The Corporation of the City of Sault Ste. Marie Regular Meeting of City Council Revised Agenda Monday, April 1, 2019 4:30 pm Council Chambers Civic Centre Pages 1. Adoption of Minutes 15 - 32 Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the Minutes of the Regular Council Meeting of 2019 03 18 be approved. 2. Questions and Information Arising Out of the Minutes and not Otherwise on the Agenda 3. Declaration of Pecuniary Interest 4. Approve Agenda as Presented Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the Agenda for 2019 04 01 City Council Meeting as presented be approved. 5. Proclamations/Delegations 5.1 World Autism Awareness Day Lindsay Collins, President and Awareness Coordinator, Autism Ontario, Sault Ste. Marie Chapter 5.2 National Volunteer Week Elspeth Belair, member of Volunteer Sault Ste Marie Planning Committee 6. Communications and Routine Reports of City Departments, Boards and Committees – Consent Agenda Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that all the items listed under date 2019 04 01 – Agenda item 6 – Consent Agenda be approved as recommended. 6.1 Queenstown Board of Management 2018 Audit Report and 2019 Budget 33 - 48 A report of the Chief Financial Officer and Treasurer is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Chief Financial Officer and Treasurer dated 2019 04 01 concerning the Queenstown Board of Management (O/A The Downtown Association) Audited Financial Statements for the year 2018 be received and that the Downtown Association Budget for the year 2019 be approved. 6.2 Bondar Marina Dock Replacement – Single Source Poralu Marine Inc. 49 - 58 A report of the Deputy CAO, Community Development and Enterprise Services is attached for the information of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Deputy CAO of Community Development and Enterprise Services dated 2019 04 01 concerning Bondar Marina Dock Replacement – Single Source Poralu Marine Inc. be received as information. A report from Purchasing appears elsewhere on the agenda for Council approval. 6.3 RFP – Finger Dock Replacement – Roberta Bondar Marina – Second Phase 59 - 60 A report of the Manager of Purchasing is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Vezeau-Allen Resolved that the report of the Manager of Purchasing dated 2019 04 01 be received and that the proposal submitted by Poralu Marine Inc. be approved on a single source basis at a proposed cost of $738,583.34 plus HST. A By-law authorizing signature of the Agreement with Poralu Marine Inc for provision of the finger dock replacement will appear on a future Council Agenda. 6.4 GFL Memorial Gardens Entertainment Partnership 61 - 64 A report of the Director of Community Services is attached for the consideration of Page 2 of 295 Council. Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the report of the Director of Community Services dated 2019 04 01 be received as information. 6.5 RFP – Promotion Agreement – Live Entertainment Expertise and Services 65 - 66 A report of the Manager of Purchasing is attached for the consideration of Council. The relevant By-law 2019-58 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.6 On Demand Transit Service Pilot 67 - 71 A report of the Director of Community Services is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Director of Community Services dated 2019 04 01 be received and that staff be directed to issue a request for proposal to enter into a one (1) year pilot for On Demand Transit Service. 6.7 2018 Building Division Annual Fee Report 72 - 74 A report of the Chief Building Official is attached for the information of Council. Mover Councillor M. Scott Seconder Councillor L. Vezeau-Allen Resolved that the report of the Chief Building Official dated 2019 04 12 regarding 2019 Annual Fee Report be received as information. 6.8 Financial Assistance Policy for Miscellaneous National and International Competitions 75 - 78 A report of the Manager of Recreation and Culture is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Manager of Recreation and Culture dated 2019 04 01 concerning Financial Assistance Policy for Miscellaneous National and International Competitions – Policy D-IV-11 be approved. 