CANTONMENT BOARD AURANGABAD TELE NO.0240‐2370806 FAX NO.0240‐2370644 Email‐[email protected] NAME OF WORK: Designing, supplying, commissioning /installation and maintenance of on grid interactive solar PV panels on roof tops of Cantonment Fund Buildings/ including Trial Operation, Operation & maintenance for a period of 5 years including Power Evacuation System and cost of replacement of all the parts covered under Guarantee period for a period of 5 years from the date of commissioning of Roof Top Solar PV System trial Properties. a)Administrative Building =7KW b)Hospital Building= 12KW c)Sump/Pump house (with elevated structure of 12 feet above bottom) =36KW Page 1 of 32 BACKGROUND IN BRIEF: The Cantonment Board, Aurangabad is interested in engaging the contractor for following works in Aurangabad Cantonment during the year 2017‐18. Therefore, to execute the said work, E‐Tenders are invited from the Contractors who are registered with PWD, CPWD, MES, MJP and the companies endorsed under Ministry of New and Renewable Energy (MNERE), dealer, distributor, manufacturer or other Government Departments for the appropriate class. APPROX. Sr. No Description/Name of Work EARNEST EST. COST Total MONEY (1% OF WORK Qty OF EST. IN RS. COST) IN RS. (3) (4) (1) (2) (5) Designing, supplying, commissioning /installation and maintenance of on grid interactive solar PV panels on roof tops of Cantonment Fund Buildings/ including Trial Operation, Operation & maintenance for a period of 5 years including Power Evacuation System and cost of 1. replacement of all the parts 55KW 50,42,785/‐ 50,427/‐ covered under Guarantee period for a period of 5 years from the date of commissioning of Roof Top Solar PV System trial Properties. a)Administrative Building =7KW b)Hospital Building= 12KW c)Sump/Pump house (with elevated structure of 12 feet above bottom) =36KW 1. Eligibility criteria: Bidder/Tenderer must also satisfy the specific competency requirements set out under the competency, project content and execution standards for each of the condition defined. The bidder shall provide sufficient documentary evidences to satisfy the following conditions that the: (a) Bidder/OEM should be an MNRE channel partner. The necessary documents need to be uploaded in this regard duly indicating the validity period till 31‐03‐2018. (b) Bidder should be indigenous manufacturer of a mono/poly crystalline solar photovoltaic module with IEC Certification and test report issued by one of the IEC accredited test centres or with the test certificates from any of the Page 2 of 32 NABL/BIS of MNRE accredited testing calibration laboratories. Qualification test certificates will be as per IEC standard. OR Power Conditioning Unit (PCU)/Inverter manufacturer suitable for Projects as per MNRE specification OR MNRE registered System Integrator and/or Channel Partner Including channel Partner empanelled as entrepreneur. (c) Bidder/OEM has adequate capacity available, to perform the works properly and expeditiously within the time frame specified in the tender document. (d) The Bidder should be a body incorporated in India under the Companies Act, 1956 or 2013 including any amendment thereto or a Partnership Firm having executed partnership deed and registered as per sections 58 & 59 of the Partnership Act, 1932, as amended or a Limited Liability Partnership Firm (LLPF) registered under section 12 of Limited Liability Partnership Act, 2008, as amended or registered Sole Proprietor. A copy of certificate of incorporation, partnership deed or LLPF/ Sole Proprietor registration (e) Bidder should have adequate financial stability and status to meet the financial obligations Pursuant to the scope of work must have annual net‐ worth of minimum 10 Lacs from past two years i.e., from 2015‐2016 to 2016‐ 2017 financial years. Relevant documents certified by a chartered Accountant shall be enclosed. (f) Bidder/ OEM have experience of manufacturing, supply testing, installation / commissioning and maintenance/after sale services in the field of Off Grid/On‐Grid Solar PV systems of cumulative 0.5 MW capacity in the last three years period. (g) Bidder/OEM shall have success fully executed similar work of value more than Rs 50 Lakhs in any of the three financial years preceding the deadline for submission of Bids. (h) Bidder / OEM Has adequate field service setup to provide good after sale services including necessary repair and maintenance in Aurangabad. (i) Bidder/OEM Has provided good after sale services for the works done by him during past years. (j) Bidder/OEM Has Valid Test Certificates of the Solar PV Power Plant. (k) The bidder/OEM shall be required to have adequate post installation localized service facilities/ centers. (l) For all the equipment the bidder should have an authorization certificate from OEM. Page 3 of 32 (m) The applicant or any other business entity where it had and /or still has controlling share should not have been debarred or blacklisted by any State/Central Govt. Undertaking, as on due date of submission of tender. 