NOTICE OF MEETING The Executive Tuesday 5 July 2011, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell To: The Executive Councillor Bettison (Chairman), Councillor Ward (Vice-Chairman), Councillors Mrs Ballin, Dr Barnard, Birch, Mrs Hayes, McCracken and Kendall ALISON SANDERS Director of Corporate Services EMERGENCY EVACUATION INSTRUCTIONS 1 If you hear the alarm, leave the building immediately. 2 Follow the green signs. 3 Use the stairs not the lifts. 4 Do not re-enter the building until told to do so. If you require further information, please contact: Jemma Durkan Telephone: 01344 352209 Email: [email protected] Published: 4 July 2011 The Executive Tuesday 5 July 2011, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell AGENDA Page No 1. Apologies 2. Declarations of Interest Members are asked to declare any personal or prejudicial interests, and the nature of that interest, in respect of any matter to be considered at this meeting. 3. Minutes - 7 June 2011 To consider and approve the minutes of the meeting of the Executive 1 - 10 held on 7 June 2011. 4. Urgent Items of Business 5. Local Economic Development Strategy To endorse the draft Local Economic Development Strategy 2011-14 11 - 50 for consultation. 6. Revised Local Development Scheme To approve the revised Local Development Scheme and submission of 51 - 102 this to the Secretary of State. 7. Thames Basin Heaths Special Protection Area Avoidance and Mitigation Supplementary Planning Document To agree the Thames Basin Heaths Special Protection Area Avoidance 103 - 282 and Mitigation Supplementary Planning Document Consultation Draft for public consultation. 8. Older Person Accommodation and Support Services Strategy To agree the Older Persons Accommodation and Support Services 283 - 330 Strategy. 9. School Places Basic Need To note and endorse the School Places Basic Need. 331 - 342 10. Customer Contact Strategy 2011-2014 To agree the Customer Contact Strategy 2011-2014 and the 343 - 382 associated Action Plan. 11. Commitment Budget 2012/13 - 2014/15 To approve the Commitment Budget 2012/12- 2014/15 and the 383 - 392 proposed budget process for 2012/12. 12. Exclusion of Public and Press To consider the following motion: That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 13 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972: (3) Information relating to the financial or business affairs of any particular person. Reports Containing Exempt Information 13. Office Accommodation Strategy To approve the Office Accommodation Strategy. 393 - 440 This page is intentionally left blank Agenda Item 3 EXECUTIVE 7 JUNE 2011 5.00 - 5.45 PM Present: Councillors Ward (Vice-Chairman, in the Chair), Mrs Ballin, Birch, Mrs Hayes, Kendall and McCracken Apologies for absence were received from: Councillors Bettison (Chairman) and Dr Barnard 1. Declarations of Interest There were no declarations of interest. 2. Minutes - 29 March 2011 RESOLVED that the minutes of the meeting of the Executive on 29 March 2011 together with the accompanying decision records be confirmed as a correct record and signed by the Vice-Chairman. 3. Executive Decisions The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below: Item 5: Autism Joint Commissioning Strategy RESOLVED that the Bracknell Forest Adult Autism Joint Commissioning Strategy be approved. Item 6: Energy Procurement RESOLVED that 1 The appointment of Buying Solutions as the Council’s Expert Buying Partner for gas and electricity supplies be confirmed; 2 The use of the new Buying Solutions Gas and Electricity Framework Agreements be agreed; 3 The Director of Environment, Culture and Communities be authorised to sign the Buying Solutions Customer Access Agreement. 1 Item 7: Casual Car Mileage/Car Loan interest rate RESOLVED that 1 The Employment Committee be advised that with effect from 1 August 2011 the Council adopts the standard HMRC flat rate, currently 45p/mile for all business mileage up to 8,500 miles, and 25p/mile thereafter. 2 From 1 August 2011 the interest on new car loans is fixed at the HMRC rate (currently 4%) and that the rates are reviewed annually. Item 8: Corporate Performance Overview Report Q4 RESOLVED that the performance of the Council over the period from January to March 2011, highlighted in the Overview Report in Annex A be noted. Item 9: Capital Expenditure Outturn 2010/11 RESOLVED that 1 The outturn capital expenditure and in particular the key variances identified in section 5.6 be noted. 2 The carry forward of £24.389m from the 2010/11 capital programme to 2011/12 including £0.42m relating to projects approved in 2009/10 (see paragraph 5.7) be approved. 3 The financing of capital expenditure as shown in Table 2 be noted. 