1 Bidding Document for Procurement of System integrator for Design, Supply, Installation, Commissioning and Services for Early Warning Dissemination System for the Coastal Districts of Maharashtra for Last Mile Connectivity National Competitive Bidding (Two envelope Bidding Process with e-Procurement) June 2019 2 GOVERNMENT OF MAHARASHTRA State Project Implementation Unit National Cyclone Risk Mitigation Project, Relief and Rehabilitation Department, Maharashtra For National Cyclone Risk Mitigation Project (NCRMP II), RFB No:-IN-RRD-MAH-113949-CW-RFB National Open Competitive Bidding (Single Stage Two-Envelope Bidding Process with e-Procurement) Design, Supply and Installation of EWDS CONTRACT TITLE System integrator for Design, Supply, Installation, Commissioning and Services for Early Warning Dissemination System for the Coastal Districts of Maharashtra for Last Mile Connectivity PERIOD OF SALE OF FROM 14/06/2019 BIDDING DOCUMENT TO 15/07/2019 LAST DATE AND TIME FOR RECEIPT OF DATE 15/07/2019 TIME 15:00 HOURS BIDS TIME AND DATE OF OPENING BIDS– DATE 15/07/2019 TIME 15:30 HOURS Technical Part1 PLACE OF OPENING OF BIDS State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project II, Revenue & Forest Department (Relief & Rehabilitation) Government of Maharashtra. 1st floor Main Mantralaya (Near Control Room), Mumbai – 4000 32 Maharashtra , India Facsimile: Tel: +91 022- 22026712/22794230 E-mail : [email protected] OFFICER INVITING BIDS State Project Director, State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project II, Revenue & Forest Department (Relief & Rehabilitation) Government of Maharashtra. 1The firms that qualify technically shall be notified subsequently for opening of the financial part of their bids. 3 INVITATION FOR BIDS (IFB) 4 GOVERNMENT OF MAHARASHTRA State Project Implementation Unit National Cyclone Risk Mitigation Project, Relief and Rehabilitation Department, Maharashtra For National Cyclone Risk Mitigation Project (NCRMP II), RFB No:-IN-RRD-MAH-113949-CW-RFB INVITATIONS FOR BIDS (IFB) E-Procurement Notice (Single Stage Two Envelope Bidding Process with e-Procurement) Design, Supply and Installation of EWDS NATIONAL COMPETITIVE BIDDING Employer: State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project, Relief and Rehabilitation Department: Government of Maharashtra. Contract Title: System integrator for Design, Supply, Installation, Commissioning and Services for Early Warning Dissemination System for the Coastal Districts of Maharashtra for Last Mile Connectivity. Loan No./Credit No./ Grant No.: India-P144726: National Cyclone Risk Mitigation Project-II, Ln/ Cr IDA-56930 Bid No.: IN-RRD-MAH-113949-CW-RFB Date: 14th June 2019 1. The Government of India has received financing from the World Bank towards the cost of the National Cyclone Risk Mitigation Project (NCRMP II), Maharashtra and intends to apply a part of the proceeds towards payments under the contract for Design, Supply, Installation, Commissioning and Services for implementation of component-A of Last Mile Connectivity of NCRMP. 2. The State Project Implementation Unit, National Cyclone Risk Mitigation Project, Relief and Rehabilitation Department, Maharashtra now invites online Bids from eligible Bidders for Design, Supply, Installation, Commissioning and Services for implementation of component-A of Last Mile Connectivity of NCRMP shown in Table below. Bidders are advised to note the clauses on eligibility (Section I Clause 4) and minimum qualification criteria (Section III – Evaluation and Qualification Criteria), to qualify for the award of the contract. In addition, please refer to paragraphs 1.6 and 1.7 of the World Bank’s Guidelines setting forth the World Bank’s policy on conflict of interest. 5 3. Bidding will be conducted through National Competitive Bidding procedures agreed with the World Bank. Bidding is open to all eligible bidders as defined in the World Bank’s Guidelines: Procurement of Goods, Works and Non-Consulting Services under IBRD Loans and IDA Credits & Grants by World Bank Borrowers, January 2011 Revised July 2014. 4. Bidding document in English is available online on www.mahatenders.gov.in from 14/06/2019 to 15/07/2019 for a non-refundable fee. Eligible Bidders shall make payment of a nonrefundable fee of INR 10000 (Ten thousand only) towards cost of bid document which shall be submitted online on e-tendering portal www.mahatenders.gov.in using online payment system. Bidders will be required to register on the website www.mahatenders.gov.in, which is free of cost. The bidders would be responsible for ensuring that any addenda available on the website is also downloaded and incorporated. 