My Ref: IG-11590 Your Ref: Contact: Freedom of Information Team Email: [email protected] Freedom of Information Team Information Compliance Legal & Governance 2nd Floor Loxley House Station Street Nottingham Requester NG2 3NG At contact address specified for request number above Tel: 0115 876 4376 Email: [email protected] www.nottinghamcity.gov.uk 20 December 2018 Dear Requester Request under the Freedom of Information Act 2000 (the Act) The council has considered your request which was received on 22 November 2018 and our response to your questions is shown below. In the summer of 2018 a 'consultation' on the future of the Central Library was undertaken by the council, including an online survey. A printed questionnaire was also available in the library. This consisted of an A2, folded, heavy, gloss, printed on both sides, full colour 'advert' for the new Broadmarsh and some questions about library use. In relation to this questionnaire, could you please confirm:- 1. The number of sheets (where each questionnaire is a sheet) printed. 20,000. 2. The number of completed sheets (questionnaires) returned. 1,595 questionnaires were returned, including 514 paper copies and 1,081 online. 3. The number of respondents:- a) in favour of plans to relocate 1,326, including online responses. A small number of responses did not state a preference. b) against council plans to relocate 227, including online responses. A small number of responses did not state a preference. 4. The total printing cost for the entire print run of sheets. £2,338. 5. Other locations, apart from Angel Row, where the sheets were made available for the public to give their opinions. Leaflets were delivered to all Leisure Centres and Libraries across the Nottingham City area and to Inspire, who distributed them to Nottinghamshire County Council Libraries. They were also distributed to: • Bromley House Library • Nottingham Writer’s Studio • Five Leaves Bookshop • Waterstones Nottingham • Blackwells Bookshop • Ex Libris Bookshop • Jeremy and Westerman Bookshop • Page 45 Comics • Lakeside Arts • Broadway Cinema • Antenna • Nottingham Playhouse • Wired Café • Backlit Gallery • LeftLion • Creative Quarter • Nottingham Schools Trust • Bulwell Toy Library. 6. Any other means employed of canvassing public opinion on proposals to relocate the library, such as road shows, public consultations, public meetings including when and where. Staff were on hand at Nottingham City Libraries, across the city, giving out forms to customers and getting opinions about their ideas. The proposals were also taken to Inspire, the Nottinghamshire County Council Library Provider Trust, to seek their views and distribute consultation forms. Nottingham City Council also spoke to the Strategic Cultural Partnership and the UNESCO City of Literature Board. The parent mentor charity, Small Steps Big Changes, presented the consultation at their Community Partnership meetings to parents and family mentors. 7. The decision maker on the final draft of the sheets. Nottingham City Council. 8. What was done with the unused sheets after the consultation had finished. These sheets were recycled. 9. Which company undertook the design and printing of these sheets, unless it was produced in house, in which case the various tender prices submitted from which the supplier was selected. Cavalry design undertook the design of the leaflets. Page Whelan undertook the printing of the leaflets. As per the council’s procurement thresholds formal quotations and tenders were not required as the spend did not exceed £10,000. 10. When the decision was taken to relocate. Nottingham City Council has not yet made a formal decision to move the library. You are free to use any information supplied for your own personal use. If the information provided is marked as published under an Open Government Licence you are free to reuse it, subject to the licence terms. However, if the information is not published under an Open Government Licence and you wish to reuse it, for example, by publishing the information or issuing copies to the public you are required to request permission for re-use of this information under the Re-use of Public Sector Information Regulations 2005 (RPSI). Your RPSI request must be in writing and include your name and address for correspondence, and specify the information you want to re-use and the purpose you intend to use it for. If you are unhappy with the response provided or with the handling of your request, you can ask for an internal review in writing stating the reasons for your dissatisfaction. Your request for an internal review should be made to the council within forty working days of the date of this letter. Please quote reference IG-11590 in all communications. You can contact the Freedom of Information Team either by email: [email protected] or writing to the Freedom of Information Team, Information Compliance, Legal & Governance, 2nd Floor, Loxley House, Station Street, Nottingham, NG2 3NG. If you remain unhappy after receiving the response to your initial complaint you can request an independent review from the Information Commissioner's Office at FOI/EIR Complaints Resolution, Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF. You may also contact the Information Commissioner's Office by telephone on 01625 545745 or by email at [email protected]. Yours sincerely Freedom of Information Team Legal & Governance Nottingham City Council .