AIRPORTS AUTHORITY OF SWAMI VIVEKANANDA AIRPORT, RAIPUR (Tender No. AAI/RPR/IMS-01/2014) QUOTATION DOCUMENT FOR ENGAGEMENT OF CONSULTANT FOR PROVIDING SERVICES FOR INTEGRATED MANAGEMENT SYSTEM (IMS) (ISO9001:2008 and 14001:2004) CERTIFICATION OF SWAMI VIVEKANANDA AIRPORT) (ISO 14001: 2004) AIRPORTS AUTHORITY OF INDIA SWAMI VIVEKANANDA AIRPORT RAIPUR - 492015. Signature of Bidder 1 AIRPORTS AUTHORITY OF INDIA SWAMI VIVEKANANDA AIRPORT NOTICE INVITING QUOTATION Airport Director, Airports Authority of India, Swami Vivekananda Airport, Raipur on behalf of the Chairman, Airports Authority of India, invites quotations from eligible bodies for “Integrated Management System (IMS) certification (ISO 9001: 2008, ISO 14001:2004 standard) at Swami Vivekananda Airport, Airports Authority of India, Raipur. Swami Vivekananda Airport is already certified for ISO 9001:2008 and valid till 06th Jan 2015. Hence the employees are already trained for ISO 9001 standards Quotation shall be submitted in a sealed cover in two bid system and superscribed “IMS certification (ISO 9001: 2008, ISO 14001:2004)” and addressed to DY. GENERAL MANAGER (E-E) AIRPORTS AUTHORITY OF INDIA SWAMI VIVEKANANDA AIRPORT RAIPUR - 492015. for eligibility criteria, schedule of issue of quotation, quotation document submission and other details please visit our website www.airportsindia.org.in / www.aai.aero or contact at the office address / Tele No. 0771-2418600/ 09425504494. DY. GENERAL MANAGER (E-E) Signature of Bidder 2 AIRPORTS AUTHORITY OF SWAMI VIVEKANANDA AIRPORT, RAIPUR (Tender No. AAI/RPR/ISO/2014) SUMMARY 1 Name of work Engagement of Consultant for providing services for Integrated Management System (IMS) certification (ISO 9001: 2008, ISO 14001: 2004 Standard) of S.V. Airport, Raipur. 2 Period Of Contract Up to First Surveillance Audit 3 Last Date & Time of 17.01.2014 up to 1300 hrs. IST (Indian Standard Receipt of dully filled Time). Quotation Document (Both Technical/ Price Bid) Date and Time of Opening of: a) Technical Bid of quotation document at 1500 hrs. on 17.01.2014. b) Price Bid of qualified bidders will be opened and evaluated at 1630 hrs. on 17.01.2014. Quotation Document Issue to___________________________________________________ __________________________________________ __________________________________________ __________________________________________ DY. GENERAL MANAGER (E-E) AIRPORTS AUTHORITY OF INDIA SWAMI VIVEKANANDA AIRPORT RAIPUR - 492015. Signature of Bidder 3 AIRPORTS AUTHORITY OF INDIA SWAMI VIVEKANANDA AIRPORT NAME OF WORK: Engagement of Consultant for providing services of Integrated Management System (IMS) (ISO 9001: 2008, ISO 14001: 2004) forSWAMI VIVEKANANDA AIRPORT, RAIPUR. INDEX TABLE OF CONTENTS SL. No. DESCRIPTION Page Nos. 1 Notice Inviting Quotation 5-6 2 General Information 6 3 Form of Quotation 7 4 Name of Work, Eligibility Criteria and Scope of work Training, Terms 8-13 & Condition, Mode of Tender Submission, Paying Authority, Payment Terms, Time Essence of the Contract, Liquidated Damages for Delay in Completion, Force Majeure Clause, Termination of Contract at AAI’s Initiative, Arbitration and Laws, Laws governing the Contract. 5 Price Bid – (Annexure – 1) 14 6 Certificate (Unconditional letter of acceptance – (Annexure – II) 15 Certified that this NIT contains 15 (Fifteen) Pages only Signature of Bidder 4 NOTICE INVITING QUOTATION 1. Quotations in the prescribed form are hereby invited in two bid system on behalf of the Chairman, Airports Authority of India, for engagement of consultant for providing services for Integrated Management System (IMS) certification (ISO 9001: 2008,ISO 14001: 2004) of Swami Vivekananda Airport, Raipur. 2. Quotation document consisting of conditions of contract, specifications and the schedule etc., can be obtained from the office of the Dy. General Manager (E-E), Swami Vivekananda Airport, Raipur – 492015 between the hours of 10.00 AM and 4.00 PM every day except on Saturdays, Sundays and public holidays, upto 15.01.2014. 3. The complete set of Quotation document can also be download from the website of Airports Authority of India www.airportsindia.org.in & www.aai.aero and submitted to the above office by the due date. 4. Tender should be placed in sealed covers with the name of the work written on the envelop, will be received by the Dy. General Manager (E-E), Swami Vivekananda Airport, Raipur – 492015 upto 1300 hrs. On 17.01.2014 and will be opened on same day at 1500 hrs. (Technical Bid). 5. The Firms fulfilling eligibility criteria are eligible to participate in the Quotation. 