N O T I C E O F M E E T I N G PERIODIC ELECTORAL REVIEW WORKING GROUP will meet on TUESDAY 26 JUNE 2001 At 8.00 pm in MEETING ROOM 'A', TOWN HALL, ST. IVES ROAD, MAIDENHEAD TO: ALL MEMBERS OF THE PERIODIC ELECTORAL REVIEW WORKING GROUP (For action) COUNCILLORS LAWRENCE (CHAIRMAN), MRS BATESON (VICE-CHAIRMAN), BURBAGE, MRS ENDACOTT, MRS GLIKSTEN, MRS KEMP, OLNEY, MRS QUICK, WERNER AND WILES. c.c. Chief Executive, Borough Secretary, Andrew Scott, Rob Curtis and Sue Goddard. Barry Morfett Head of Corporate Administration Issued: Tuesday 26th June 2001 BJM/ag mins reps/PER WG 260601.doc AGENDA PART I ITEM SUBJECT WARD PAGE NO 1. APOLOGIES FOR ABSENCE To receive any apologies for absence. 2. AREAS FOR RECONSIDERATION To look further at certain areas as requested by Members at the last meeting viz:- Ascot, Sunninghill and Sunningdale Cookham/Bisham Cox Green/Woodlands Park and Hurley Windsor Urban Area Maidenhead Urban Area NB. The proposals submitted by the Liberal Democrat Group have been summarised in the above report. Details of their proposals have been attched as an Appendix. BJM/ag mins reps/PER WG 260601.doc 2. AREAS FOR RECONSIDERATION At the Working Group meeting on 21 June, it was agreed that further consideration should be given to detailed options provided by Members of the Working Group in relation to the following areas:- Ascot, Sunninghill and Sunningdale Cookham and Bisham Cox Green, Woodlands Park and Hurley Windsor Urban Area Maidenhead Urban Area Members will recall that at the meeting on 21 June, the officers provided proposals for each of the areas in question and the following report provides details not only of the proposals originally but also the options supplied by individual Members. Ascot, Sunninghill and Sunningdale Officers' Proposal The Working Group having agreed that the above areas merited in electorate terms, seven representatives on the Council. The proposal is that there should be a Sunningdale Ward with boundaries co-terminus with those of the Sunningdale Parish Council, electing two Members. The current Ward electorate would be 3,658 giving a Member/elector ratio of 1:1829. This represents a variance of +1.61% for 58 Members and –0.11% for 57 Members. The remainder of the area, which is in fact that covered by Sunninghill Parish Council was divided using the Wards of that Parish. The Sunninghill and South Ascot Wards to be combined to give a total of 5,128 electors with three Members to be elected, the Member/elector ratio would be 1:1709. The variances would be –5.06% for 58 Members and –6.66% for 57 Members. The Ascot and Cheapside Wards of Sunninghill Parish would then be combined to give a two Member Borough Ward with an electorate of 3,529. This would give a Member/elector ratio of 1:1714, which represents variances of –4.78% for 58 Members and –6.39% for 57 Members. This proposal has the advantages of not only achieving the seven Members required, but also containing the new Borough Wards within existing Parish Council Wards or areas. The percentage variances are within the limits imposed by the Local Government Commission. Other Option North Ascot - A new two-Member ward, covering the polling districts of WA/WB and WC from the former Sunninghill ward. Sunninghill – A new two-Member ward, covering the polling district WD, except for Cavendish Meads (306). BJM/ag mins reps/PER WG 260601.doc Addition from polling district VB of Sunningdale and South Ascot ward of: Church Rd (46); Bouldish Farm Rd (181); Liddell Rd (222), All Soul's Road (28); Lynhurst Rd (1); Kinross Ct (17); Spring Gardens (31); Elizabeth Ct (42); Woodend Drive (100); Oliver Rd (56); Kinross Av, (64); Cromwell Road (61): Carroll Crescent (176); Brockenhurst Rd (176); Lower Village Rd (35); Truss Hill (63); and Victroia Rd (142). Sunningdale and South Ascot – A new three-Member ward, covering the polling districts VA and ZD. Addition from polling district VB of everything except: Church Road (46); Bouldish Farm Rd (181); Liddell Rd (222), All Soul's Road (28); Lynhurst Rd (1); Kinross Ct (17); Spring Gardens (31); Elizabeth Ct (42); Woodend Drive (100); Oliver Rd (56); Kinross Av, (64); Cromwell Road (61): Carroll Crescent (176); Brockenhurst Rd (176); Lower Village Rd (35); Truss Hill (63); and Victroia Rd (142). Cookham and Bisham Officer Proposal Whilst the officers had originally proposed that electors in the Bisham Parish area living to the west the A404M should be moved from the Cookham and Bisham Ward to Hurley Ward, it transpired that this would result in a reduction in the Member/elector ratio in Bisham and Cookham Ward to 1:1627 and variances of –9.61% for 58 Members and –11.14% for 57 Members. In addition, there had been representations from the Burchetts Green Association in which strong opposition was expressed to any proposal to move the