Advertisement No. 107 Date: 18.06.2016 Request for Proposal Selection of Implementation Agency for Integrated Land Administration System (ILAS) in Punjab Punjab Land Records Society, Department of Revenue Selection of IA for Integrated Land Administration System (I-LAS) in Punjab Contents DISCLAIMER ..................................................................................................................................................... 4 PROJECT FACT SHEET ....................................................................................................................................... 6 INTRODUCTION ............................................................................................................................................... 7 A. EXECUTIVE SUMMARY ............................................................................................................................. 8 1 INSTRUCTIONS TO BIDDERS ................................................................................................................... 12 1.1 PARTICULARS OF TENDER ...................................................................................................................... 12 1.2 BID SECURITY AND TENDER FEE .............................................................................................................. 13 1.3 CERTIFICATES REQUIRED ....................................................................................................................... 13 1.4 SCHEDULE FOR INVITATION TO TENDER..................................................................................................... 13 1.5 CONTENTS OF THE TENDER DOCUMENT .................................................................................................... 15 1.6 COST OF TENDER ................................................................................................................................ 16 1.7 PROCEDURE FOR SUBMISSION OF BIDS ..................................................................................................... 16 1.8 CLARIFICATION ON TENDER DOCUMENT ................................................................................................... 18 1.9 AMENDMENT OF TENDER DOCUMENT ..................................................................................................... 19 1.10 LANGUAGE OF BIDS ............................................................................................................................. 19 1.11 DOCUMENTS COMPRISING THE BIDS ........................................................................................................ 20 1.12 BID PRICE ......................................................................................................................................... 21 1.13 FIRM PRICES ...................................................................................................................................... 21 1.14 DISCOUNT ......................................................................................................................................... 21 1.15 BIDDER AUTHORIZATION....................................................................................................................... 22 1.16 PARTICULARS FOR BID SECURITY ............................................................................................................. 22 1.17 PERIOD OF VALIDITY OF BIDS ................................................................................................................. 22 1.18 FORMAT AND SIGNING OF BID................................................................................................................ 23 1.19 REVELATION OF PRICES ......................................................................................................................... 23 1.20 DEVIATIONS BY THE BIDDERS ................................................................................................................. 23 1.21 DEADLINE FOR RECEIPT OF BIDS.............................................................................................................. 24 1.22 LATE BIDS ......................................................................................................................................... 24 1.23 MODIFICATION AND WITHDRAWAL OF BIDS .............................................................................................. 24 1.24 ADDRESS FOR CORRESPONDENCE ............................................................................................................ 24 1.25 CONTACTS DURING BID EVALUATION ....................................................................................................... 24 1.26 OPENING OF BIDS BY PURCHASER ........................................................................................................... 25 1.27 CONDITIONS FOR PRE-QUALIFICATION OF BIDDERS ..................................................................................... 25 1.28 EVALUATION OF TECHNICAL BIDS ............................................................................................................ 27 1.29 EVALUATION OF COMMERCIAL BIDS ........................................................................................................ 30 1.30 POST QUALIFICATION AND AWARD CRITERIA ............................................................................................. 32 1.31 PURCHASER'S RIGHT TO VARY SCOPE OF CONTRACT .................................................................................... 32 1.32 PURCHASER'S RIGHT TO ACCEPT AND REJECT BIDS ...................................................................................... 32 1.33 NOTIFICATION OF AWARD ..................................................................................................................... 33 1.34 SIGNING OF CONTRACT ........................................................................................................................ 34 1.35 PERFORMANCE BANK GUARANTEE .......................................................................................................... 34 1.36 CONFIDENTIALITY OF THE DOCUMENT ...................................................................................................... 34 1.37 BIDDER RELATED CONDITIONS................................................................................................................ 35 Page 1 of 293 Selection of IA for Integrated Land Administration System (I-LAS) in Punjab 1.38 CONSORTIUM RELATED CONDITIONS ....................................................................................................... 36 1.39 REJECTION CRITERIA ............................................................................................................................ 36 1.40 OTHER CONDITIONS ............................................................................................................................ 37 2 GENERAL CONDITIONS OF THE CONTRACT ............................................................................................. 39 2.1 DRAFT CONTRACT .......................................................................................................................... 39 2.2 KEY TERMS AND THEIR DEFINITIONS ......................................................................................................... 40 2.3 INTERPRETATION................................................................................................................................. 45 2.4 SCOPE OF WORK ................................................................................................................................ 46 2.5 KEY PERFORMANCE MEASUREMENTS....................................................................................................... 46 2.6 COMMENCEMENT AND PROGRESS ........................................................................................................... 46 2.7 SUB – CONTRACT ................................................................................................................................ 47 2.8 PROJECT MANAGER OR IMPLEMENTATION AGENCY’S REPRESENTATIVE ............................................................ 47 2.9 IMPLEMENTATION AGENCY’S OBLIGATIONS................................................................................................ 48 2.10 CONTRACT ADMINISTRATION ................................................................................................................. 57 2.11 PURCHASER’S OBLIGATIONS .................................................................................................................. 58 2.12 PAYMENTS ........................................................................................................................................ 58 2.13 INTELLECTUAL PROPERTY RIGHTS ............................................................................................................ 60 2.14 OWNERSHIP AND RETENTION OF DOCUMENTS ........................................................................................... 63 2.15 DATA AND HARDWARE ......................................................................................................................... 63 2.16 REPRESENTATIONS AND WARRANTIES OF THE SELECTED BIDDER / IMPLEMENTATION AGENCY ................................ 63 2.17 PUBLICITY ......................................................................................................................................... 65 2.18 TIME IS OF THE ESSENCE.......................................................................................................................