Harbor District, Inc. Board of Directors June 28, 2018 AGENDA 1. Call to Order (Gamboa) 2. Approval of Minutes from May Meeting 3. Mission Moment (Esswein) 4. Elections (Gamboa) a. Directors b. Officers 5. 2018-19 Work Plan (Fowler) a. Review Outcomes from Joint BID-HDI Board Meeting b. Plan Overview 6. Finances a. April-May Report (Hoelter) b. 2018-19 Budget (Hoelter) c. Board Member Giving (Gamboa) 7. Staff and Committee Highlights/Action Items a. Executive Committee (Gamboa) i. 2018-19 Meeting Schedule b. Governance Committee (Berger) i. Board Orientation ii. Committee Sign-Ups in July c. Staff i. Harbor View Plaza (Adams) 8. Upcoming Meetings and Events a. New Board Member Orientation: July 10 b. Board Meeting: TBD!! Harbor District, Inc. Meeting of the Board of Directors May 24, 2018 Board Members Present Carolyn Esswein Eric Dick Marvin Bynum David Misky Dan Druml David Lee Ivan Gamboa Anne Summers Tim Hoelter Kathryn Berger Staff & Other Guests Present Lilith Fowler, HDI Tony Giron, HDI Agenda 1. Meeting called to order by Ivan Gamboa at 8:03 am. 2. Minutes of the Previous Meeting Motion to accept the minutes of the April 26, 2018 HDI Board Meeting. Moved by Kathryn Berger and seconded by Eric Dick. Unanimous approval. 3. Financial Report a. March Financial Statements Motion to accept the financial report. Moved by Dan Druml and seconded by David Lee. Unanimous approval. 4. Governance Committee a. Bylaws Changes i. 1 year terms, rotation to cycle on/off ii. Advisory committees can be set up, members determined by board iii. 4 terms per member, no more than 6 years per officer role Motion to accept bylaws changes was unanimously approved. b. Proposed nominees for the Board of Directors i. Paulina DeHaan ii. Ed Eberle iii. Alex Lasry iv. Rosamaria Martinez v. Judy Rauh Motion to nominate proposed candidates unanimously approved. c. Proposed Officers i. Ivan Gamboa is nominated as president ii. Marvin Bynum is nominated as vice president iii. Anne Summers is nominated as secretary iv. Tim Hoelter is nominated as treasurer Motion to nominate proposed officer unanimously approved. 5. Staff Highlights and Action Items a. Greenfield Avenue Public Plaza i. Received 1 bid from Altius and it is accepted ii. Need to fundraise $350,000 iii. Construction scheduled for fall iv. Play structure is proposed to be left out of construction for now until we finish fundraising 1. Fundraising ideas include a marketing piece and naming rights for play structure Motion to approve contract with edits to be made by Marvin Bynum allowing for the optional addition of the play structure as/when funds can be approved. Moved by Dan Druml and seconded by Eric Dick. Unanimous approval. 6. Upcoming Meetings and Events a. Next Board Meeting: Thursday, June 28th, 8:00 am 7. Meeting adjourned at 8:30 am. Harbor District, Inc. 6/21/18 FY 2018-2019 Draft Budget 2017-2018 2018-2019 Projected Annual Operating Harbor View Total % Change Notes Year End Budget Budget Plaza v Prior Actual Revenue 4065 Foundation Contributions 497,794 145,325 154,496 200,000 354,496 4070 Government Contributions 35,950 30,500 63,510 63,510 4073 Corporate Contributions 649,088 78,000 89,000 100,000 189,000 4074 BID Contributions 9,000 9,000 - - 4075 Individual Contributions 12,050 6,700 3,000 75,000 78,000 4080 Earned Income 35,637 25,786 21,500 21,500 4082 In-Kind Contributions 20,100 20,100 20,100 20,100 Total Revenue 1,259,618 315,411 351,606 375,000 726,606 Carryover - Received in Prior FY's 290,975 290,975 191,494 987,686 1,179,180 Total Revenue + Carryover 1,550,593 606,386 543,100 1,362,686 1,905,786 Expenditures Capital Expenditure: Plaza Construction 1,254,000 1,254,000 1 7200 Salaries & related expenses 225,586 240,900 241,490 30,000 271,490 20% 2 7250 Payroll taxes 19,317 23,300 19,111 19,111 -1% 7540 Consultant & Professional Fees 7520 Accounting fees 7,737 7,000 9,000 9,000 16% 7530 Legal Fees - 1,000 10,000 10,000 3 7542 Architecture and Engineering Fees 145,726 163,000 72,034 32,311 104,345 -28% 7544 Art, Photography, Graphic Design Fees 22,253 30,850 10,000 10,000 -55% 4 7548 Other Professional/Consultants Fees 2,626 30,100 29,350 29,350 1018% 5 Total 7540 Consultant & Professional Fees 178,341 231,950 130,384 32,311 162,695 -9% 7550 Marketing & Advertising 2,207 3,000 4,060 4,060 84% 7560 Signage 1,465 - 2,552 2,552 74% 8110 Supplies Expense 6,680 19,000 13,331 13,331 100% 8130 Telephone & Internet 1,612 1,500 2,000 2,000 24% 8135 Meals and Entertainment 4,287 4,100 300 4,400 3% 8140 Postage, shipping, delivery 384 500 800 150 950 147% 