2. Tender documents can be downloaded from the Government of India portal at www.eprocure.gov.in. Before submitting the tender the tenderers are advised to visit the site, read the tender document carefully apprise themselves thoroughly of the scope of work, jobs, terms and conditions and other requirements and clear doubts if any, in the office of the Cantonment Board, Aurangabad. 3. Duration of Contract – Up to 31.03.2018. After finalization of tender by the Cantonment Board the same may be sent to higher authorities for sanction of this work after sanctioning of the higher authorities the work order will be placed to the successful tenderer. The duration of contract shall / may be extended on the same terms, conditions and rates at the discretion of the Board / Chief Executive Officer with respect to administrative and technical reasons for further period of one year. 4. Cost of Tender Fee. Rs. 5,900/‐ Non‐refundable This amount is to be deposited through RTGS / NEFT in the Savings Bank Account of Aurangabad Cantonment Board with State Bank of Hyderabad, Aurangabad Cantonment Branch, details of which are mentioned at Sr. No. 20 of this document. The copy of receipt of such remittance through RTGS/ NEFT shall be uploaded online along with tender. 5. Earnest Money Deposit – An amount of Earnest Money Deposit shown at above table Col No.5 shall be deposited through RTGS / NEFT in the Savings Bank Account of Aurangabad Cantonment Board with State Bank of Hyderabad, Aurangabad Cantonment Branch, details of which are mentioned at Sr. No. 20 of this document. The copy of receipt of such remittance through RTGS/ NEFT shall be uploaded online along with tender. 6. Security Deposit–Security Deposit of 5% of the estimated cost of work. The amount shall be deposited by the successful tenderer as Security Deposit to this office on acceptance of bid by the Board. The security deposit will have to be deposited in the form of FDR of any Nationalized bank only in favor of the ‘Chief Executive Officer, Cantonment Board, Aurangabad’ payable at Aurangabad within 7 days of confirmation by the Board. The security deposit will be kept for a period of 5 years. The security deposit shall be returned on successful completion of performance/ maintenance guarantee period of 5 years (defect liability period) without any interest. 7. Last Date of on‐line submission of Tender i.e. Bid submission end date by 31st October,2017 before 1300 hours. through e‐Tender website portal at www.eprocure.gov.in. 8. Date, time of opening of Technical Bid of Tender Documents: The Technical bid will be opened on 1st November, 2017after 1300 hours in the office of the Cantonment Board, Aurangabad. Page 4 of 32 9. Date, time of opening of Financial Bid of Tender Documents: The financial bid will be opened on 3rd November, 2017after 1300 hours in the office of the Cantonment Board, Aurangabad. 10. TECHNICAL BID CONDITIONS: a) Registration Certificate of firm. b) Experience certificate of similar nature of work of 15KW or more capacity executed in any Govt. Department. c) Certificate of Registration from Central Excise Department for Service Tax. d) GST registration number with State and Central government. e) Copy of Permanent Account Number (PAN) card. f) Income Tax Returns filed for last two years duly attested. g) If the firm in Partnership firm in that case copy of registered partnership deed. h) Certificate from Chartered Accountant showing the annual turnover for the last three financial years, in the same field. Copies of above documents at (a) to (g) should be attested. i) Annexure – 1 upload it online in technical bid j) Annexure – 2 self attested undertaking upload it online in technical bid k) Scanned copy of tender document duly signed by the tenderer on each page. l) Copies of documents in support of depositing cost of Tender form and Earnest Money Deposit through RTGS / NEFT. 11. MANNER OF SUBMISSION OF E‐TENDER AND ITS ACCOMPANIMENTS: The technical bid and the financial bid of Tender shall be submitted online only as prescribed. A) Technical bid: The documents as mentioned at Sr. No. 10 shall be submitted online on website portal at www.eprocure.gov.in on or before the submission date. It shall be the responsibility of the Agency to ascertain timely submission of this technical bid to Cantonment Board, Aurangabad. The financial / bid shall not be opened of such tenderer who does not qualify in the technical bid. Technical bid is to be submitted online only along with the documents as mentioned in Sr. No. 10 above. Tenders submitted in any other form will not be accepted. The tenderer may be asked to produce the original documents for verification, and the same will be returned after verification. B) Financial bid/ Price bid: The financial bid/price bid shall be submitted online in the BOQ file (Excel File uploaded) on aforesaid the specified website www.eprocure.gov.in.The tender should Page 5 of 32 have to quote their rates in “Rate column” of the BOQ file.