entire area of Burchetts Green into Hurley Ward. The Working Group recognised the significant local opposition and in the light of the problems that would be caused to the variances in Bisham and Cookham accepted that the proposed move of electors in part of Bisham to Hurley should not be pursued further. The proposal now is that the Cookham and Bisham Ward should be retained on its existing boundaries and that it should continue to elect three Members, with a Member/elector ratio of 1:…. which represents variances of ……% for 58 Members and ……% for 57 Members. Other proposal Cox Green, Woodlands Park and Hurley Officer Proposal BJM/ag mins reps/PER WG 260601.doc Other Proposal Windsor Urban Area The Windsor Urban area includes the following Wards:- % variance 2001 % variance 2006 57 58 57 58 Castle -8.56 -7.09 -6.98 -5.37 Trinity -19.81 -18.44 -8.63 -7.04 Park -7.67 -6.09 -6.43 -4.80 Clewer North -11.49 -9.97 -12.47 -10.96 Clewer South +5.23 +7.03 +3.90 +5.70 Eton (North and South) -24.50 -23.20 -24.40 -23.09 In working on a proposal for this area, the officers have been mindful that the eastern end, that is the Eton (North and South) Ward, has a percentage variance of between -23.09% and 24.50%, and at the western end the Bray Ward, has a percentage variance of +10.08%. As illustrated in the table above, the Wards within the former Borough of New Windsor vary quite significantly in terms of the Member/elector ratio and when first "assembled" in the late 1960's, the former Council whilst taking account of developments to the western end of the Borough, did put in place a number of boundaries which are perhaps no longer relevant and in some instances are difficult to justify. In the knowledge that Members were anxious to retain intact the Eton (West) Ward and that there was an acceptance that the Eton (North and South) Ward could be viewed as part of the Windsor Urban Area, it is perhaps simplest to work from the eastern side of the Urban Area. The proposals are therefore as follows:- i) An Eton and Castle Ward This would comprise polling districts KA (766 electors), KB (533 electors) and the following from polling district EA:- Chapter Mews Church Lane Church Street Datchet Road Frogmore High Street (part) Home Park Private Market Street Park Street (part) BJM/ag mins reps/PER WG 260601.doc Royal Farms Royal Gardens St Alban's Close St Alban's Street Thamesside Thames Street (part) Windsor Castle and Precincts The total electorate would be 1,686. This being a one Member Ward, the percentage variance would be –8.22% for 57 Members and –6.64% for 58. ii) Park A combination of polling districts SB (1,524), SC (1,096), SD (778), GB (1,426) and the following from SA:- Adelaide Square Chaucer Close Edinburgh Gardens Fairlight Avenue Francis Road Gloucester Place Grove Road (1-27 and Number 2) Kings Road Osborne Road (part) St Leonard's Hill from Polling District DC * *This would need tidying-up in a rewarding of Bray Parish. The total electorate would therefore be 5433 with 3 Members representing the Ward. The Member/elector ratio would be 1:1811, representing variances of +0.28% for 58 Members and –1.42% for 57 Members. iii) "New" Ward A combination of polling district EB (1,808 electors), the following from polling district SA:- Albany Road Alexandra Road Belmont Road Brook Street Dagmar Road Deveraux Road Francis Road (part) Grove Road (part) Helena Road Osborne Road (part) Prince Consort Cottages Russell Street Sheet Street BJM/ag mins reps/PER WG 260601.doc St Leonard's Avenue St Leonard's Road Temple Road Victoria Street The following from polling district EC:- Maidenhead Road (part) Clewer Park Mill Lane Stephenson Drive Clewer Court Road The following from polling district EA:- Royal Free Court, Bachelors Acre Barry Avenue Bridgewater Terrace Castle View House, Bridgewater Terrace Joseph Chariott's House Chariott's Place Charles Street The Courtyard, High Street King Edward Court Darville House, Oxford Road Park Street (part) Peascod Street Amberley Place, Peascod Street Queen Anne's Court, Peascod Street Sheet Street Victoria Street Ellison House, Victoria Street William Street The total electorate for the Ward would therefore be 3,520. For a 2 Member Ward this represents a Member/elector ratio of 1,760, a variance of –2.55% for 58 Members and –4.19% for 57 Members. iv) Trinity (expanded) A combination of polling districts XA (1,008 electors), XB (1,918 electors), XC (1,516 electors) and the following from EC:- Maidenhead Road (part) Parsonage Lane Rectory Close Wells Close Errington Drive Clarence Road (part) BJM/ag mins reps/PER WG 260601.doc Orchard Avenue Oak Lane The following from GC:- Bell View Bell View Close St Andrew's Avenue St Andrew's Crescent Dedworth Road (part) Cranbourne Avenue The total electorate would therefore be approximately 5,160.