HAZLET TOWNSHIP BOARD OF EDUCATION REGULAR MEETING MEETING OF JUNE 19, 2017 RARITAN HIGH SCHOOL 7:00 p.m. A. CALL TO ORDER - Page 1 ​ B. FIRE ANNOUNCEMENT-SALUTE TO FLAG-ANNOUNCEMENT-ROLL CALL - Page 1 ​ C. ACKNOWLEDGEMENTS/ANNOUNCEMENTS - Page 1 ​ D. STUDENT MEMBER UPDATE - Page 1 ​ E. CITIZENS’ QUESTIONS/COMMENTS ON AGENDA ITEMS - Page 1 ​ F. APPROVAL OF MINUTES AND FINANCIAL REPORTS - Page 1 - 2 ​ G. PRESIDENT’S REPORT - Page 2 ​ H. SECRETARY’S REPORT - Page 2 ​ I. NEW BUSINESS - Page 2 - ​ “1” Finance - Page 2 - 17 ​ a. Approve Bill List b. Approve Transfers for 2016-2017 c. Approve Transfers for 2017-2018 d. Approve Acacia Financial Group e. Approve Renewal of Bollinger Insurance f. Approve Non-Public Security Aid g. Approve Resolution h. Ratify Attendance and Tuition 2016-2017 i. Approve Professionals j. Approve Attendance and Tuition for ESY k. Approve Attendance and Tuition 2017-2018 l. Approve IDEA Grant Application and Submission m. Approve Revised Pay Rate Schedule for 2017-2018 n. Approve Acknowledgement of Food Service Bids o. Approve Award of Food Service p. Approve Resolution for Sale of School Bonds q. Approve Disposal of Equipment “2” Personnel - Page 17 - 25 ​ a. Accept Retirement b. Accept Retirement c. Accept Retirement d. Accept Resignation e. Approve Leave of Absence f. Approve Revised Salary g. Approve Long Term Substitute h. Approve Long Term Substitute i. Ratify Paraprofessionals as Transportation Aides j. Approve Staff Transfers k. Approve Staff Transfers l. Approve Custodial/Maintenance Staff Transfers m. Approve Quantitative Goals n. Approve Student Volunteers o. Approve Work Study Program Students p. Approve Part Time Summer Maintenance Help q. Approve Business Administration Internship r. Ratify Personnel for Family Workshops s. Approve Certified Staff for Summer Reading Workshop t. Approve Certified Staff for English for Summer Writing Workshop Training u. Approved Certified Staff for Science for Summer Science Dimensions Training v. Approve Substitute Teachers for Extended School Year w. Approve Paraprofessionals for Extended School Year x. Approve Staff Members To Collect Applied Behavior Analysis, IT Data y. Approve Behaviorist For ESY z. Approve Nurses for ESY aa. Approve Student Volunteers for ESY bb. Approve Supplemental Positions cc. Approve Athletic Recommendations for 2017-2018/All Year Coaching Positions dd. Approve Substitute Personnel “3” Student Activities - Page 25 ​ a. Approve Field Trips “4” Professional Development - Page 25 ​ a. Authorize Travel “5” Policy - Page 26 ​ a. First Reading of Policy Alert 212 ​ “6” Curriculum - Page 26 ​ a. Approve Adoption of State Mandated Evaluation Rubrics for 2017-2018 ​ b. Approve Bilingual/ESL 3 Year Program Plan “7” Facility & Transportation - Page 26 - 29 ​ a. Acknowledge Receipt of RFPs for Construction Materials Testing & Inspection Services at SD ECLC b. Approve Award of Contract c. Acknowledge Receipt of Bids for Additions and Renovations at SD ECLC d. Approve Rejection of Contract e. Acknowledge Receipt of Bids for Resilient Flooring f. Approve Rejection of Bids g. Acknowledge Receipt of Bids for Electrical Services h. Approve Award of Contract i. Acknowledge Receipt of Bids for Transportation j. Approve Rejection of Bid k. Approve Award of Contract l. Approve Renewal of PV & Sons for Lawn Maintenance J. SUPERINTENDENT’S REPORT - Page 29 - 32 ​ K. BOARD DISCUSSION/COMMITTEE UPDATES - Page 33 ​ L. LEGISLATIVE UPDATE - Page 33 ​ M. CITIZENS’ COMMENTS - Page 33 ​ CLOSED SESSION - Page 33 ​ ACTION ITEMS - Page 34 ​ N. ADJOURNMENT - Page 34 ​ AGENDA FOR REGULAR MEETING ON JUNE 19, 2017 1 A. CALL TO ORDER B. FIRE ANNOUNCEMENT - SALUTE TO FLAG - ANNOUNCEMENT OF ADEQUATE NOTICE - ROLL CALL C. ACKNOWLEDGMENTS/ANNOUNCEMENTS 1. Mr. Toohey, Director of Special Services, will present a slideshow on the New Jersey Division of Fish and Wildlife Sedge Island Environmental Workshop. 2. Certificates of Recognition will be presented to 11 students for participating in the New Jersey Division of Fish and Wildlife Sedge Island Environmental Workshop. Juan Banos will receive the Mummichog Award. 3. Certificates of Recognition will be presented to the Raritan High School Class of 2017 Top Ten Students. 4. Certificates of Recognition will be presented to Special Olympics student athletes, coaches, unified partners, volunteers and advisors. 5. Certificates of Recognition will be presented to 33 PTO Representatives for the 2016-2017 school year. 6. Certificates of Recognition will be presented to four Parent Academy representatives for Raritan High School for the 2016-2017 school year. 7. Certificates of Recognition will be presented to the Hazlet Township Public Schools 2016-2017 Teachers of the Year. 8. Certificates of Recognition will be presented to the Hazlet Township Public Schools 2016-2017 Support Staff Employees of the Year. 9. Proclamations will be presented to 9 retired staff members for their service to the Hazlet Township Public Schools. 