6. Following documents will be submitted along with Technical Bid:- i) Photocopy of PAN Card No. ii) Satisfactory Performance Certificate from any two government organization/PSUs. iii) Letter indicating the capacity and authority of individual signing the Quotation. iv) Latest Annual Reports (Balance Sheet & Profit and Loss Account Statement duly audited by Charted Accountant) of the last 3 years (01.04.2010 to 31.03.2013). v) Letter of Unconditional acceptance of AAI, Terms & Conditions Proforma is enclosed in Annexure-II. 8. The acceptance of a quotation will rest with the Competent Authority, Airports Authority of India who does not bind himself to accept the lowest quotation and reserve to himself the Authority to reject any or all the quotations received without the assignment of any reason. All the quotations in which, any of the prescribed conditions are not fulfilled or incomplete in any respect are liable to be rejected. Signature of Bidder 5 9. Service tax or any other tax in respect of the contract shall be payable by the suppliers and authority will not entertain any claims whatsoever in this respect. 10. The agency shall not be permitted to quote for work in AAI, (responsible for award and execution of work order) in which his near relative is posted as officer in any capacity between the grades of Executive Director to Asstt. Manager (both inclusive). 11. He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives. GENERAL INFORMATION 1. Organization : Airports Authority of India, Swami Vivekananda Airport, Raipur 2. Address : O/o Airport Director, Swami Vivekananda Airport, Raipur – 492015 3. Phone : 0771-2418167 4. Fax : 0771-2418168 5. E-mail : [email protected] 6. Scope of Consultancy : Design, development & implementation of IMS / Training Documentation / Internal Audits / Pre Certification Audit, Certification Process, Surveillance Audits etc., for obtainingCertification. 7. Departments covered 1. Office of the Airport Director. 2. Air Traffic Management 3. Communication, Navigation & Surveillance Department. 4. Terminal Management. 5. Commercial Management. 6. Civil Engineering Department. 7. Electrical Engineering Department. 8. Airport Security Management. 9. Fire & Rescue Department. 10. Motor Transport Section. 11. Finance & Accounts Section 12. Human Resources Management. 13. Official Language (Hindi) Section 8. Certification Required : Integrated Management System (IMS) certification (ISO 9001: 2008, ISO 14001: 2004 Standard) certification of S.V. Airport, Raipur. 9. No of Employees : 120 (approx.) Note: Swami Vivekananda Airport, Raipur is already certified with ISO 9001:2008 which is valid upto 6th Jan 2015. Signature of Bidder 6 FORM OF QUOTATION 1. Quotation for : Engagement of Consultant for providing services for Integrated Management System (IMS) certification (ISO 9001: 2008, ISO 14001: 2004) of Swami Vivekananda Airport, Airports Authority ofIndia, Raipur. 2. Period of Contract : Till first surveillance audit. 3. Name & Address of the : ________________________________ Consultation Agency ________________________________ (in Block Letters) ________________________________ 4. Status of the Agency : (Proprietorship / Partnership/ Company) 5. Declaration : I/We have carefully read and understood the terms and conditions of the Contract, Scope of the work, General Terms & Conditions and mode of submission of completed quotation forms, as mentioned in the Tender Documents issued by the AIRPORTS AUTHORITY OF INDIA, SWAMI VIVEKANANDA AIRPORT, RAIPUR - 492015, including the following: (1) In case the documents submitted by my / our firm / company along with Quotation are found inadequate / false / incorrect, the contract shall be liable to be rejected without assigning any reasons. (2) The AAI does not bind itself to accept the lowest quotation and reserve to itself the right of accepting the whole or any part of the quotation and the agency shall be bound to provide the service at the rate quoted. (3) AAI reserves itself the right to reject the conditional offer without any reason thereto. SIGNATURE OF THE REPRESENTATIVE OF THE CONSULTING AGENCY NAME : STATUS : ADDRESS WITH SEAL: PHONE NO. (OFFICE) : PHONE NO. (RESIDENCE) : PHONE NO. (MOBILE) : Email : SIGNATURE OF THE ISSUING AUTHORITY Signature of Bidder 7 Name of Work: Engagement of Consultant for providing services for Integrated Management System (IMS) certification (ISO 9001: 2008, ISO 14001:2004 standard) of Swami Vivekananda Airport, Airports Authority of India, Raipur – 492015. 1) Eligibility Criteria: a) Bidder or his authorized person should be the member of Quality Council of India, New Delhi. b) Bidder or his authorized person should be a qualified quality registration authority and shall be accredited for ISO should be clearly indicated for accredited certificate with evidence. c) Proof of having executed Consultancy Services