4 The sum of £350,000 to be added to the Capital Programme in 2011/12 for highway maintenance relating to the additional grant allocated to the Council by Department for Transport (see paragraph 5.11) be approved. Item 10: Revenue Expenditure Outturn 2010/11 RESOLVED that 1 The outturn expenditure for 2010/11, subject to audit, of £72.905m, which represents an under spend of £1.682m compared with the approved budget, be noted. 2 The funding of the lease surrender for Enid Wood House from current year under spends (see paragraph 5.1 of the report) be approved. 3 The budget carry forwards of £0.410m (see paragraph 5.7 and Annexe C to the report) be noted. 4 The Council’s Treasury Management performance in 2010/11 set out in Annexe B to the report be noted. 5 The earmarked reserves as set out in Annexe D to the report be recommend to the Governance and Audit Committee. Decision Records LEADER 2 Bracknell Forest Council Record of Decision Work Programme Reference I025328 1. TITLE: Autism Joint Commissioning Strategy 2. SERVICE AREA: Adult Social Care and Health 3. PURPOSE OF DECISION In response to the National Autism Strategy, it is a duty for local areas to develop a Joint Autism Commissioning Strategy for adults with autism. The decision is for the Executive to agree the proposed drafted Commissioning Strategy. 4 IS KEY DECISION Yes 5. DECISION MADE BY: Executive 6. DECISION: That the Bracknell Forest Adult Autism Joint Commissioning Strategy be approved. 7. REASON FOR DECISION The Government has published statutory guidance which sets out how health and social care should support the implementation of the national autism strategy Fulfilling and Rewarding Lives. The guidance states that “Local Authorities, NHS bodies and NHS Foundation Trusts should develop local commissioning plans for services for adults with autism, and review them annually”. The Bracknell Forest Autism Strategy supports the recommendations in the national strategy and sets out in detail how it intends to implement the statutory guidance. 8. ALTERNATIVE OPTIONS CONSIDERED None, as it is a statutory requirement for each local authority to have an autism strategy. 9. PRINCIPAL GROUPS CONSULTED: Providers, Carers, Mencap, Berkshire Autistic Society, individuals that use the service 10. DOCUMENT CONSIDERED: Report of the Director of Adult Social Care & Health 11. DECLARED CONFLICTS OF INTEREST: None. Date Decision Made Final Day of Call-in Period 07 June 2011 15 June 2011 SIGNED:.................................................. DATE:.................................................... 3 Bracknell Forest Council Record of Decision Work Programme Reference I028717 1. TITLE: Energy Procurement 2. SERVICE AREA: Environment, Culture & Communities 3. PURPOSE OF DECISION To seek endorsement to revised arrangements for the procurement of energy supplies with effect from 1 April 2012 4 IS KEY DECISION Yes 5. DECISION MADE BY: Executive 6. DECISION: 1 That the appointment of Buying Solutions as the Council’s Expert Buying Partner for gas and electricity supplies be confirmed; 2 That the use of the new Buying Solutions Gas and Electricity Framework Agreements be agreed; 3 That the Director of Environment, Culture and Communities be authorised to sign the Buying Solutions Customer Access Agreement. 7. REASON FOR DECISION The current ex NHS Purchase and Supply Agency (PASA) Frameworks, which the Council has been using since 2007, expire on 31 March 2012. PASA has in the meantime been wound up and the frameworks novated to Buying Solutions who assumed responsibility for energy buying last year. Buying Solutions are in the process of setting up new frameworks to replace these and require all ex PASA customers to sign up a Customer Access Agreement in order to access them; to ensure energy buying can start now for supplies from 1 April 2012, this Access Agreement must be signed by the end of June. 8. ALTERNATIVE OPTIONS CONSIDERED Other public sector energy buying agency available to the Council include Laser (Kent CC), Eastern Shires Purchasing Organisation, NE Purchasing Organisation, and Yorkshire Purchasing Organisation. All operate on a not for profit basis so there is not felt to be any significant difference in fees (not that any of these organisations will entertain a formal fee- based competition) and moreover the fees are insignificant in relation to the commodity cost – generally around 0.5%. Hence the most important selection factor is the perceived ability of the energy buyer to make the right decisions about when and how much energy to buy. However these have relatively small portfolios and hence buying teams and moreover have only been utilising hedging practices for energy procurement for the last couple of years. Buying Solutions on the other hand now buy energy for the whole central government and health sectors, together with a large number of local authorities.