Document Title: Annual Report 2018-19 Document No: PD-REP-002 Department: Procurement Approval: Procurement Scrutiny Group Document No: PD-REP-002 Revision:1.01 Date Issued: 04/06/19 Page 1 of 13 Uncontrolled if printed: Status of document should be checked, prior to use. Valid only for date printed. Last printed 18-Jun-19 Annual Report Table of Contents Introduction ......................................................................................................................... 3 1 Summary of Regulated Procurements 2018/19 ........................................................... 3 2 Procurements not complying with NHS Ayrshire & Arran Procurement Strategy ......... 7 3 Community Benefits .................................................................................................... 7 3.1 AA1271 Development of Garden Pathways: Ayrshire Central hospital .................................. 8 3.2 AA1330 Principle Contractor for boiler house reconfiguration at University Hospital Ayr ...... 8 3.3 AA 1336 Upgrade of building, energy management systems, University Hospital Crosshouse ..................................................................................................................................... 8 3.4 AA1307 Purchase of wood pellet fuel for biomass boilers...................................................... 8 4 Supported Businesses ................................................................................................ 8 5 Proposed Regulated Procurements 2019/20 and 2020/21 .......................................... 8 6 Reference Documents / Appendices ......................................................................... 11 7 Glossary of Terms ..................................................................................................... 13 Document No: PD-REP-002 Revision:1.01 Date Issued: 04/06/19 Page 2 of 13 Uncontrolled if printed: Status of document should be checked, prior to use. Valid only for date printed. Last printed 18-Jun-19 Annual Report Introduction In compliance with the Procurement Reform (Scotland) Act 2014 (The Act) NHS Ayrshire & Arran (NHSA&A) publishes a list of regulated procurements planned for the next two years and this report details the award of business made from this list of procurements with detail of compliance with key duties stipulated within The Act. A regulated procurement is any procurement for goods or services with an estimated value for the life of the contract of £50,000 or more and any such procurement for works with an estimated value for the life of the contract of £2,000,000 or more. The professional management of procurement activity is an important factor contributing towards the efficient operation of NHS Ayrshire & Arran (NHSA&A) and the attainment of corporate objectives as identified within the Corporate Plan 13-16. It is vital to staff and patients that quality projects, supplies and services are delivered on time to NHSA&A within optimum commercial arrangements. NHSA&A has a total non-pay spend of £102M of which approximately £58 M p.a. is expenditure with 3rd Party providers and as such can be influenced by procurement activity. The Procurement Strategy positions procurement activity visibly within the organisation establishing Board level commitment to and involvement in the management of the Health Board’s procurement deliverables. It additionally sets out clear, measurable objectives and priorities for improvement which is closely monitored. Progress against strategic objectives is reported annually to NHSA&A, CMT by the Director of Finance who chairs monthly meetings of the Procurement Scrutiny Group. The strategy addresses key procurement issues over a 3 year time frame and is subject to annual review. The strategy is pursued through the line management accountability structures with clear targets and timescales being established in relation to improvement in procurement activity undertaken at strategic and operational levels. These targets are reflected within the individual performance plans of appropriate Senior Managers. Procurement Managers and Senior Managers with Designated Purchasing Authority (DPOs) have responsibility for procurement services and cover NHS A&A Corporate, Acute and Partnerships Divisions. Therefore the compliance and outcomes set-out in the Strategy document apply to all parts of the organisation and all procurement activity undertaken by NHSA&A. The report owner is Andrew Elliot NHS Ayrshire and Arran Head of Procurement, Ayrshire Central Hospital, Irvine KA12 8SS Tel 01294 323585 Mob 07795 044566 1 Summary of Regulated Procurements 2018/19 Document No: PD-REP-002 Revision:1.01 Date Issued: 04/06/19 Page 3 of 13 Uncontrolled if printed: Status of document should be checked, prior