6.9 Sault Ste. Marie Professional Firefighters’ Association Local 529 Collective Agreement 79 - 83 A report of the Director of Human Resources is attached for the consideration of Council. Page 3 of 295 The relevant by-law 2019-75 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.10 Conveyance for Road Widening Purposes – 531 Trunk Road 84 - 86 A report of the Secretary-Treasurer of the Committee of Adjustment is attached for the consideration of Council. The relevant By-law 2019-60 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.11 Municipal Law Enforcement Officers 87 - 90 A report of the Manager of Transit and Parking is attached for the consideration of Council. The relevant By-law 2019-64 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.12 Acquisition of 969 Peoples Road 91 - 93 A report of the City Solicitor is attached for the consideration of Council. The relevant By-law 2019-68 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.13 Status Update on ATV By-law (Changes to Highway Traffic Act) 94 - 96 A report of the Solicitor/Prosecutor is attached for the information of Council. Mover Councillor C. Gardi Seconder Councillor L. Vezeau-Allen Resolved that the report of the Solicitor/Prosecutor dated 2019 04 01 concerning Status Update on ATV By-law be received as information. 6.14 Waste Management – Household Hazardous Waste Services 97 - 99 A report of the Director of Public Works is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Director of Public Works dated 2019 04 01 concerning the accessibility of household hazardous waste services be received as information. 6.15 Waste Management – Holiday Waste Collection 100 - 101 A report of the Director of Public Works is attached for the information of Council. Mover Councillor M. Scott Seconder Councillor L. Vezeau-Allen Page 4 of 295 Resolved that the report of the Director of Public Works dated 2019 04 01 concerning the provision of holiday waste collection for comparator municipalities be received as information. 6.16 Waste Management By-law Update 102 - 104 A report of the Director of Public Works is attached for the consideration of Council. The relevant By-law 2019-62 is listed under item 11 of the Agenda and will be read with all by-laws listed under that item. 6.17 W.J. McMeeken Centre Replacement Steering Committee A report of the Deputy CAO Community Development and Enterprise Services was approved at the March 18, 2019 Council meeting. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the following individuals be appointed to the W.J. McMeeken Centre Replacement Steering Committee: Councillor C. Gardi, Councillor M. Shoemaker, the Chief Administrative Officer, the Deputy CAO – Community Development and Enterprise Services, the Chief Financial Officer/City Treasurer, the Director of Community Services, the Director of Planning, the Manager of Community Arenas, the Manager of Recreation and Culture and the Manager of Facilities and Maintenance. 7. Reports of City Departments, Boards and Committees 7.1 Administration 7.2 Corporate Services 7.3 Community Development and Enterprise Services 7.4 Public Works and Engineering Services 7.5 Fire Services 7.6 Legal 7.7 Planning 7.7.1 A-2-19-Z – 85 Johnson Avenue (Fremlin) 105 - 118 A report of the Planner is attached for the consideration of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Planner dated 2019 04 01 concerning Application A- Page 5 of 295 2-19-Z be received and that Council approve the application to rezone the subject property from Institutional Zone (I) to Low Density Residential Zone (R3.S) with a special exception to permit four semi-detached dwellings on the subject property; And that the Legal Department be directed to prepare the necessary by-law to effect this approval. 7.7.1.1 A-2-19-Z 85 Johnson Avenue (Fremlin) Update from Public Input Session 119 - 123 A report of the Planner is attached for the information of Council. Mover Councillor M. Scott Seconder Councillor L. Dufour Resolved that the report of the Planner dated 2019 04 01 concerning the update from the public input session be received as information. A report to Council concerning the rezoning application A-2-19-Z appears elsewhere on the Agenda and is recommended for approval. 7.7.2 A-7-19-Z - 728 Wellington Street West (Nicastro) 124 - 134 A report of the Planner is attached for the consideration of Council. Mover Councillor C. Gardi Seconder Councillor L. Dufour Resolved that the report of the Planner dated 2019 04 01 concerning rezoning Application A-7-19-Z be received and that Council approve the application to rezone the subject property from Low Density Residential Zone (R3.S.330) with a special exception to permit a duplex and a reduced frontage, to Low Density Residential Zone (R3.S.330) with an amended special exception to permit a triplex and 3 parking spaces in the exterior side yard; And that the Legal Department be directed to prepare the necessary by-law to effect this approval.