academic Board of Trustees – Strategic Minutes of September 14, 2010 – Page #1 of 3 pages Affairs; Ms. Susan Busenbark, Dean of Academic Development and Instructional Support; Ms. Jessica Jones, Managing Director of Human Resources. Dr. Jack Becherer announced that the Illinois Community College Trustees Association (ICCTA) executive committee has moved Rock Valley College from the West Suburban Region to the Northwest Region. Other schools in the Northwest Region are Highland Community College, Illinois Valley Community College, Kishwaukee College and Sauk Valley College. Chair Katherine Kelley received reports from the Board committees and entertained discussion. No action was taking during the committee meetings. Teaching and Learning Committee: Attending: Randy Schaefer (chair), Kathy Kelley (attending for Dr. Stephanie Raach), and Dr. Diane Nyhammer. Trustee Schaefer presented the following information: · The college is pursuing accreditation of distance education degrees and is awaiting confirmation of dates for a focus visit by the Higher Learning Commission (HLC). · Dr. Nyhammer explained changes to HLC policies that affect the college. · EAGLE, the new learning management system, has been implemented. · A facilities update indicated that 1) Construction of the Jacobs Center for Science and Math is on schedule, and the building is expected to be ready for occupancy in August 2011, 2) Design concepts for the Arts Instructional Center will be presented to the Board at its October 2 retreat, 3) The Stenstrom Center for Career Education is now a full degree site, 4) Data is being gathered to create alternatives for renovation of Classroom Buildings I and II, 5) The Woodward Technology Center, Educational Research Center and Physical Education Center are in good shape for a number of years. Finance and Facilities Committee: Attending: Mr. Ted Biondo (chair), Mr. Mike Olson, and Mr. Sam Overton. Trustee Biondo presented an overview of the committee meeting. · The Jacobs Center for Science and Math is expected to be enclosed by November 15. · Classes for the new Running Start program for Byron and Winnebago high schools will be held at the Stenstrom Center for Career Education. · An early retirement incentive for non-union employees was discussed. Mr. Overton will provide further financial data to determine if the cost savings warrants offering the incentive. Discussion will continue at the next Committee meeting. · Mr. Overton briefed the Committee on the status of capital bonds for the AIC. Legislation on the possible continuance of Build America Bonds is still unknown. · Barnes and Noble will sponsor a pilot textbook rental program for the spring 2011 semester. · Emergency Preparedness training continues for RVC staff. Board of Trustees – Strategic Committee Minutes of September 14, 2010 – Page #2 of 3 pages Human Resources Committee: Attending: Mr. Mike Mastroianni, Ms. Jessica Jones, Dr. Jack Becherer on behalf of trustees. Dr. Jack Becherer reviewed the Committee’s discussions: · Some issues with recent unemployment claims have been resolved, while others are still under appeal. Further details will be outlined as they become available. · Healthcare cost to employees was discussed in relation to a possible early retirement offer. Chair Katherine Kelley thanked the presenters for their committee reports. Dr. Jack Becherer updated trustees on the search for the executive director of the Foundation and Institutional Advancement. Adjourn to Closed Session On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call vote, the meeting was adjourned to closed session at 7:10 p.m. At 7:10 p.m., Ms. Amy Diaz, Ms. Susan Busenbark, Ms. Jessica Jones and Mr. Greg Wear left the meeting. Reconvene Open Session On a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous roll call vote, the meeting was reconvened to open session at 7:25 p.m. No action was taken during closed session. Next Meeting The next regular business meeting of the Board of Trustees will be held at 6:00 p.m. Tuesday, September 28, 2010 in room 117/119/121 of the Woodward Technology Center (WTC) on the main campus. A Study Session will begin at 5:15 p.m. in WTC room 141/142. Adjournment The meeting adjourned at 7:25 p.m. on a motion by Mr. Randy Schaefer, seconded by Mr. Mike Olson, and unanimous voice vote. Submitted by Ann Kerwitz ___________________________________ _______________________________________ Mr. Michael D. Olson, Secretary Ms. Katherine M. Kelley, Chair Board of Trustees – Strategic Committee Minutes of September 14, 2010 – Page #3 of 3 pages Regular Meeting The Meeting of the Board of Trustees of Community College District No. 511, Winnebago, Boone, DeKalb, McHenry, Ogle, and Stephenson Counties, Illinois, convened in the Woodward Technology Center room 117-121 on the main campus on Tuesday, September 28, 2010 at 5:20 p.m. Chairperson Katherine Kelley called the meeting to order. Roll Call The following members of the Board were present: Mr.