5. Bids must be submitted online in the e-tendering portal www.mahatenders.gov.in on or before 15:00 hours on 15/07/2019 and the “Technical Part” of the bids will be opened online on 15/07/2019 at 15:30 hours. The “Financial Part” shall remain unopened in the e-procurement system until the second public Bid opening for the financial part. Any bid or modifications to bid (including discount) received outside e- procurement system will not be considered. If the office happens to be closed on the date of opening of the bids as specified, the bids will be opened on the next working day at the same time. The electronic bidding system would not allow any late submission of bids. 6. All Bids must be accompanied by a bid security of the amount specified for the contract in the table below. Bid security will have to be in any one of the forms as specified in the bidding document and shall have to be valid for 45 days beyond the validity of the bid. Procedure for submission of bid security is described in Para 9. 7. The bidders are required to submit: a. original payment document towards the cost of bid document and registration on e-procurement website (if not previously registered) b. original bid security in approved form and c. power of attorney to sign the bid document d. original affidavit regarding correctness of information furnished with bid document with “State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project II, Relief and Rehabilitation Department: Government of Maharashtra” before the bid submission deadline, either by registered post/speed post/courier or by hand, failing which the bids will be declared non-responsive and will not be opened. 8. A pre-bid meeting will be held on 28/06/2019 at 13:00 hours at the office of State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project II, Relief and Rehabilitation Department: Government of Maharashtra to clarify the issues and to answer questions on any matter that may be raised at that stage as stated 6 in ITB Clause 7.4 of ‘Instructions to Bidders’ of the bidding document. Bidders are advised to download and go through the bidding document prior to the pre-bid meeting in order for bidders to have a good understanding of the scope of the requirements under this contract for discussion and clarification at the pre-bid meeting. 9. Other details can be seen in the bidding document. The Employer shall not be held liable for any delays due to system failure beyond its control. Even though the system will attempt to notify the bidders of any bid updates, the Employer shall not be liable for any information not received by the bidder. It is the bidders’ responsibility to verify the website for the latest information related to this bid. 10. Details of the Early Warning Dissemination System requirements2 (including facilities, location, delivery period, etc.) are shown in the table below: Period of Bid Cost of Bid completion in Security Name of work Processing months in fee (Rs.) (Including (Rs.) Package No. Package Monsoon) (1) (2) (4) (5) (6) System integrator for Design, Supply, Installation, IN-RRD- Commissioning and Services MAH- for Early Warning 1.06 10,000/- *36 months 113949-CW- Dissemination System for the Crores. RFB Coastal Districts of Maharashtra for Last Mile Connectivity *The period of the completion of contract is beyond the scheduled project period. Contract will be signed for the period of 3 years (1 year of implementation & 2 years of warranty after installation and commissioning) 11. The address for communication is as under: (a) Name & Designation of Officer :State Project Director (b) Official Address: State Project Implementation Unit (SPIU), National Cyclone Risk Mitigation Project II, Revenue & Forest Department (Relief & Rehabilitation) Government of Maharashtra. 1st floor Main Mantralaya (Near Control Room), Mumbai – 4000 32 Maharashtra , India Facsimile: Tel: +91 022-22026712/22794230 E-mail: [email protected] 2 A brief description of the Plant requirements should be provided, including facilities, location, delivery period etc. and other information necessary to enable potential Bidders to decide whether or not to respond to the Invitation for Bids. The information shall be in line with that provided in any other para of the IFB. 7 PART 1 – Bidding Procedures National Open Competitive Bidding (TWO-ENVELOPE BIDDING PROCESS WITH E-PROCUREMENT) Design, Supply and Installation of Plant Contract title : System integrator for Design, Supply, Installation, Commissioning and Services for Early Warning Dissemination System for the Coastal Districts of Maharashtra for Last Mile Connectivity Period of sale of bidding document 14-Jun-19 Time and date of pre-bid meeting 28-Jun-19 Last date and time for receipt of bids 15-Jul-19 Time 15.00 Hrs.