8170 Printing & copying 2,415 4,000 4,100 500 4,600 90% 4 8175 Software 795 800 1,000 1,000 26% 8180 Books, subscriptions, reference 316 300 500 500 58% 8190 Dues & Contributions 690 800 800 800 16% 8195 Licenses and Permits 205 200 336 336 64% 8210 Rent, parking, other occupancy 20,100 20,100 20,100 20,100 0% 8260 Furniture, Fixtures, and Equipment 2,089 - 3,017 3,017 44% 8270 Equipment Rental 9,911 10,000 8,345 8,345 -16% 8280 Boat, Bus, Venue Rental 5,371 6,000 6,600 2,500 9,100 69% 8310 Travel Expense 120 500 2,800 2,800 2233% 6 8320 Conferences and Training 341 1,500 6,000 6,000 1660% 7 8500 Misc expenses 1,543 - 1,500 1,500 -3% 8520 Insurance - non-employee 1,735 1,500 1,800 1,800 4% 9000 Workers Compensation 808 900 900 900 11% Total Expenditures 486,318 566,750 475,626 65,761 541,387 11% Net Revenue 1,064,276 39,636 67,474 42,925 110,399 Less Revenue Restricted for Plaza 987,686 Less Revenue to Carry Over to Next FY 72,494 50,000 50,000 Net Unrestricted Revenue 4,096 17,474 60,399 NOTES: 1. Plaza construction costs will be capitalized and not appear as expenses on our income statement 2. Staff includes part time support for fundraising/sponsorship efforts 3. Legal fees for Habitat Hotels patent application 4. New Harbor District brochure design, rendering, printing 5. Market research for Habitat Hotels; joint projects with UEC and SSCHC 6. Visiting other ports! 7. $1,500 training/conference budget for each staff member June 19, 2018 To: HDI Board From: Lilith Re: 2018-19 Fiscal Year Budget Notes Staff have worked to create a budget for FY 2018-19 that reflects the priorities and projects identified in our work plan. The budget supports outreach activities like tours and school programming, staff time to plan waterfront improvements, and planning and engineering for environmental improvements. A few specific notes: • Operating Revenue: I have a high level of confidence in the budgeted revenue. Of the total $543,100 in operating revenue projected for the coming year, $401,600 (74%) are funds that we already have in hand, have commitments for, or have been invited to apply for. Sources have been identified for the remainder, and in all cases are funders we have received similar amounts from in the past. The “Carryover” line item shows multi-year grants that we received in the past. • Harbor View Plaza Revenue: The plaza is still short roughly $375,000. Sources for these funds have not been identified. Due to the significant staff time requirements for fundraising and project management, I have included $30,000 of our total staffing costs in the budgeted expenses for this project – this amount is not for hiring additional staff, but rather reflects time that Dan, Tony and I will allocate to the project. • As expected our largest expense is staff. That line item increases 15% over last year’s actual cost due to: o Vacancy in the Community Engagement position for a portion of last year; o A slightly more expensive hire in that position; o Budget allowance for staff increases of up to 3%; o A part time (10-hour/week) addition to help with sponsorships and other tasks. • Consultant & Professional Fees are the second largest expense, at 28% of total operating expenses. Use of consultants allows us to hire project-specific expertise and to tailor work around organizational priorities and opportunities. HARBOR DISTRICT 2018-19 PRIORITIES AND PROJECTS BOARD STAFF BOARD Mission and Vision Strategies 2018-19 Programs and Projects Outcomes Intended Impact 1-2 year results of our work Long term outcomes that we control PUBLIC SPACE IMPROVEMENTS MODEL A WATER-CENTRIC CITY • Harbor View Plaza completed Fall 2018 - Elevate the value of waterways and Harbor View Plaza Fundraising, Construction Vibrant Economy, as measured by: Riverwalk Planning • Riverwalk overlay adopted end of 2018 waterfront; • Funding secured for Riverwalk Master Plan • Growth in jobs; Harbor Park Planning • Average wage of new jobs; - Pursue transformative projects; • GT Public Access Plan and Funding by 2020 - Be inclusive & broad-based; Grand Trunk Public Access • Assessed value of the district; MISSION Bike and Pedestrian Access • Number of small businesses. To achieve a world-class - Demonstrate innovation and creativity; revitalization of Milwaukee’s - Improve public access; - Support Milwaukee’s brand. Vibrant Ecology, as measured by harbor that sets the standard REDEVELOPMENT • HDI is the “one-stop-shop” to assist small improvements in: for how waterfronts work – Advocacy for high quality outcomes at key sites; redevelopment projects.