10. Cove Road School will be recognized for having the Best Staff Attendance for May 2017. D. STUDENT MEMBER UPDATE - John Cinquegrana ​ E. CITIZENS’ QUESTION/COMMENTS ON AGENDA ITEMS Anyone who would like to address the Board regarding items that are on the agenda please come to the podium ​ and state your name and address. Two 3-minute statements may be made. No participant may speak more than once on the same topic until all others who wish to speak on that topic have been heard. F. APPROVAL OF MINUTES AND FINANCIAL REPORTS ​ 1. RESOLVED, that the following minutes submitted by the School Business Administrator/Board Secretary are hereby accepted. a. Regular Meeting and Executive Session of May 22, 2017 2. RESOLVED, that all Board Members, who received the following Financial Reports, through dates noted, are hereby accepted: a. Treasurer’s Report through May 31, 2107 (Treasurer’s Report is in agreement with the Board Secretary’s Report for May 2017). Exhibit A ​ AGENDA FOR REGULAR MEETING ON JUNE 19, 2017 2 b. Board Secretary’s Report - Revenue and Budget Summary Reports through May 2017. (Certification has been made by the Board Secretary to each Board member that no over expenditure of funds existed in any). Exhibit B ​ c. Report of Transfers 3. RESOLVED, pursuant to N.A.J.C. 6A:23-2-11I4, the Board certifies that as of May 31, ​ ​ 2017, after review of the Secretary’s monthly financial report (appropriations sections) and upon consultation with appropriate District officials, that to the best of our knowledge, no major account or funds have been over expended in violation of N.J.A.C. ​ 6A:23-2.11(b). G. PRESIDENT’S REPORT - William J. Kolibas, Jr. ​ H. SECRETARY’S REPORT I. NEW BUSINESS “1” Finance a. BE IT RESOLVED, that the Board approve the list of bills, claims, supplies received and services rendered to the Board of Education of the Township of Hazlet: Gross Payroll & Agency 05/15/2017 $1,537,143.71 05/30/2017 $1,697,742.34 Voided checks and transfers May 2017 ($75.00) Hand Checks Bond Payment Lease Payments May 2017 $3,649.80 Food Service Payments May 2017 $154,119.14 Bill List 06/19/2017 Exhibit C ​ General Current Expense $1,290,602.29 ​ Special Revenue $34,997.82 ​ Capital Projects (Referendum) $791,997.99 ​ Internal Service $483.00 TOTAL $2,118,081.10 $2,118,081.10 ​ TOTAL $5,510,661.09 AGENDA FOR REGULAR MEETING ON JUNE 19, 2017 3 b. BE IT RESOLVED, that the Board approve the following 2016-17 transfers: Transfer #60, Dated 05/23/2017 BUDGET ID BUDGET DESCRIPTION AMT AMT Fd Prog Fct Obj FUND PROGRAM FUNCTION OBJECT OUT IN 11 000 218 610 CE Undist Expend Guidance General Supplies $4,000.00 11 401 100 101 CE School Co-Curr Instruction Salaries Teachers $4,000.00 TOTAL $4,000.00 $4,000.00 1. Funds required for additional after-school tutoring. Transfer #61, Dated 05/24/2017 BUDGET ID BUDGET DESCRIPTION AMT AMT Fd Prog Fct Obj FUND PROGRAM FUNCTION OBJECT OUT IN 11 000 262 110 CE Undist Expend Custodial Srvcs Other Salaries $10,000.00 11 000 291 220 CE Undist Expend Personnel Srvcs Soc Sec Contrib $66,880.91 11 120 100 101 CE Reg Prog Gr 1-5 Instruction Salaries Teachers $95.99 11 190 100 106 CE Reg Progf Undist Instruction Other Salaries $6,238.26 11 204 100 106 CE Spec Ed LLD Instruction Other Salaries $2,778.75 11 215 100 101 CE Spec Ed Preschool Instruction Salaries Teachers $249.80 11 401 100 101 CE School Co-Curr Instruction Salaries Teachers $2,540.16 11 401 100 101 CE School Co-Curr Instruction Salaries Teachers $34.00 11 401 100 101 CE School Co-Curr Instruction Salaries Teachers $34.00 11 402 100 101 CE School Athletics Instruction Salaries teachers $7,723.24 11 000 262 110 CE Undist Expend Custodial Srvcs Other Salaries $32,374.25 11 000 217 106 CE Undist Expend Extraord Srvcs Other Salaries $83,927.61 TOTAL $116,301.86 $116,301.86 1. Funds required to cover accounts. Transfer #62, Dated 05/24/2017 BUDGET ID BUDGET DESCRIPTION AMT AMT Fd Prog Fct Obj FUND PROGRAM FUNCTION OBJECT OUT IN 11 000 230 440 CE Undist Expend Support Srvcs Gen Rentals $10,000.00 12 000 262 732 Cap Outlay Undist Expend Custodial Srvcs Non Instr $10,000.00 TOTAL $10,000.00 $10,000.00 1. Funds required to cover cost of new copier. Transfer #63, Dated 05/25/2017 BUDGET ID BUDGET DESCRIPTION AMT AMT Fd Prog Fct Obj FUND PROGRAM FUNCTION OBJECT OUT IN 11 000 230 890 CE Undist Expend Support Srvcs Gen Misc Expend $300.00 11 000 230 610 CE Undist Expend Support Srvcs Gen General Supplies $300.00 TOTAL $300.00 $300.00 1. Funds required to cover cost of the Teacher of the Year breakfast / corsage.