The minutes were confirmed on 2 March 2018 without amendment. Minutes of the First Meeting of the District Facilities Management Committee under the Yuen Long District Council in 2018 Date: 5 January 2018 (Friday) Time: 10:00 a.m. - 1:50 p.m. Venue: Conference Room, Yuen Long District Council, 13/F., Yuen Long Government Offices, 2 Kiu Lok Square, Yuen Long Present Time of Arrival Time of Withdrawal Chairman: Mr LEE Yuet-man, MH (Beginning of the meeting) (End of the meeting) Vice-chairman: Mr TANG Cheuk-yin (Beginning of the meeting) (End of the meeting) Members: Mr CHAM Ka-hung, Daniel, (Beginning of the meeting) (End of the meeting) BBS, MH, JP Ms CHAN Mei-lin (Beginning of the meeting) (12:35 p.m.) Mr CHAN Sze-ching (10:15 a.m.) (10:30 a.m.) Mr CHEUNG Muk-lam (Beginning of the meeting) (11:00 a.m.) Mr CHING Chan-ming (Beginning of the meeting) (End of the meeting) Ms CHIU Sau-han, MH (Beginning of the meeting) (End of the meeting) Mr CHOW Wing-kan (Beginning of the meeting) (1:00 p.m.) Mr KWOK Hing-ping (10:25 a.m.) (End of the meeting) Ms LAU Kwai-yung (Beginning of the meeting) (1:00 p.m.) Mr LEUNG Fuk-yuen (Beginning of the meeting) (11:50 a.m.) Mr LEUNG Ming-kin (Beginning of the meeting) (End of the meeting) The Hon LUK Chung-hung (10:25 a.m.) (11:45 a.m.) Ms MA Shuk-yin (Beginning of the meeting) (End of the meeting) Mr MAK Ip-sing (Beginning of the meeting) (End of the meeting) Mr MAN Ping-nam, MH (Beginning of the meeting) (12:40 p.m.) Mr SHUM Ho-kit (Beginning of the meeting) (End of the meeting) Mr SIU Long-ming (Beginning of the meeting) (1:00 p.m.) Mr TANG Cheuk-him (10:30 a.m.) (End of the meeting) Mr TANG Hing-ip, BBS (Beginning of the meeting) (End of the meeting) Mr TANG Ka-leung (Beginning of the meeting) (End of the meeting) Mr TANG Sui-man (Beginning of the meeting) (12:40 p.m.) Mr TANG Yung-yiu, Ronnie (Beginning of the meeting) (End of the meeting) Mr WONG Cheuk-kin (Beginning of the meeting) (End of the meeting) Ms WONG Wai-ling (Beginning of the meeting) (End of the meeting) Mr WONG Wai-shun, MH (Beginning of the meeting) (End of the meeting) Mr YIU Kwok-wai (Beginning of the meeting) (End of the meeting) 1 Mr YOUNG Ka-on (Beginning of the meeting) (End of the meeting) Ms YUEN Man-yee (Beginning of the meeting) (End of the meeting) Secretary: Ms WONG Man-ting, Mandy Executive Officer I (District Council), Yuen Long District Office Assistant Secretary: Ms CHUNG Sin-Kwan, Polly Executive Officer (District Council)4, Yuen Long District Office In attendance Mr YUEN Ka-lok, Enoch, JP District Officer (Yuen Long) Mr NG Lak-sun, Nixon Assistant District Officer (Yuen Long) 1 Mr TSANG Tak-chung Senior Inspector of Works(1), Yuen Long District Office Mr CHAN Sai-hung Senior Inspector of Works(2), Yuen Long District Office Mr HUI Wai-ming, Kenneth Liaison Officer-in-charge (R5), Yuen Long District Office Ms LEUNG So-ping, Selina Senior Executive Officer (Planning)1, Leisure and Cultural Services Department Ms LUNG Lai-seung, Wendy District Leisure Manager (Yuen Long), Leisure and Cultural Services Department Mr WONG Shu-yan, Francis Chief Leisure Manager (New Territories North), Leisure and Cultural Services Department Ms KWAN Yuen-mei, Rica Senior Librarian (Yuen Long), Leisure and Cultural Services Department Ms WONG Fan-ni, Jasmine Senior Manager (New Territories West) Promotion, Leisure and Cultural Services Department Ms LI Yee-wa, Cathy Senior Estate Surveyor/West, District Lands Office, Yuen Long Item 2 Ms HUI Ka-wai, Minerva Architect (Works)5, Home Affairs Department Item 4 Mr HO Kwai-hung, Barry Senior Executive Officer (District Management), Yuen Long District Office Ms AU Hing-tsz, Berry Executive Officer (Community Affairs), Yuen Long District Office Ms WONG Suk-fun, Josephine Housing Manager/YLG6, Housing Department 2 Item 7(2)(3) Ms YIP Pui-yi, Alice Senior Estate Surveyor/East, (District Lands Office, Yuen Long), Lands Department Absent Mr KWOK Keung, MH (Absent due to other commitments) Mr LAI Wai-hung (Absent due to other commitments) The Hon LEUNG Che-cheung, SBS, MH, JP Mr LUI Kin, MH (Absent due to other commitments) Mr MAN Kwong-ming (Absent due to other commitments) Mr TSANG Shu-wo (Absent due to other commitments) * * * * * Opening Remarks The Chairman welcomed Members and government department representatives, in particular the newly appointed District Officer (Yuen Long), Mr Enoch YUEN, JP, to the meeting of the District Facilities Management Committee (“DFMC”) under the Yuen Long District Council (“YLDC”). He also welcomed students from Kwong Ming School to observe the meeting to enhance their understanding of the District Council (“DC”) and DC Members’ work through this opportunity. 