to use. Valid only for date printed. Last printed 18-Jun-19 Annual Report The following is a list of regulated procurements completed during the period April 2018 to March 2019. Complied Tender with Community Description No. Procurement Benefit Strategy AA1373 Provision of an Integrated Design Team In Relation To Yes No Alterations and Refurbishment of Ward AA1372 Integrated design team, integration of community health Yes No teams within one base at Three Towns Resource Centre Stevenston AA1371 West Kilbride Medical Practice Yes No AA1370 Kilmaurs Medical Practice Yes No AA1369 Replacement of reverse osmosis pipe work Central Yes No Decontamination Unit, ACH AA1368 Replacement of Ailsa generator Yes No AA1367 Manikins for Resuscitation simulation training Yes No AA1366 Provision of medical services in HMP Kilmarnock Yes No AA1363 Pneumatic Tube System - UHA & UHC Yes No AA1362 Uninterrupted power supply Yes No AA1365 Leica Embedder Yes No AA1364 Asbestos removal, Ward 4B, UHC, Crosshouse Yes No AA1361 Cardiology information system Yes No AA1360 Consultancy from The Consultation Institute Yes No AA1359 CO2 incubator for microbiological investigations Yes No AA1358 SHREWD Yes No AA1357 MR compatible physiological monitor Yes No AA1356 High Performance Liquid Chromatography - repair/upgrade Yes No AA1355 Appointment of Investment Advisor Endowment Funds Yes No Document No: PD-REP-002 Revision:1.01 Date Issued: 04/06/19 Page 4 of 13 Uncontrolled if printed: Status of document should be checked, prior to use. Valid only for date printed. Last printed 18-Jun-19 Annual Report AA1354 Brain Injury support Yes No AA1353 Extension of contract - BBV / MSM Services Yes No AA1352 Authorising Engineer Service - Lifts - passenger Service and Yes No Goods AA1351 Demolition of Kirklandside Hospital Yes No AA1350 Principal Contractor for the replacement of steam boilers at Yes No Ayrshire Central Hospital. AA1349 Alternations to Haematology UHC Yes No AA1348 Cooling Equipment Yes No AA1347 Replacement of Existing Uninterruptible Power Supply (UPS) Yes No at Theatres, University Hospital Crosshouse AA1346 Proposed Alterations To Form Police Accommodation At Yes No Brooksby Medical & Resource Centre, Largs AA1345 Asbestos Demolition Surveys for Kirklandside Hospital Yes No AA1344 Alteration and Upgrade of Ward 4B, University Hospital Yes No Crosshouse AA1343 Alteration and Upgrade of Ward1D/Clinic K, University Yes No Hospital Crosshouse AA1342 Sale of Standalane, Stewarton Yes No AA1341 Hair Removal Service Yes No AA1340 Asbestos demolition surveys - Kirklandside Yes No AA1339 Purchase of 10 Care Home beds - 26 weeks Yes No AA1338 Mechanical Contractor for replacement of internal water Yes No storage tanks at UHA and UHC AA1337 Electrical Contractor for UPS installation at UHA Yes No AA1336 Upgrade of building, energy management systems, UHC Yes Yes AA1335 Cardiac output monitor Yes No AA1334 Proposed Alterations and Refurbishment of the A&E Facility Yes No at Arran War Memorial Hospital AA1333 Alterations and Refurbishment of Stevenson and Saltcoats Yes No Health Centres AA1331 Demolition of bed store ACH Yes No AA1330 Principle Contractor for boiler house reconfiguration at Yes Yes University Hospital Ayr Document No: PD-REP-002 Revision:1.01 Date Issued: 04/06/19 Page 5 of 13 Uncontrolled if printed: Status of document should be checked, prior to use. Valid only for date printed. Last printed 18-Jun-19 Annual Report AA1329 Winter gritting and snow clearance - community sites Yes No AA1328 Improvement works to entrance/drop off area at UHA Yes No AA1327 Purchase of AK98 Dialysis Machine and 2 water treatment Yes No units AA1326 Paging System upgrade Yes No AA1325 Provision of Estates Pre Planned Maintenance (PPM) Yes No Software AA1324 Integrated Design Team, alternations refurbishment - Yes No A&E/XRay - Arran AA1323 Integrated Design Team - alterations and refurb ward 4B, Yes No UHC AA1322 Principal Demolition Contractor for the Demolition of the Yes No Water Filtration Plant, UHC AA1321 Provision of CCTV System for UHC Yes No AA1320 Magseed Yes No AA1319 Consulting Engineers - Estates Emergency Manuals Yes No AA1318 M&E Design Team for replacement of internal water storage Yes No tanks UHC/UHA AA1317 Provision of Feminine Hygiene Services Yes No AA1316 Consulting Engineers - Estates Emergency Manuals Yes No AA1315 Consultation Institute Yes No AA1314 Provision of Integrated M&E led design team for the Yes Yes construction for installation of steam boilers and associated boiler house. AA1313 Fire Risk Assessments Yes No AA1312 Integrated Design Team for the alterations & Refurbishment Yes No of Ward 1D UHC AA1310 Civil engineering works for demolition of bed store, ACH Yes No AA1309 Renewal of service contract: Automatic Doors