2. Mr KWOK Keung, MH, Mr LAI Wai-hung, Mr LUI Kin, MH, Mr MAN Kwong-ming and Mr TSANG Shu-wo were absent due to other commitments. Item 1: Confirmation of the minutes of the sixth meeting in 2017 3. The Chairman concluded that Members unanimously confirmed the above minutes. Item 2: Progress report on District Minor Works (“DMW”) Programme (projects proposed by District Council Members) (DFMC Paper No. 1/2018) 4. The Chairman welcomed the following persons to the meeting, in addition to the regular department representatives: Senior Executive Officer (Planning)1, Ms Selina LEUNG Leisure and Cultural Services Department Architect (Works)5, Home Affairs Department Ms Minerva HUI 3 5. The views and responses on the following projects by Members and relevant department representatives were summarised as follows: (1) “Construction of a sitting-out area adjoining Pat Heung Pai Lau, Pat Heung Road” (YL-DMW143) - Ms Minerva HUI reported that the project was expected to complete in early 2018. (2) “Construction of a Children's Playground at Shek Wu Wai, Yuen Long” (YL-DMW169) - Ms Minerva HUI reported that the project was expected to complete in mid-2018. (3) “Construction of Sitting-out Area at Shui Tau Road, Kam Tin” (YL-DMW199) - Ms Selina LEUNG reported that the tender documents were scheduled for issue in January 2018. (4) “Construction of Sitting-out Area at Shan Ha Tsuen” (YL-DMW209) - Members enquired about the project implementation timetable, and hoped the works could be carried out expeditiously; and - Ms Selina LEUNG acknowledged Members’ concerns about the project, and hoped the tendering could be brought forward to end-2018. (5) “Construction of covered walkways in Tin Shui Wai District (Phase I)” (YL-DMW212 – YL-DMW213) - An enquiry was made about the progress of the works; - Members requested that the design proposal for YL-DMW213 should be submitted for Members’ consideration prior to tendering; and - Ms Minerva HUI responded that YL-DMW213 was expected to be put out to tender in mid-2018 and the works were expected to commence in end-2018. Members would be updated at the next meeting on the latest estimated costs and the design proposal. The works for YL-DMW212 were expected to start in 2019-20. (6) “Construction of a children’s playground and a leisure park at Mai Po Village, San Tin” 4 - Members asked whether the District Lands Office (“DLO”) had agreed on the demolition of the vacant school premises located within the proposed area of the works; - It was hoped that government departments would increase transparency on matters relating to the demolition of the school premises and the designation of the site for other uses, and update local residents on the situation; and - Ms Selina LEUNG responded that the Planning Department (“PlanD”) had proposed reserving the site for “Government, Institution or Community” (GIC) uses in the long run. The Leisure and Cultural Services Department (“LCSD”) would follow up on the matter again after the PlanD had reviewed the development of the site. (7) “Environmental improvement works for the Tat Tak Communal Hall Forecourt” - Members said that the Antiquities and Monuments Office (“AMO”) would soon complete the restoration works for Tat Tak Communal Hall. As the proposed cultural square took time to complete, some simple beautification works were suggested for the Tat Tak Communal Hall Forecourt, such as laying turf and growing plants on the open space on both sides, so as to integrate the communal hall with the forecourt surroundings. It was hoped that the works could be carried out as soon as possible; and - Ms Selina LEUNG responded that she would work with relevant departments to study the feasibility of carrying out simple landscaping works at the site. (8) “Provision of covered walkways from Yuen Long South to Yuen Long Town” - Members urged for expeditious confirmation of the works schedule. (9) “Construction of a children’s playground next to Ha Tsuen Soccer Pitch” - Members said the area of the proposed works was overgrown with weeds and trees, and hoped that the government department concerned would respond how the situation would be dealt with; and - Ms Cathy LI responded that the problem would be followed up after the meeting. 5 (10) “Addition of a leisure park at Tai Tong Shan Road (near the pavilion)” - Members said that the works occupied a large area but building a leisure park there was appropriate and feasible because it was on a flat land although there was also a slope. Trees there could be removed. They hoped that the government department would actively consider and study the feasibility of the works; - A large number of visitors would appreciate red leaves in Tai Tong every year, causing frequent traffic congestion there.